Frequently Asked Questions

• When are speaker applications due for the NGSC Leadership Conference?
  Applications are due by Friday, December 20, 2024.

• When will I find out if I have been selected as a breakout speaker?

All selected speakers will be notified by Friday, January 10, 2025. 

• Is there a specific theme or focus for the breakout sessions that I should align my presentation with?
  We encourage proposals that offer actionable leadership strategies, including topics such as:

  • Social Impact

  • Skills Development

  • Cross-Sector Leadership

  • Time Management

  • Financial Literacy

  • Inclusive Excellence
    While these topics are preferred, we also welcome innovative proposals outside of these areas.

• Are there any specific guidelines or restrictions for the content of my session?
  Each session will be 50 minutes. If you are using a slide deck, it must be submitted for review before the event.

• Do I need to prepare a slide deck for my session?
  A slide deck is not required, but visual aids, handouts, and other engaging content are highly encouraged to enhance audience interaction.

• Is there a dress code for speakers?
  We request all speakers wear professional clothing or corporate uniforms/brand attire.

• What is the expected level of student interaction during my session (e.g., group activities, individual feedback, networking)?
  The level of interaction depends on the session format you choose. While we encourage interactive sessions, lecture-style formats (e.g., TED Talk-style) are also welcome.

• How can I promote my session to attendees?
  Please submit your bio, photo, and a detailed session description when completing the speaker proposal form. This information will be featured on the event's registration page.

• Can I provide handouts or resources for attendees during my session?
  Yes, you may distribute handouts or other resources during your session.

• Can I update or modify my speaker profile for the event?
  Yes, you can request to update your profile. 

• Can I change or adjust my presentation after I’ve submitted the session details?
  Yes, you can make adjustments to your presentation as needed.

• Will I have access to the attendee list before or after the event for networking purposes?
  You will receive the number of attendees in your breakout session at least 72 hours before the event.

• Where is the NGSC Leadership Conference taking place?
  The conference will be held at Arizona State University Memorial Union, Tempe, AZ.

• What is the schedule for the day, and when do speakers need to arrive for check-in or preparation?
  A tentative schedule will be posted on the website. Speakers should plan to arrive between 9:30-10:00 AM for check-in.

• What is the expected audience size for my session?
  The audience size may range from 10 to 50 attendees, depending on room capacity.

• What is the format of the session (e.g., panel discussion, interactive workshop, lecture-style)?
  We welcome a variety of session formats. If you plan to include additional speakers or panelists, their details must be submitted at least two weeks prior to the event.

• How long is each breakout session, and will there be time for Q&A?
  Each breakout session will be 50 minutes. You may include a Q&A within this timeframe if time allows.

• Will my session be recorded or livestreamed? If so, will I receive a copy of the recording?
  The event will not be live-streamed. However, photos will be taken throughout the day, and speakers will have access to these images via a Dropbox folder after the event.

• Will an event coordinator or staff be available on the day of the conference to assist with logistics or technical support?
  Yes, an NGSC Program Manager will be on-site to assist with logistics and technical support.

• Will I have access to any AV equipment (microphones, projectors, laptops) for my session?
  Yes, AV equipment will be available. Please specify your needs on the breakout speaker proposal form.

• Is parking provided or covered for speakers at the event?
  Yes, parking validation will be provided for all speakers.

• Will meals be provided for speakers during the conference?
  Yes, breakfast and lunch will be provided at no charge to event speakers.

• Can I set up and leave my materials the night before the event?
  No, the venue does not allow the storage of materials overnight.

• Can I bring promotional materials, merchandise, or swag for attendees?
  Yes, speakers are encouraged to bring networking and marketing materials for distribution.

• Can I bring additional guest speakers from my organization to participate in the conference?
  Yes, additional speakers may be included. They must register as speakers no later than two weeks before the event.

• Is it possible to have guest speakers join via Zoom from another location?
  Yes, remote participation via Zoom is possible. However, please note that not all breakout rooms may have the necessary technology to support virtual speakers.

• Are speakers compensated for their participation in the event?
  Unfortunately, speakers are not compensated for their participation but will receive a small token of appreciation.

• Will travel expenses be covered for speakers?

No, travel expenses will not be covered.