Embedded Files
Steps for student hiring
Steps for student hiring
The purpose of the HR Request forms is to provide all necessary details of the recruitment life-cycle to the University College HR so that the recruitment process is as seamless and smooth as possible. Additionally, these forms will allow for HR reporting and tracking.
Please use the following links below to submit your student HR requests:
Please use the following links below to submit your student HR requests:
Request to Open Student JOB Requisition
Request to Open Student JOB Requisition
CLICK HERE: Request to OPEN a Student Job Requisition
Please submit a request via Google Form for a student position to be opened.
You must review and update your job description before requesting a position to be opened.
Please allow at least 3-5 business days for your student job requisition to be posted.
Please use the Job Description Template
Student Job Descriptions by Unit (Drive) - can be save here
When you are ready to HIRE, please submit the request to hire
Request to Hire a New student employee
Request to Hire a New student employee
CLICK HERE: Request a HIRE New Student Employee.
Please complete the Google form after you have finished interviewing and would like to hire a new student employee.
If hiring multiple new employees, complete the form for each new hire.
To complete a student hire can take up to 7 days.
**Please Review Hiring Details**
Student candidates do not need reference checks.
See below Step-by-Step Workday Guides and Resources*
Hiring Committee (Primary Recruiter):
Can "review" candidates as soon as the requisition is posted.
Pro-staff members listed as Primary Recruiter on the requisition will have access to all student candidates for that job requisition.
Can perform recruiting functions for assigned job requisitions, which include qualifying, evaluating, interviewing, and dispositioning applicants for positions.
Evergreen REQ:
After an Evergreen REQ is posted on the website, you must wait three days before beginning to interview or disposition applicants.
Promptly disposition candidates who will not be considered for an interview
Primary Recruiter will need to upload the Interview feedback (supporting documentation) for the interview
See the Sample Template for Offline Interview Document Upload
Standard REQ:
You must wait until the REQ is no longer posted on the website before you begin interviewing students. This is a critical step to ensure a successful process.
The Primary Recruiter must upload supporting documentation for the interview.
See the Sample Template for Offline Interview Document Upload
Candidates in a standard requestion of the current pool MUST be dispositioned all before submitting an offer request.
After the candidate signs the offer letter, both the new hire and their manager will receive a welcome email along with a link to the UC Student Onboarding Website
Step-by-Step Workday Guides for Hiring
See the OFFLINE Interview Upload on page 7
The search Committee no longer wants to hire any students from this existing requisition.
Request to CLOSE
Request to CLOSE
Student Job Posting
Student Job Posting
CLICK HERE: Request to CLOSE Student Requisition
Please submit this form to request a CLOSE student job requisition.
Use this business process only if recruitment is no longer needed. Once a job requisition is closed, you must create a new one to restart recruitment.
If candidates are still on the job requisition, you must disposition them before closing.
END JOb
END JOb
The Supervisor needs to initiate the termination of a student staff member
Request to end job for Student Employee
Request to end job for Student Employee
CLICK HERE: Request to End Job for Student Employee.
Please submit this form to request that a student's position be terminated.
This request can be used to end primary and additional jobs.
To complete the termination in Workday, a resignation letter OR an email from the Manager to the Student regarding the end of the assignment must be attached.
See Resignation Letter or Email Templates*
After the UC HR team processes a student employee's termination, the direct manager must approve it in Workday to finalize the job's end.
Offboarding Resources
Offboarding checklist Template to ensure all access has been revoked and ASU Properties is returned if needed.
action requests - Student Employee
action requests - Student Employee
Pay Rate, FTE, Supervisor, and other changes for Student Employees
Pay Rate, FTE, Supervisor, and other changes for Student Employees
Please use this form to request actions such as a promotion, pay rate change, full-time equivalent (FTE) adjustment, supervisor change, or payroll funding modification.
Do not communicate any requested changes to employees until the request has been fully approved, and you have received a confirmation email or letter regarding the change.
This form should only be completed by the Direct Supervisor who directly approves the employee's status change.
You will need to upload proof of approval from the Director
The information you provide is essential for completing the Workday transaction and drafting a notification letter for the student employee.
Note: If you decide not to submit the form after filling it out, please select "Clear the form."
CLICK HERE: Action Request for Student
Resources to support Student hiring
Resources to support Student hiring
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