About AIM Version 5

Student Instructions

Making an appointment: When there is no Alternative Testing Agreement Form

• Log in to AIM

• Click Alternative Testing

• Use the drop-down arrow to select a course (courses without an Alternative Testing Agreement Form have an asterisk)

• Select Schedule an Exam

• Select Exam Type

• Select a Campus (Distance Learning is for online exams)

• Select a Date

• Select a Start Time

• Standard Length of Exam - input the time your class is allowed for testing

• Select your Accommodations

• Additional Note: Type in the exam number and any accommodation(s) notes

• Review the Terms and Conditions

• Click Add Exam Request

 Making an appointment: When an instructor schedules Exam Dates 

• Log in to AIM

• Click Alternative Testing

• Use the drop-down arrow to select a course

• Select Schedule an Exam

• Under Available Exam Dates, select the date

• Select a Campus (Distance Learning is for online exams)

• When a list exam date is selected, the start time and date auto-populate based on what the professor filled out in AIM

• Please note, you can modify the date and time, but testing out of the dates selected by the professor may require professor approval

• Select your accommodations

• Please note that the total exam length displayed will change if an Extended Time accommodation is selected

• Additional Note: Type in the exam number and any additional information about your accommodations

• Review the Terms and Conditions

• Click Add Exam Request

Modifying an exam request

• Log in to AIM

• Click Alternative Testing

• Find your request

• Click View

• Make any necessary changes 

• Review the Terms and Conditions

• At the bottom of the page, under Form Submission, select Update Eam Request

Deleting an exam request

• Log in to AIM

• Click Alternative Testing

• Find your request

• Click View

• At the bottom of the page, click the drop-down arrow for Cancel Exam Request

• Select a cancellation reason

• Click Cancel Exam Request

• A confirmation screen will pop up

• Select Confirm 

Faculty Instructions

AIM V5 Testing for professors is one form split into two: the Alternative Testing Agreement Form and Exam Dates. 

The Alternative Testing Agreement Form initiates testing in AIM for the professor and students. 

Filling out the Alternative Testing Agreement Form

• Log in to AIM

• Click Alternative Testing

• Either select “Courses without Alternative Testing Agreement” in the Box on the page or the Tab that reads “Alternative Testing Agreement” 

• This will navigate to a page of courses 

• Click Specify next to the course

• Fill out the list of Questions

• Use Text Boxes to detail specific information (e.g., special instructions, communication specifics)

• Under Form Submission, click “Submit and Continue to Specify Exam Dates”

Modify the Alternative Testing Agreement Form

• Log in to AIM

• Click Alternative Testing

• Select the Tab that reads “Alternative Testing Agreement” 

• This will navigate to a page of courses 

• Click View

• Edit the Course Information

• Under Form Submission, click “Update and View Exam Dates”

Copy an Alternative Testing Agreement Form to another course

If an Alternative Testing Agreement already has Exam Dates, all the Exam Dates will transfer; however, professors do have the option to deselect certain dates. If a professor has several sections for one course, and all the courses use the same testing information, it would be advised to fill out the Alternative Testing Agreement Form and all the Exam Dates before copying an Alternative Testing Agreement Form, so all the information can transfer over.

• Log in to AIM

• Click Alternative Testing

• Select the Tab that reads “Alternative Testing Agreement” 

• This will navigate to a page of courses 

• Find the course and click Copy

• Select the courses 

• Modify any Exam Dates as needed - deselect the dates taht the course section will not use or change the date/time, or 

• Click Copy to selected courses

Exam Dates allows the professor to submit specific exam dates, details, and documents.

Specify Exam Dates

Please note that the system only allows one exam deadline per day.

• Log in to AIM

• Click Alternative Testing

• Either select “Number of Courses without Exam Dates” in the Box on the page or the Tab that reads “Alternative Testing Agreement” 

• This will navigate to a page of courses with Alternative Testing Agreements 

• Find the course and click View

• Click “List Exam Dates” 

• Under Exam Detail, complete the fields and questions

• Approval Method - select one of the three Approve-If options:

• Approve if Scheduled on the Specified Date and Time - most restricted option; students can still select a different date/time, but professors will be notified and need to approve or dispute

• Approve if Scheduled on the Specified Date - not as restrictive; students can still select a different date, but professors will be notified and need to approve or dispute

• Approve if Scheduled on Any Date - most flexible option; professors can still dispute student requests

• Enter the testing time in minutes (the times will be adjusted for your students when they make their requests – every student’s testing time will adjust accordingly if they select their Extended Time Accommodation)

• If you select “No” on the "Skip automated exam reminder", it will send reminders to your students about scheduling the exam as the date approaches.

• If you select “Yes” for "Skip automated exam reminder", students will not receive reminders.

• Additional Note For Staff: for computer-based exams, place updated password information; any additional instructions about the exam can also be listed here

• Exam Date Instructions: Fill out the questions.

• When applicable, use the Upload Additional Exam File

• Name the exam title 

• Either select a file or drag and drop a file

• Click Save Exam Date

• Once complete, you’ll navigate back to the List Exam Dates section.

• If you need to edit the entry, find the entry and select Modify

• If you have more exam dates for the same course with similar/same testing information, you can select duplicate – you’ll need to edit any information that will be different (e.g., exam name, testing time, date/time, exam file)

• Exam dates will appear on your student’s portal when they make their requests.

Modify, Duplicate, or Delete an Exam Date

• Log in to AIM

• Click Alternative Testing

• Either select “Number of Courses without Exam Dates” in the Box on the page or the tab that reads “Alternative Testing Agreement” 

• This will navigate to a page of courses with Alternative Testing Agreements 

• Find the course and click View

• Click “List Exam Dates” 

• Find the exam date

• Select the action needed: Modify, Duplicate, Delete

• Modify: after selecting, make any necessary edits and click Update Exam Date

• Duplicate: after selecting, make any changes to the duplicate and click Save Exam Date at the bottom

• Delete: after selecting, you’ll navigate to another page to confirm Delete, click Delete

Upload a File (e.g. Exam copy, coversheet, scratch paper) via Exam Dates

• Log in to AIM

• Click Alternative Testing

• Click Alternative Testing Agreement

• Find the course and click View 

• Either scroll down and create an Exam Date or click Modify on an existing exam date

• Scroll to the Upload Exam File Section

• Name the exam file

• Either select a file or drag and drop a file

• Click either Update Exam Date or Save Exam Date

• The green checkmark will show that the action was successful.

• If you are updating an already existing Exam Date, you will still be on the same Exam Date, so if you need to upload another file, scroll to the Upload Exam File Section to upload another document.

• If you created a new Exam Date, you’ll see the green check mark, and listed below, you’ll see your exam dates. Click Modify to add another file.

Delete an Exam File on Exam Date

• Log in to AIM

• Click Alternative Testing

• Click Alternative Testing Agreement

• Find the course and click View 

• Either create an Exam Date or click Modify on an existing exam date

• Scroll to the bottom of the List Exam files

• Click Delete

• A confirmation pop-up will ask you to confirm

• Click Confirm

• A green check mark will appear when your action is complete

Approving a Student’s Exam Request

When professors set an Exam Date,  Approve if Scheduled on the Specified Date and Time or Approve if Scheduled on the Specified Date directs students to specify the information the professor provided. However, if a student makes an exam request outside the indicated date and/or time, professors will have to approve the request.

• Log in to AIM

• Click Alternative Testing

• Scroll down to Upcoming Exams

• Find the exam request

• Click Instructor Approval Required

• To approve the date/time the student selected, approve the request if the student can test at the time/date selected

• To dispute the date/time the student selected, use the Rescheduling Information section to request the student reschedule. Place any notes in the additional note section

• Click Submit Request

Approving a Student’s Exam Request from the Exam Request Email

Student requests will generate an email for each request. Any exam request that requires instructor approval will be noted in the status of the request. The email will also have a red box in the body of the email with a link to approve/dispute the request. The link will navigate to AIM. Approve the Exam Request or Propose Rescheduling. If you click approve, the request will be approved right away.