Instructors are welcome to use supplies from our supply closets (280-118, SP408, and SP 12th floor lockers). Please note the following:

• Supplies may be gathered no sooner than one week before classes begin.

• ACE and ECP/O/SI classes: Please return all supplies borrowed from the closet to their original locations after each class meeting.

• MAC, MSP, and FAM classes: Instructors may leave supplies in their designated class lockers between each class.

• For access to the Sharp 12th-floor lockers, the combination is "NEON."

Online purchase requests will be made via Amazon. Please allow for at least 2 weeks for delivery!

1. To create an SAIC Amazon business account for purchasing, click here. After departmental approval, which can take up to 7 days, you will receive an email from Amazon with further instructions to complete your account.

2. Add items to your cart and go to check out.

3. For the PO number/Purchase Order number, put down your class #, program, and last name (#2447, ACE, Newman). 

   • We need the PO information! (Class #, Program, Last name) This allows us to place your purchase in the correct budget line.

4. Shipping

   • ACE/ECP can ship to their personal address of choice, or to the campus mail room as long as it is under your name and not our department’s name. You will be in charge of tracking and picking up your items. We do not have carts to assist with moving items between locations. You may purchase one with your budget if needed.

   • MSP/MAC can ship supplies to campus under Continuing Studies’s name during the first 2 weeks after the deliverable due date. We will gather and organize the supplies that arrive for you. After that time frame, you can ship supplies in the same manner as ACE/ECP above.

5. Use the CS provided payment (under the name of Carly Newman), and submit your order for approval!

6. If you exceed your allotted budget, Carly will approve the purchase or send it back.

If you need to make a purchase from Material Source, please place an order here at least 2 weeks in advance, and forward the emailed “receipt” to saic-youth@saic.edu or saic-ace@saic.edu. CS staff will go to Material Source to gather and purchase your order. We will then coordinate the supply handoff with you via email.

If you need to purchase from Material Source outside of the 2-week advance timeframe, you can do so using your own personal ARTICash funds and seek reimbursement via Concur here. In this case, you’ll be responsible for picking up your own order. Please note that all Concur reimbursements are due no later than 1 week after your class ends.

NOTE: If you have a supervisor at SAIC outside of Continuing Studies, you will need to email the person listed as your approver after submitting your expense report. This is outlined in step 16.

1. Please email us before purchasing so we can ensure you are within budget. We will not approve reimbursements that exceed the budget without prior permission. 

2. When you make a purchase, please show this tax-exempt form to the cashier: IL Sales Tax Exp. 2029.pdf

3. You may purchase any necessary items once you receive approval. We recommend submitting your receipts for reimbursement as soon as possible. Reimbursement timing depends on when receipts are submitted during the pay cycle; typically, you’ll receive reimbursement within 15 days of submission. All reimbursement requests must be submitted within one week after the end of the session for which the supplies were purchased.

4. Click here to access Concur to begin the reimbursement process. 

The CS Exchange is a departmental "shopping" site containing a selection of existing supplies in CS inventory that instructors can request for their class use for CS staff to pull on their behalf. These items will not count toward the instructors' supply budget. 

All CS Exchange orders must be placed by the due date of each term's deliverables. After the deadline, instructors must gather supplies from the closets themselves and must wait to do so no sooner than one week before the day of their class.  

Notes about the CS Exchange Site: 

• If submitting an order on the CS Exchange site, instructors must submit separate orders for each class taught per term. 

• There isn’t a way to “save your cart” in the CS Exchange.

Additional Important Supply Notes for Instructors of MSP, MAC, and FAM CAMP:

• Each MSP, MAC, and FAM course will receive one 9 x 12 sketchbook per student. There is no need to purchase additional sketchbooks.

• All Animation or Film MSP classes will receive one USB thumb drive per student for them to use and take home. 

• Each MSP, MAC, and FAM course will receive a colored pencil and a marker class pack regardless of their CS Exchange order.

• Muslin is provided for MSP fashion classes and stored in the SC716 closet. Instructors can use as much as needed. Please email saic-youth@saic.edu to let us know when we're running low, and we'll restock.

• If course projects include recycled materials such as magazines, newspapers, cardboard boxes, etc, instructors should gather them on their own. CS may have some magazines and cardboard available; however, collecting these materials will ultimately be the instructor's responsibility. Email us to inquire about our stock: saic-youth@saic.edu.

• Instructors are welcome to submit multiple orders on the CS Exchange site, Amazon, or at Material Source, but please keep total purchases per class within your class program budget.

• We cannot accept late requests for the CS Exchange. If you miss the deadline, instructors may purchase at Amazon or Material Source any time before or during your class. 

• In the days before class begins, supplies will be brought to MSP, MAC, and FAM CAMP lockers, which will be labeled with the course name and located close to the assigned classroom. Our team will update you if any reserved supplies are missing or late.

You may purchase from secondhand vendors and seek reimbursement through Concur if you are prepared to assume the risk and responsibility for the item not being as promised or expected. If there is no receipt from the transaction, you'll need to upload a screenshot of the listing, a screenshot of any communications between you and the seller, and a screenshot of the Venmo or Zelle transaction if you use that to purchase. 

If you need a lock for a locker you have personally reserved as faculty, you may purchase one with your demo supplies budget. You can reserve a locker through Self-Service or email studenthelp@saic.edu with the specific locker number and location you want.

ACE/ECP faculty may ship to the campus mail rooms as long as it is under their name and not under Continuing Studies. Faculty will be in charge of tracking and picking up their items. There are no carts provided by CS to assist with moving items between locations. You may purchase one with your budget if needed. 

MSP/MAC faculty may ship to campus under Continuing Studies’ name during the first 2 weeks after the deliverable due date. We will gather and organize all MSP and MAC supplies ahead of class. Two weeks after the deliverables due date, faculty can ship supplies in the same manner as ACE/ECP described above, without help from the CS team. There are no carts provided by CS to assist with moving items between locations. You may purchase one with your budget if needed.

CAAP students can use the funds loaded onto their ARTICard as ARTICash to purchase supplies at :

• Blick Art Materials (Loop, Lincoln Park, and Evanston) NOT online

• Barnes & Noble College Booksellers (1 E. Jackson St.)

• Material Source Sharp Building room 333 (37 s Wabash Ave.)

If you have a CAAP student in your course who needs to purchase supplies elsewhere, please contact saic-youth@saic.edu.

If a student loses their SAIC ID card, have them email - saic-caap@saic.edu, and we can issue a replacement.