Retention Policy

To comply with legal requirements the college reserves the right to retain login data for up to 2 years after a staff member or student has left the college. This is in line with national standards to support potential requests from law enforcement agencies.

User accounts will be disabled within 1 month of staff leaving the college employment and by the end of September of the year students leave. For students this is to allow communication with UCAS and other Higher education bodies using college email accounts.

Accounts will be removed from active directory within 12 months of the staff / student leaving.

System Logs including web access and guest login data are on a 1 year rolling delete process.

Network logs showing login logout to college hardware is cleared on a 12 monthly basis over the summer break with data over 12 months old cleared out at that time.