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Use of Personal Devices FOR STAFF AND ADMIN (BYOD)
Use of Personal Devices FOR STAFF AND ADMIN (BYOD)
Can I use my personal laptop or desktop for work?
You should use a University-issued device for work, as it is equipped with IT-installed security measures, licensed software, and standard configurations that ensure compliance with University policies. Personal devices (BYOD) should be used for personal activities as much as possible. A separate BYOD policy will be issued for guidance on their use in work settings.
Are antivirus services like McAfee, Norton, or PAFI enough for personal devices?
BYOD security requirements will be outlined in the BYOD policy.
If I use my personal device for work, how will the University help secure it?
University-issued devices must be used for University work. Personal devices (BYOD) should only be used if your University-issued device is unavailable due to damage or technical issues. In such cases, IT can provide recommendations on securing your personal device while it is temporarily in use. If you wish to return your University-issued device, an assessment will be conducted to determine the reason for the return and whether it is warranted.
Devices Purchased via Grants or Donations
Devices Purchased via Grants or Donations
Are grant- or donation-funded laptops/desktops covered by this policy?
Yes.
Can DITS recall grant/donation-funded devices?
Yes, unless the grant contract/MOA states the device must be returned to the grantor. In such cases, DITS will monitor the device until the condition is met.
If the funding agency audits grant-purchased equipment, do we still surrender it to DITS?
DITS will coordinate with the funding agency to comply with both University policy and grant conditions.
Device Assignment, Return, and Reassignment
Device Assignment, Return, and Reassignment
How long before I need to return my laptop?
You will need to return your laptop once it has been refreshed and replaced with a new device. DITS will notify you at least 10 days before the new device is delivered so you can back up and clean up your files.
To whom do I return my device?
Return it to DITS following the official process stated in the policy. You may also contact itsupport@ateneo.edu
Can a device be reassigned within the unit or given to a colleague?
Yes, but it must go through the asset transfer process and be coordinated with DITS for proper approval, tracking, tagging, and assessment. Direct handovers without DITS involvement are not allowed.
Can a new hire use their predecessor's laptop?
Yes, a new hire can use their predecessor's laptop if it meets policy requirements, but they must first go through the asset transfer process.
Can probationary or non-permanent employees be issued laptops?
Yes, following standard issuance guidelines.
What if a new hire joins after the budget deadline for laptops?
The unit must coordinate with DITS for options based on available stock.
If my unit funded the laptop, do we get a budget credit when we return it?
No. All devices are considered University-funded assets.
Device Specifications and Special Requests
Device Specifications and Special Requests
Can I request a laptop outside the standard specifications?
Requests for higher-tier devices must be justified and approved.
Can probationary staff request higher-tier laptops?
Yes, if justified by job requirements.
What if a unit buys a higher-tier device but stops using it?
The device must be returned to DITS for reassignment.
Will teachers receive University-issued computers?
For now, only staff and administrators are issued University-owned computers. Faculty may use the pool of computers available in faculty rooms.
Software Installation, Admin Access, and Restrictions
Software Installation, Admin Access, and Restrictions
Can I install special software on my University-issued device?
Requests must be fully endorsed by your Unit head and approved by DITS.
Is software installation centralized?
Yes. Only DITS personnel can install additional software.
How do I request new software?
Submit a request through itsupport@ateneo.edusupport.
What if admin restrictions prevent me from installing needed software?
Contact DITS for assistance. Make sure that the software being installed is already endorsed by your Unit Head and approved by DITS.
Why can’t I change my laptop’s password?
Device passwords are centrally managed for security compliance. Kindly contact your deskside support assigned in your unit/cluster or email itsupport@ateneo.edu.
Procurement and Release Timelines
Procurement and Release Timelines
When will approved laptop purchases be released?
Based on procurement schedules, DITS will notify the requesting unit.
What happens if laptops for new hires are budgeted but not yet delivered?
DITS will coordinate delivery timelines with Procurement.
What happens if laptops for new hires are not budgeted but they are needed immediately?
DITS will issue a service unit, and the department can budget for the new laptop in the next fiscal year.
Device Loss, Damage, and Pull-Outs
Device Loss, Damage, and Pull-Outs
What happens if my University-issued laptop is lost or damaged?
Liability will be determined according to the policy and circumstances.
How do I request the pull-out of damaged or non-functional assets?
Email itsupport@ateneo.edu.
When will replacement laptops be collected if not yet picked up by DITS?
DITS will schedule pickup based on inventory and logistics.
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