Signature Authorization Guidelines

SIGNATURE AUTHORIZATION GUIDELINES

Values

• • • ACC will be an excellent steward of its public tax dollars and all other resources;

    • Supervisors will collaborate with their faculty and staff in the development of their budget and other resource allocations in support of Strategic Planning goals;

    • Supervisors will be committed to continuous quality improvement efforts, and will always seek to use resources in effective and efficient ways;

    • Cost savings or reallocation of the existing budget will be considered as the first approach to funding new initiatives.

Expectations of Supervisors

• • • Supervisors will know and follow ACC policies and procedures;

    • Supervisors will closely monitor all budgets within their areas of responsibility; accountability and responsibility for operating within budget rests with the supervisor, not the supervisor’s support staff;

    • Supervisors will regularly (at least once per semester) evaluate the budgets of their direct-report staff;

    • Supervisors will operate within the Signature Authorization Guidelines - no changes or additional signature requirements may be made without the approval of the President.

    • Supervisors will follow ACC Organization Charts in determining approval levels; no changes may be made to ACC Organization Charts without the approval of the President.

Cost Center Manager Levels

Level I: First-Level Supervisor’s Signature Required

• • • Supervisors designated via official ACC Organization Charts who have a department budget assigned to them.

Level II: Second-Level Supervisor’s Signature Required

• • • Anyone who supervises another supervisor - examples: Department Heads who supervise Assistant Department Heads; Deans who supervise Department Heads; Deans who supervise Managers or Directors; Associate Vice Presidents who supervise Directors, Managers or other supervisors; President who supervises Executive Vice Presidents.

Level III: Vice Chancellor’s Signature Required

Level IV: Chancellor’s Signature Required

Level V: Board of Trustees Approval Required

• • • Items requiring Board approval are noted in Board Policy.

General

• • • Work schedules - Level I

    • Personnel leave requests - Level I

    • Personnel evaluation - Levels I and II

Personnel Hiring

• • • Hourly, Level I

    • Adjunct Faculty, Level I

    • Staffing Table classified and prof-tech positions, Level II

    • Full-time Faculty, Level IV

    • Administrative, Level IV

Personnel Other

• • • Advertising Vacancies:

      • • For hourly and adjunct faculty, Level I

        • For classified/prof-tech, Level II

        • For full-time faculty, Level III

        • For administrators, Level IV

    • Disciplinary actions require Level II

      • • Probation requires Level III

    • Stipends always require Level III

      • • Except for those managed by the Professional Development Office

    • Supplemental Check Requests, Level III

    • Temporary Assignment Pay, Level III

    • Terminations (Level I, will ALWAYS review with HR first):

      • • For hourly and adjunct faculty, Level I

        • For classified and prof-tech positions, Level II

        • For full-time faculty, Level III

        • For administrators, Level IV

Contractors (Honoraria, Professional Services, Consulting)

• • • Less than $1,000, Level II

    • $1,000 or over, Level III

    • Consulting over $5,000, Level IV

Contracts and Agreements (All require Business Office review)

• • • Contracts and multi-year service agreements $10,000 or over, EVP Finance & Administration

Purchasing

• • • Requires compliance with Board Policy and Administrative Rules

    • Over $100,000, Level IV and Level V

Travel, Mileage, and Petty Cash Reimbursements

• • • Supervisor must always approve. The requester cannot approve their own.

    • International Travel, Level IV