Sponsors

December 8, 2023

• SPONSOR SURVEY: Click the Link to take the Sponsor Survey

• STATE & DISTRICT RESULTS:  All of the forms on the State and District Results page in Knack have been revised and updated - The now show all of the All Star Best Performers, and Show Awards.  All results and files have been put on trumbauer.info under 2023 There is a link on the trumbauer.info home page.  All information, including Play Festival Awards should be there now.

• STILL WORKING:  We're still working on Festival "cleanup" and tying up of loose ends.  We will send information about missing trophies, medals, etc. soon 

• ALL BALLOTS HAVE BEEN INPUT: all the paper ballots from IEs that we received from judges have been input into knack.

• BEST IN SHOW GROUP, STUDIO, ONE-ACT:  The trophy shop is making your custom plates for these trophies and should be ready to mail out next week.

December 5, 2023

• MEDALS FOR TROPHY WINERS:  Technically atrophy winners don't get a medal, BUT I didn't think f that when creating the formula, so you have enough medals in your bags that the trophy winners can have one also.  Just make sure yoru you have enough for the other superiors first.

• MISSING ITEMS:  We will soon send out a form to record any medals or trophies that you may be missing.

• BALLOT CORRECTION: When sponsors or students clicked on "view ballot" it was displaying the form connected to information.  It has been corrected now to display State information.

• STATE PD CERTIFICATE:  If you need PD for the State Festival, complete this, go to Power School, External Credit Request, Create School Level External Credit Request, and make up the rest of the information.  You do't need a Training Number.  Your admin or their designee will choose to approve or deny it.

December 3, 2023

• SVC, TOY, PLAY FESTIVAL JUDGES & STATE PLAY FESTIVAL SHOWS: The State Vice Chair, Teacher of the Year, Play Festival Judges, and State Play Festival Shows have been updated.  You can find these on the Sponsors page, the Files & Links Page, then Lists category on this website

December 2, 2023

• AWARDS

  • State Superior = Blue/Gold

  • State Excellent = Red/Silver

• District Superior = Green/Gold

• District Excellent = Purple/Silver or Yellow/Silver

• All/Star = RWB/Gold

• Group Acting and Musical do NOT get medals.  If they placed, they received Best in Show trophy

• YOUR RESULTS: To access results, log into knack and click on "Comments" tab, and then the "State" button.  In the lower table, click in the "approved" box to send that ballot to your student.  Once you click that, your student can log into ther account to view the ballot.

• RESULTS ERROR CORRECTED: There was a field that was displaying the District Average on the second table instead of the state average.  We shut it down temporarily to fix it, and has now been corrected and everything should be displaying correctly now.  If anything seems off, let us know.

• STATE RESULTS: The Results for IEs are onlne in the "State Resutls" Tab.

• ONE-ACT & STUDIO SCORE SHEETS: If you didn't pick up your score sheets, we have scanned them in the computer and sent them to your email.  We are still waiting on a couple of the judges to email us their typed comments. 

• COMING SOON:  We will send out a message about missing awards and a festival survey.  Feel free to email us any comments in the mean time.

• THANK YOU THANK YOU THANK YOU to everyone who helped make this festival a great success!

December 1, 2023

• VOLUNTEER SHEET:  Click on the sheet to sign up for times you are available to volunteer.  the Leadership Team is going to need a LOT of sponsor volunteers with computers during the festival.  We may have more of a specific signup sheet later, but for now, just please bring your laptop (and charging cable) so you can have it on hand when we need you!

• FESTIVAL PAGE:  We are updating the 2023 Festival page here on trumbauer.info as we speak to make more friendly for students.  Direct them to go there to find the information they need.  (and check back later this afternoon after all updates are finished!). Share the information below on how to make it an app...they can probably actually show you! ha

• WORKSHOPS:  Make sure you encourage your students to check out the workshops. Students can access the information themselves by going to trumbauer.info, clicking on the 2023 Festival page and clicking on Workshops.  It will list all of the workshop times, locations, and titles and if they click on "Details", a description of the workshop, I think we made the last tweak to the workshop schedule (Shae Glenn's workshop on Friday was moved to a later time).

• MAKE KNACK AND TRUMBAUER.INFO AN "APP" ON YOUR PHONE FOR QUICK ACCESS

  • IPHONE:  at the bottom of the screen, select the box with an arrow pointing up.  Scroll down to "Add to Home  Screen" and click "add". You now have an icon and can quickly access it fro your home screen

  • ANDROID:  In the top right corner, select the 3 dots.  Select "Add to Home Screen" and then click "add."

November 30, 2023

• PARKING PASS: We will have printed copies in your packets and at the registration desk

• TRUMBAUER CAMPUS MAP: We will have these posted at the registration desk

• UNA TRUMBAUER SPONSOR PACKET:  Information you need to know while on campus

• ONE-ACT & STUDIO TRUCK WINDOW:  Post this in the window of your Load In Truck

• STATE CHECK IN:  Check in and pick up your packets at the Ticket Booth of Norton Theatre.  We will take checks if you have them with you!

November 29, 2023

• AWARDS CEREMONY:

  • First and foremost, we lost use of the large UNA Coliseum that is ideal for our Awards Ceremony because of the Robotics Competition on campus the same weekend as Trumbauer.

  • Space is extremely limited in Norton Auditorium and we have a LOT of Folks! Check out the Stats Here.  We want everyone who wants to come to the Awards Ceremony to come, but if it's not something you feel strongly about attending, use your judgement.

  • We will give schools 1 ticket for every student who participated and registered in an IE, Group, One-Act, or Studio.  We will also give each school 1 additional ticket for an adult for every 10 students, rounded up. There will be ticket takers at the doors to Norton Auditorium collecting tickets.  Only those with a ticket will be allowed to enter.

  • Students who came to observe and other parents or chaperones who do not have tickets will not be allowed into Norton, BUT will be able to watch a Live Stream of the Ceremony on the Big Screen in the Mane Theatre, the Band Room, or the Choral Room and can celebrate with everyone after the ceremony is over.

  • Sponsors will be able to pick up tickets Saturday after 12:00.  We ask that you return tickets that you will not need and not distribute to other schools.

  • You can see how many tickets you will receive by going to knack and clicking on the State Summary tab.  Also note your pay status while you are there.  We are entering payments as they are received.  If yours does not say "Paid In Full" or "Approved", you need to send proof of payment to trumbauer@altheatre.org.

  • Seating in Norton will be first come, first served. 15 minutes before the awards ceremony, we will ask everyone to slide in and fill in any vacant seats leaving the ends of the row open so we can allow more ticket holders to enter.

  • The Award Ceremony is set to begin between 5:45 and 6:00pm Saturday.  They will be live streamed on the UNA CINEMATIC ARTS AND THEATRE FACEBOOK PAGE

  • If you need to update your Awards Ceremony Attendance plan, due to this information, you may do so in knack.

• PRE-SHOW AWARDS CEREMONY: More information to come later

• IE SCHEDULE:  The IE schedule will continue to shift slightly as drops are entered and conflicts are noticed, but in general shouldn't be more that a 10-15 difference.  We are working on a way to check the schedule better from phones.  We know it's a massive spreadsheet :-) 

• EXTRA MEDALS:  If you have extra medals, please bring them with you to the state festival and turn them in at the registration desk.  Those who are missing medals will receive them in your state award bag.

RE-STATED REMINDERS

• SCHEDULE CONFLICTS: Many Times have shifted slightly. Check the Master Schedule IE-PE-Sched and IE-TE-Sched and if you see two close or conflicting IE times, please let us know so we can get as many of these corrected in the system as possible.  It is better to reschedule in advance if possible.

• DROPPING EVENTS: If a student if not coming/performing their IE, drop the event.  Click on the "State Summary" tab, find the event, scroll to the right, and click in the "drop" box.

• REMIND: Remind will be the official communication to sponsors at State Festival!  Join here https://www.remind.com/join/trumsponor

November 28, 2023

• T-SHIRT INFO:  Information about t-shirts has been added to the Festival 2023 page.  They will be on sale in the lobby of the Norton BlackBox

• ROOM CHANGES: All have been updated in the Master Schedule and Knack

  • 18i now in Music 138

  • 05n, 05i, 04n, 04i now in Coby Front Room

  • 06v, 11n now in Coby Back Room

  • 12n, 12i, 14i 22n now in COM 201

• SPONSOR & JUDGE DINING:  Not for Chaperones or Students.  Fri Sandwich Breakfast 8:00-9:30, Fri Italian Lunch 11:00-1:00, Fri Southern Dinner 4:30-6:30, Sat Traditional Breakfast 7:00-9:00, Sat Picnic Lunch 11:00-1:30, Sat Box Sandwich Dinner 3:00-5:00

• JUDGES:  This Email was sent to the Judges today.  They have been given the instructions to sign up for the judges Remind.

November 27, 2023

• ONE-ACT PREFERENCES:  In Knack, there is a new tab called ONE-ACT Preferences.  Please complete this ASAP as for the needs for your performance.

• ONE-ACT SETC FOLDER & INFORMATION:  Click the link to the SETC Folder from Jerf Friedenberg

• ONE-ACT WALK THROUGH OPTION:  If you are unable to make the Thursday Night Walkthrough, we will offer another one on Friday 12:15-1:15

• ONE-ACTS TO SETC: One-Acts, you have been sent an email about being considered for SETC.

November 26, 2023

• SCHEDULE CONFLICTS: Many Times have shifted slightly. Check the Master Schedule IE-PE-Sched and IE-TE-Sched and if you see two close or conflicting IE times, please let us know so we can get as many of these corrected in the system as possible.  It is better to reschedule in advance if possible.

November 22, 2023

• JUDGES:  We have made all of the judge assignments.  Check your "State Summary" tab to make sure your judge(s) has been assigned to a category.  If they have not, let us know asap.  We just sent This Email to the judges, but got several bounce backs, so please contact them directly to make sure they received it.

November 21, 2023

• AWARDS CEREMONY:  There are major concerns about Awards Ceremony seating capacity. We are unable to use the Coliseum due to the Robotics Competition.  Norton Auditorium can seat 1,500 with an additional 200 on stage.  The connected Black Box can seat 150 with projection screening.  The Mane Theatre can seat 300 with projection screening.  

• In knack, there is a tab that says "Attendance Plans."  Please update your answers as accurately as you are able.  Do this by 5:00pm on Monday 11/27 so we can get a more accurate count of planned attendees.

• If you and your students plan to attend the awards ceremony, we are putting a trust system in place that you will be accommodating and do what is right for the students and the greater good.  We are asking:

  • Norton Auditorium - Priority to students participating in IE, Group, Studio, and One-Act and apx 1 chaperone / 10 students

  • Blackbox - Overflow from Norton priority

  • Mane Theatre - All other chaperones and non-IE participating students

  • Choral Room - Standing/Floor Seating only

  • Band Room - Standing/Floor Seating only

• The Awards Ceremony is planned to start at 5:45 on Saturday and has traditionally been about 2 hours long.

• The awards ceremony will be streamed online as well for those who want to watch "on the go"

• Anyone attending the Awards Ceremony must be a registered ACT member with a wristband.

RE-STATED REMINDERS

• MASTER SCHEDULE:  Check out all of the tabs for the festival schedule and event times.  Let us know there are conflicts of issues that we can attempt to remedy.  Note that times may shift slightly up until the week of the festival.

• DROPPING EVENTS: If you need to drop an event, you can do that on the "State Summary" page by finding the event, scrolling to the right and clicking the "drop" box.

• STATE FESTIVAL INFORMATION - KNACK: There is a new tab in knack that is available to EVERYONE - Sponsors, Students, Judges, Chaperones.  It has all of the schedules for One-Act, Studio, Group, General IE.  It also has a schedule and description of all of the WORKSHOPS and colleges that will be at the COLLEGE Fair.  We will continue to build this page with more information. Let us know if you think there is something else that needs to be included.

• REMIND: Remind will be the official communication to sponsors at State Festival!  Join here https://www.remind.com/join/trumsponor

November 19, 2023

• MASTER SCHEDULE:  So many tabs at the bottom! Check them all out! Everything is subject to change! Let us know if you see any conflicts or issues.

• STATE FESTIVAL INFORMATION - KNACK: There is a new tab in knack that is available to EVERYONE - Sponsors, Students, Judges, Chaperones.  It has all of the schedules for One-Act, Studio, Group, General IE.  It also has a schedule and description of all of the WORKSHOPS and colleges that will be at the COLLEGE Fair.  We will continue to build this page with more information. Let us know if you think there is something else that needs to be included.

• FRIDAY JUDGE ASSIGNMENTS: Have ben put into the system.  Saturday assignments will come later this week.

November 18, 2023

• DROPPING EVENTS: If you need to drop an event, you can do that on the "State Summary" page by finding the event, scrolling to the right and clicking the "drop" box.  You will still be charged for the event, but it will let us know to drop it from the schedule.

• ERRORS IN REGISTRATION: If there is a missing student, chaperone, event, or anything else that is incorrect with your registration, you will need to contact Brian

• PAYMENTS: Your complete ACT balance must be paid before participating at State Trumbauer.  You can pay with a Credit Card online from the District, State, or Balance Invoices.  If you are mailing a check, take a picture or it or the PO and send to Brian so we can mark you as approved.  Altough it is preferred to mail a check, you may also brng a check with you to state Festival and pay at the registation desk.

• STUDENT MEAL PRE-ORDER: To pre-order student meals, complete this form and send to Susan at susan.breer@compass-usa.com You do not need to include me on it. Contact her directly if you have any questions. Pre-Order Deadline is 11/27/23, There will be three designated spots to pick up the preordered meals (Mane Market, Commons, and GUC).

November 16, 2023

• UNA INFORMATION & VIDEO TOURS: Click on files and links and see the "UNA Information" section

• REMIND: This remind group is only for SPONSORS.  Please don't share with your parents or judges.  We will try to set up a separate remind for them https://www.remind.com/join/trumsponor

November 15, 2023

• BY 5:00pm TODAY

  • Submit Your Registration

    • we are aware there was a conflict of advertised dates. 11/16 was a Wednesday last year and there were a couple places where it was not updated. Please contact trumbauer@altheatre.org if there are issues.

    • Questions about judges - Sponsor Manual pg 8 Providing Judges

    • Questions about chaperones - Sponsor Manual pg 9-10 Providing Chaperones

  • Complete any Missing or Extra Medals that you have

  • Vote for the next State Vice Chair and Teacher of the Year

• LAST YEAR'S SCHEDULE

  • This is LAST year's schedule

  • This year's schedule will look VERY similar, but not exact

  • We hope to have a draft of THIS year's schedule out by Friday

• NEW & IMPROVED SPONSOR PAGE! With buttons to quickly access the most used resources!

• REMIND: Remind will be the official communication at State Festival!  Join here https://www.remind.com/join/trumsponor

• CHECK IN CHAT:  Monday 11/27 at 6:00pm

November 14, 2023

• Sponsor Manual 2023 Providing Judges pg 8

  • Providing Chaperones pg 9-10

• STATE SCHEDULE: We are starting the initial work on the schedule.  It will not be available until after State Registration Closes. We are aiming toward:

  • FRIDAY: starting at 9am: Studio and One-Acts / starting at noon: Technical IEs, Group Performances

  • SATURDAY: starting at 9:00am: Performance IEs, Studio, One-Acts, Award Ceremony

November 13, 2023

• STATE JUDGES: You must enter/reenter judges to represent your school both Friday and Saturday even if you are using the same judges from District.  Check out page 8 of the Sponsor Manual if you need more details on the requirement for providing judges.

• CHAPERONES: TRICKING THE SYSTEM: We're getting a lot of questions about Chaperones Check out page 9-10 of the Sponsor Manual.  Try to get your chaperones into the system by Wednesday.  However, if you know how many chaperones you are going to need, but don't know their names yet, you can enter "Chaperone 1" "chap1@yourschool.com" or something.  Once you know who the chaperone is going to be, you can go to the State Summary page and edit the information.

• WEDNESDAY 5:00PM

  • REGISTRATION CLOSES - Last chance to register and edit your registration.

  • VOTING CLOSES - Last Chance to vote for your Next State Vice Chair and Teacher of the Year

  • MISSING OR EXTRA MEDALS - Last call to report

• UNA SPONSOR INFORMATION PACKET: Click the link for information from UNA

• NORTON AUDITORIUM ONE-ACT WALKTHROUGH: click the link to watch the video

• STATE PLAY FESTIVAL SHOWS: This is a list of all the schools and shows that made it to state since 2017. Let Brian know if you see any updates or corrections.  You can find this document linked on the Files & Links portion of this website.

November 11, 2023

• A few more errors in table display were found today and we believe everything should be working and display correctly now.  If you have already completed your registration, please check over it again to check if 1) all State Judges are showing up 2) all chaperones are showing up 3) the number of armbands for students and chaperones seem correct 4) all registrations have been confirmed 5) all students attending state festival are listed.  Let Brian know ASAP if something doesn't seem right and you are unable to correct it.

November 9, 2023

• If you added your state judges before 12:30 today, check your registration to make sure the are showing up in the list.  Message Brian if you need assistance!

November 8, 2023

• NEW!! EXTRA MEDALS: If you have extra medals, Enter into Knack / Comments [Sponsors] / top table under EXTRA

• MISSING MEDALS: Enter into Knack / Comments [Sponsors] / top table under MISSING

• LAST CALL FOR AWARDS: Monday 11/13 at 10:00am

November 7, 2023

• STATE REGISTRATION IS OPEN:  Go to knack to get started! Make sure to confirm your events and enter your chaperones and state judges.

• VOTING FOR SVC & TOY: Click on the "BALLOT SVC-TOY" Tab in knack to cast your vote for the Next State Vice Chair and Teacher of the Year!

• FILL THE IE CAPS: We offered 53 additional IEs a chance to go to state that scored superior but were cut because of caps!  Directors with performances were notified and are included in This Document.  If you have performance offers, please make sure to put "YES" in the column so we can pass it to state and have it show up for you in your state registration

• REMIND: Remind will be the official communication source at State Festival!  Join here https://www.remind.com/join/trumsponor

• STUDIO & ONE-ACT SCHEDULE:  This is subject to minor time adjustments until the leadership teams builds the final Master Schedule.

• WILD CARD WINNERS: STUDIO:  Satsuma High School & Eufaula High School / ONE-ACT:  Wetumpka High School & Daphne

• JUDGE EMAIL:  I have sent This Email to all judges in the system.

• UNA ONE-ACT & STUDIO PACKET: This Document was Revised 11-06-23

November 5, 2023

• NOMINATIONS FOR SVC & TOY:  Did you see someone at District that impressed you? Nominate them to be our next State Vice Chair or Teacher of the Year!  Log into knack and click on the "Nominations" tab Nominations close Monday at 5:00pm

• MISSING MEDALS: If you are missing medals, go to knack, click on "My Ballots [sponsors]", click in the appropriate column and mark how many you need.

• STATE TIME SLOT AND WILDCARD DRAWING: We will draw time slots for the One-Act Performances via Google Meets MONDAY 11/6 at 5:00pm using this link https://meet.google.com/zrq-hyao-ynn 

  • ONE-ACTS (2): Jasper, McAdory, East Limestone, Wetumpka, Daphne, Murphy, Helena, Magic City Acceptance Academy, Southside

  • STUDIO (2): Eufaula, Satsuma, Vestavia Hills

  • If there is an extenuating circumstance where your show HAS to go on either Friday or Saturday, let us know immediately before the drawing so the State Chair can consider and approve or deny your request.

• STATE REGISTRATION: Will open on or before Wednesday at 5pm and stay open until November 15 at 10am.  You will confirm events going to state, enter chaperones, and enter the judges you will be using for state.

• MISSING EVENTS: If you feel an event is missing from the awards list, let your District Chair know immediately.

• STATE SCHEDULE: We are starting the initial work on the schedule.  It will not be available until after State Registration Closes. We are aiming toward:

  • FRIDAY: starting at 9am: Studio and One-Acts / starting at noon: Technical IEs, Group Performances

  • SATURDAY: starting at 9:00am: Performance IEs, Studio, One-Acts, Award Ceremony

• JUDGES: We will email all of the judges in the system this week to encourage them to go ahead and fill out their availability and preferences for state festival this week.  We will let them know that it is preferable, but not necessary, that they are connected to a host school who may or may not offer accommodations or other benefits and that if they are not sponsored by a school, ACT only offers meals on the days of the festival.

November 4, 2023

• CONGRATULATIONS! Amazing work to everyone today on seven successful District Festivals. What you do for these kids is truly amazing!

• NOMINATIONS FOR SVC & TOY:  Did you see someone at District that impressed you? Nominate them to be our next State Vice Chair or Teacher of the Year!  Log into knack and click on the "Nominations" tab. Nominations close Monday 5:00pm

• DISTRICT RESULTS:  This link will take you to district results of all students passing to state

• DISTRICT BALLOTS: Go to Knack / "My Comments [sponsor]" / "District".  The top table shows how each event scores.  The bottom table shows all of the individual ballots.  When you click the box marked "Approved", it will send that comment to the student so they can view it by logging into their knack account.  If you do not do this, the student will not be able to see it.  If there is a comment that is inappropriate, you have the ability to edit it.

• STATE REGISTRATION: Will open on or before Wednesday at 5pm and stay open until November 15 at 10am

November 2, 2023

• REMIND: Did you get the last reminder via remind? If not, join here https://www.remind.com/join/trumsponor

• SCHOOL ANONYMITY:  Students should NOT announce their school name in the introduction of their IEs.  If you send your schedule to the judges, make sure the school does not appear on those as well.   Did you know the middle three digits of every IE is your school code? You can find your school code on the District Summary Page

• DROPS: If you know an event is not going to participate at District 1) email your District Chair and let them know the REG# and Student Name 2) Go to the District Summary tab in knack, find the event, and click the "Drop" button on the far right.

October 31, 2023

• SCHOLARSHIP AUDITIONS: Don't forget our ACT scholarship auditions! The deadline to apply is November 10.  We currently don't have a lot who have applied which might increase your students' chances of receiving one!  Use the link to apply and get more information.

• DISTRICT CAPS: This document shows all of the categories that have caps

• EXTRA STUDENTS TO STATE (manual pg 10)

  • Student Members who are NOT participating in an IE or in a performance at the State Festival must pay $10  to attend the State Festival as an observer.

• Extra students attending the State Festival must have already been registered as an ACT member for the District Festival for the current year. Sponsors may not take students to the State Festival who did not originally participate at their District Festival.

October 30, 2023

• CHECK IN CHAT:  CLICK LINK HERE Tonight at 8:00pm 

• PAYMENTS:  If you are worried about your payment making it to us in time, send a scanned copy of the signed PO or check and we can mark you as approved to participate until we receive the check.  Cindy will be checking the mail every day this week and entering the checks into the system as they are received.  MAIL YOUR CHECKS - DO NOT GIVE YOUR CHECK TO YOUR DISTRICT CHAIR. 

• CREDIT CARDS: The credit card system is back up and ready to accept payments if that is how you are choosing to pay your District Fees.  Click on Invoice, Distirct Invoice, Scroll to the Bottom and click "Make Payment with Credit Card."  Enter the total you want to pay and then click "Next to Credit Card Information".  You may need to refresh the page before it will allow you to enter your credit card information.

• SETC EMERGING ARTIST OF PROMISE AWARD: Click on THIS DOCUMENT for more information

October 26, 2023

• JUDGES AVAILABLE FOR DISTRICT: FYI, I sent this email to all judges in the system that marked they are available to judge for District Trumbauer. If I get any responses back, I will forward them to the District Chairs:  Hello, You have previously completed your District Trumbauer judging preferences and marked that you ARE available to judge for District Festivals on Saturday, November 4.  If this is still the case, you do not need to do anything at this time. One of our District Chairs should be reaching out to you within the next week with specific details, although most will need you to plan to be at the Festival from 8:00 until around 2:00. IF YOU ARE NO LONGER AVAILABLE, or if that changes between now and 11/4, respond to this email and let me know ASAP.

October 25, 2023

• PAYMENTS: Tend to your District Invoice and get the payment processing.  The credit card option is not currently working correctly - we have knack troubleshooting the issue.  If you are submitting a PO please send Brian a scanned copy of the PO or check and MAIL IT - Do NOT plan to give it to the District Chair.

October 24, 2023

• REGISTRATION CLOSED: Registration is OFFICIALLY CLOSED at 12:00pm!  Contact your District Chair immediately if you have any issues or concerns with your registration.

• COMPLETE: Students and Judges can still complete their preferences and membership information.  Titles of pieces may still be added on the District Summary Page.

• DROPPING AN EVENT:  If you need to drop an event that will not come to District, go to the District Summary Tab, find the event, and click the Drop box at the end.  You will still be charged for this event, but it will remove them from from the DC so they are not scheduled and the judges are not waiting on them.

• JUDGES: some of you may notice a new judge connected to your school.  These are judges that completed their preferences and said they are available to judge, and said they have previously judged for your school.

• JUDGES NOT COMPLETE:  I emailed all of the judges in the system connected to a school that have not completed their preferences. - You have been invited by a School Theatre Sponsor to judge for the District Trumbauer Festival on Saturday 11/4, but you have NOT completed your judging preferences.  You will NOT be able to be assigned as a judge until you have completed this.  It should take less than 5 minutes. https://act.knack.com/trumbauer; Log in with this email and password 12345; Click on the “My Info [Judge]” Tab and complete all questions. Thank you for your prompt attention to this.

• NOMINATIONS FOR SVC and TOY: Nominations for SVC State Vice Chair and TOY Teacher of the Year are now open! Go to knack and click on the “Nomination” tab.  An email will be sent to the nominee letting them know they have been nominated, but does not tell them who nominated them.

  • ELECTIONS ARE A TWO-STEP PROCESS

• Nominations – ACT members suggest other ACT members who would be great for these honors.  Nominations begin now and ends November 6 at 5:00pm

• Voting – each active ACT member can cast one vote for TOY and one vote for SVC. Voting begins November 8 by 5:00pm and ends November 15 at 5:00pm

  • IF YOU ARE NOMINATED FOR SVC: Nominees will receive an email letting them know of their nomination, but will not know who nominated them.  If the nominee does NOT accept the nomination, they need to email the festival director declining the nomination.  Nominees will be requested to make a short video introducing themselves and what they can bring to ACT and Trumbauer.

• SCHOLARSHIP AUDITIONS: Don't forget our ACT scholarship auditions! The deadline to apply is November 10.  We currently don't have a lot who have applied which might increase your students' chances of receiving one!  Use the link to apply and get more information.

• REMIND: Did you get the reminder via remind? If not, join here https://www.remind.com/join/trumsponor

October 18, 2023

• As schools submit their registration, Brian is doing a quick scan for any issues. You may already know about and are tending to them, but we are trying to catch any issues early.  Because registration is still open, schools may unsubmit their registration, make corrections, and re-submit.  This option will go away Monday 10/23 at 5:00pm and no changes will be able to be made unless there is an extenuating circumstance and the District Chair approves.

• DISTRICT REGISTRATION REMINDERS. Click link for reminders.  District Registration will close Monday, 10/23 at 5:00pm.  Please don't wait until the last minute to submit. The dates on the ACT website are incorrect. This has been reported and waiting for it to be updated.

October 13, 2023

• Chaperones are not registered with your District Registration.  That option will be avalable when state registration opens.

October 12, 2023

• DISTRICT REGISTRATION REMINDERS. Click link for reminders.  District Registration will close Monday, 10/23 at 5:00pm

• Did you get the reminder via remind? If not, join here https://www.remind.com/join/trumsponor

October 2, 2023

• PRESENTING TRUMBAUER WORKSHOPS

  • We’ve had several folks reach out about wanting to present student workshops at this year’s state festival.  We are just now in the beginning stages of putting this together, but if you think you might be interested in presenting a workshop, please fill out the attached Google Form and we will send you more detailed information in the next couple of weeks.

  • WORKSHOP INTEREST FORM

  • After you complete the form, Go ahead and start gathering the information below for the followup email when it is sent:

    • 1) A short bio introducing yourself and your experience to be included in program

    • 2) A creative title and description for your session(s) explaining what will be covered

    • 3) Any space or equipment needs you may have for your workshop

    • 4) Your availability Fri 12/1 and Sat Dec 12/2

September 29, 2023

• REGISTERING STUDENTS

  • We're getting A LOT of messages about trying to enroll students and the system saying their email address is already in use and I'm also seeing a lot of duplicate students.  If a student participated in Trumbauer last year, they are still in the system!  

  • DO THIS: Click on Students Tab / then the button that says "INACTIVE STUDENTS."  If they are participating this year again, them to "Active" and update any necessary information.

  • If you have entered a duplicate student, Brian has to delete them.  We recommend marking them as inactive and changing their name to something like (last name: delete, first name: del1) or anything where they might not get confused when you try to register.

  • Once you have your students in the systme and active, instruct them to go to trumbauer.info and complete their registration information

• REMIND.Com

  • If you didn't get this message via remidn today, you are not on the list.  Join here https://www.remind.com/join/trumsponor

September 27, 2023

• JUDGE COMMUNICATION

  • As you communicate with your judges, pointing them to trumbauer.info and the Judge option may be helpful.

  • Encourage your judges to secure working devices and also encourage them to test out using their phone as a hot spot in the event of trouble connecting to your District's wifi.

• THEATRE FOR YOUTH

  • If you have a feeder pattern from the Elementary or Middle school with students in 4th-8th grades, let them know about ACT's Theatre For Youth (i.e. "Trumbauer Junior"). Getting your feeder programs involved can be a great recruiting tool and build the excitement for Trumbauer when they come to your program.  TFY is not restricted to public/private schools like Trumbauer and can involve community groups.

  • https://altheatre.com/theatre-for-youth/ 

September 25, 2023

• WORKSHOPS

  • If you would be interested in presenting a workshop (or two) at our state festival, please email trumbauer@altheatre.org.  Workshops are 50 minutes in length and will be presented at various times throughout the day on Friday and Saturday of the State Festival.  They should be of interest to HS students and can be presented in a lecture hall style or open floor participatory style.

September 25, 2023

• CHECK IN CHAT #1 - TONIGHT!

  • Monday, September 25 · 8:00 – 9:00pm

  • Google Meets:  https://meet.google.com/amx-epko-odz 

• Oh no...I accidentally "denied" about 3 of you trying to enter remind.  The screen refreshed and shifted over when I was trying to click too fast! If youa re not in, try requesting again!

September 20, 2023

• REMIND.COM - For Sponsors only at this time

  • There are currently only 23 sponsors signed up for Remind

  • Join here https://www.remind.com/join/trumsponor

• Click here for more help Instructions for Sponsors to sign up

• This will be used for up-to-date communication at District and State Festivals

September 13, 2023

• JUDGES

  • If you ADDED a new judge to the system prior to September 4, they may have received an email with the incorrect link to register.

  • Direct any judges you have secured to https://trumbauer.info for all most of the information they need including how to long in and set their preferences.  Let Brian know if there is anything else you think should be included on this page.

• ACT SCHOLARSHIP INFORMATION:  Click on the link for all information about scholarships and to apply

• T-SHIRTS:  Eagle Sportz will be at the State Festival with official Trumbauer T-shirts and sweatshirts for sale. Click the link for pricing.

September 9, 2023

• STUDIO THEATRE:  Studio Theatre performances at the State Festival at UNA will be held in the MANE ROOM.  Click the link for more information and venue specifications, inlcuing photos and measurements

• ONE-ACT VENUE:  One-Act performances at the State Festival at UNA will be held in NORTON AUDITORIUM.  Click the link for more information.

  • 2016 Norton Stage - The theatre has been renovated since then and these may not be accurate. We will update you with the most current when we have it.

  • 2016 Norton Cheatsheet - The theatre has been renovated since then and these may not be accurate

• CHECK IN CHAT:  The Secondary Leadership Team will host a Check In Chat on September 25 at 8:00pm.  Log in using this GOOGLE MEET LINK

• SITE VISIT #2: The Secondary Leadership Team will travel to UNA on 9/22 for a Site Visit. If you have any specific questions or concerns, contact Jordan, Chris, or Brian so we can make sure we get the answers if we don't know them already.

September 1, 2023

• SETC Adjudication Form (Draft) - This the rubric SETC will be using to adjudicate their performances.

• University of Alabama High School Theatre Festival - Click here for more information about the University of Alabama's HS Theatre Festival in October.

August 28, 2023

• Students in the registration system were NOT moved up in Technical Events (long story).  If they participated in technical events, you must change them from Novice to Varsity manually

• All Students were moved up to next category level for performance categories.  If they did not participate in a performance category, you must manually move them back down.

----Email notification sent 08-27-23----

August 27, 2023

THE MOMENT YOU HAVE ALL BEEN WAITING FOR IS HERE...TRUMBAUER REGISTRATION IS OFFICIALLY OPEN!

TO BEGIN REGISTRATION

• https://act.knack.com/trumbauer

• Log in with your email and password 12345

• Click on the “My Info [sponsor]” tab to get started

• Sponsor Registration Instructions

REMIND.COM - SIGN UP NOW!

• Join our Sponsor Remind Classroom https://www.remind.com/join/trumsponor

• Instructions for Sponsors to sign up

• Only for participating Trumbauer sponsors.  Information for other users will come later.

• This will be used for up-to-date communication at District and State Festivals

OFFICIAL TRUMBAUER WEBSITE

• https://trumbauer.info 

• You can find all information you need to know about Trumbauer here including contents of all emails, manuals, files, links, etc.  Let me know if there is anything else you want to see here.

• Once you have entered your students, you can point them here for directions to confirm their membership

REGISTRATION WILL CLOSE OCTOBER 23

• No Ifs, Ands, or Buts! Get your registration submitted early!

JUDGE EMAIL

• Brian sent the email Judge Email - Welcome Back to ALL judges that are currently in the system.  This will prompt them to complete their availability for District Festival.  Make sure you reach out to your judges and connect them to your school in the registration system in the "Judges - District" tab.

SUMMIT RECAP INFORMATION 

• THANK YOU FOR THE NOTES D1 CHAIR TERRENA MANN!!!

  • Online balloting system logistics being sent to all districts soon

  • UNA is the location for State Trumbauer.  Get your rooms NOW! 

  • There will be a video walk through of the theater and spaces coming soon. District chair will share.

  • Robotics competition will be there (3,000 peeps) They will be in another part of the campus, but will still be taking up spaces/food/parking resources.

  • UNA Black box is being used for group acting.  Recital hall will be for Group Musical

  • One-act performances will be in Norton Auditorium. Load in area and storage for one-act sets, etc are extremely roomy and can fit several schools. 

  • Parking for busses will be available across from Norton.

  • Studio performances will be in UNA’s small music venue where they teach recording. It’s called the MANE Room. It’s an open audience space and they will bring in chairs for the event. You can go to UNA’s music industry page to see it—Stage size: 30ft by 16 ft. There is no backstage. There is a curtain on one side and stairs on the other. Lights can be up and down only for Studio, but the venue has theatre type lighting. There is an alleyway where the schools can use to unload, but not park.

  • Brian will send out info on the new message board option to make communication more accessible at state.

  • UNA plans to beef up internet access and will be offered to teachers AND students. District chair will get that info and send it out.

  • There is a plan for parking, but could still possibly change, however, there is a solid plan for food trucks.

  • For future Trumbauer: Hopefully moving toward a rotation of locations for State Trumbauer.

  • Go to Trumbauer.info for ALL info ; Trumbauer admin will not be sending emails or utilizing folders, etc. They are putting it ALL on the site.

  • Read the Trumbauer manual; if you still need help, email DISTRICT CHAIR, they will send email to Brian or Andrew and they will screenshot the page in the manual you read and send that to you. Ha!Ha!

  • The manual for registration site is also available on Trumbauer.info

  • Check you sponsor page—Brian has RESET everyone’s password; Delete any bookmarks from the past and add the new ones

  • State Non-participating student: $10 for bracelets

  • State SCHEDULE: Group acting and musical and technical events on Friday; Saturday IE’s; One-act and studio spread across both days; 12:00 or 1:00 on Friday sponsor meeting

  • COLLEGE screenings/scholarship auditions will all be online

  • Example/tech binder/portfolio on how to understand technical events for non-techie teachers coming next year

  • NEW THIS YEAR for IE: Modern acting has been split to comedic and dramatic; THE YEARS of publication for the shows in the IE’s has shifted for some events; Manual Clarified what musical jukebox event is and more specific and there is a list of Jukebox shows

  • At State, workshops will be available to give students an option during down time; Know someone interested in doing a workshop? Send them Brian’s way

  • State College Fair—Saturday in the Norton Lobby (may change location to larger space)

  • Virtual Scholarships: Don’t have to attend Trumbauer but need to be an ACT member This year will have ——3 performing scholarships—2 tech students scholarships (colleges dying for these. Lots of jobs for techies). College plans to send out how to audition video; and they are extending video audition length time to 5 minutes. The videos will be on the trumbauer.infowebsite. Callbacks are only if college(s) is(are) interested, they will not be meeting students and do callbacks in person at Trumbauer. They will meet with the colleges in person AT the college when contacted— they will be letting the teacher know about their interest in the student and/or contacting the student as well.

  • AT STATE, to avoid crashing the system, we will stagger the beginning of events so they are not overloaded. We will push judges to stay on time.

  • Wondering if a piece is Comedic or Dramatic——Teacher decides by what it sounds like. If it sounds dramatic then it’s dramatic and vice versa.

  • LOOKING FOR WORKSHOPS: Premier presenters may be compensated—they do only one session.

  • STUDIO: Can turn lights up or down only. The show should be able to perform in a classroom. Judging is based on PURE PERFORMANCE not technical elements.

  • Look at the emergency student replacement info. Can replace before district, not after district.

  • TRUCK INFO TO BE DISPLAYED IN WINDOW at State.

  • LOOK AT THE GROUP ENTRIES RULES— Student can only compete once

  • There are lists of shows to help guide the year choice.

  • Sponsors will review judges comments before students; then check mark a box that approves them to be sent to students

  • Studio and one-act do not talk about the point spread difference on the scoring sheets; ONLY IE's judges can do this.

  • District chairs secure One-act and Studio Judges.

  • Taking only PDF submissions for playwriting - no Google Docs; PDF will be deleted after district; submit new for state

  • Form for proof of originality of play, monologue, etc. should be filled out, signed by theatre teacher, and uploaded to the knack site

  • Look over Playwriting submissions capabilities for the new system

  • GREEN ribbons on medals mean GOING to state; PURPLE is the other ribbon color this year. (except for D5 and D6 who are using up the ribbons from last year).

  • District Chair has the photo op trophies for One Act, Studio, and Group; Customized trophies will be given at state; District Chair holds on to it.

August 24, 2023

• Offering from Troy University

August 23, 2023

• The Registration Site is up and ready to go at https://act.knack.com/trumbauer (or use the link at top of this page) (This has changed from last year, 

• Use your school email (or other address you provided to us) and password 12345

• ALL passwords to 12345 today at 12:10pm.

• Sponsor Directions - Not everything may be exactly as it is in this document.  We haven't reviewed it since updates were made to the system this year.  Let us know if you have any questions.

• Let Brian know if you have trouble logging in or have other issues bcocke@altheatre.org 

• SUMMIT: It's not too late to register to attend Summit on Saturday 8/26 at Samford University from 9:00-3:00.  REGISTER HERE

• TRUMBAUER EXAMPLE VIDEOS:  Several directors have requested videos from the 2020 Trumbauer to show their students as examples.  Although the original database has been deleted for space reasons and we did not renew Vimeo because of cost, We were able to recreate the database and some of the videos are still available with our free Vimeo package.  We will look into the cost/use factors at a later time, but feel free to use this link with your students and use whatever IS still available. 

August 17, 2023

• REGISTER HERE IF YOU PLAN TO ATTEND SUMMIT

• 2023 Trumbauer Manual: District Chair updates made.  Eric Browne will now be representing D5.

August 13, 2023

     I hope all of you are having a great, smooth transition back to the old education mines! I want to re-introduce myself to you all, my name is Jordan DeWitt, this is my 5th year teaching at McAdory High School, and I am your Secondary/High School Division State Chair this year. 

      If we haven’t met in person, I look forward to meeting you at our Fall Summit on Saturday, August 26th (9:00am-3:00pm), at Samford in Birmingham. If you haven’t registered for Summit yet, you can head over to this Google form, and make sure that you do! We will be discussing Trumbauer, of course, and following the summit, there will be a training for District Chairs on the new fully online registration and scoring system. We had great success piloting the online balloting system last year (thank you Brian, you numeralogical savant), and look forward to rolling it out to all District Festivals this year.

      http://trumbauer.info is your source for all things Trumbauer. This site is continually updated with the latest information you need to know (including this email).  All emails that we send, and some we don’t, will be listed in the feed on the Sponsor page.  The manual and all other file links you need are there also, but here is a direct link to the most updated manual.

     District Registration will open online starting September 1st at the NEW address: act.knack.com/trumbauer. Go ahead and poke around on there, familiarize yourself if you get a chance. Delete any links to the the old address if you have bookmarked them!  

     We are still working on revising the technical event guidelines and compiling a series of examples and how-tos for students and teachers without practical tech experience, that will hopefully be ready to be voted on next year.

      Brian, Megan, Chris and I visited UNA towards the end of last semester, and we had a very fruitful, exciting exploration around their campus. If you haven’t been since Trumbauer was there last, the campus has really expanded and filled out, and there are copious venues for Individual Events, a truly kickass auditorium, and they’re going to be bringing in food trucks for us! 

     As District inches closer, I encourage you to reach out to your district chairs, they will be able to answer your questions in a quicker, more district-relevant fashion than Brian or I can, and if it’s a larger concern, they will pass it on to us. 

District Chairs: Please forward this email to your district list and ask them to let you know if they did NOT also receive it from this address trumbauer@altheatre.org. If they did not, have them check their junk mail and also add this address to their contacts.

     I hope you all have a productive few weeks, and I look forward to rubbing elbows with all of you brave educator-artists at Summit.

Best, DeWitt

Dates Roundup: 

Aug. 26th, 9:00am - ACT Fall Summit 2023-2024 - Samford, Birmingham, AL (click here) 

Sept. 1st, 5:00pm  - Trumbauer Theatre Festival District Registration

Oct. 19th, 5:00pm - Trumbauer Theatre Festival District Registration CLOSES

Nov. 3rd - District Fees Due

Nov. 4th - District Festival

Dec. 1-2 - State Festival, UNA

August 9, 2023

• Trumbauer Example Videos

  • Several directors have requested videos from the 2020 Trumbauer to show their students as examples.  Although the original database has been deleted for space reasons and we did not renew Vimeo because of cost, We were able to recreate the database and some of the videos are still available with our free Vimeo package.  We will look into the cost/use factors at a later time, but feel free to use this link with your students and use whatever IS still available. 

• Updated Contacts: email bcocke@altheatre.org if you have changed schools, started at a new school, etc.

• 2023 Trumbauer Manual

• This is the official 2023 Trumbauer Manual approved 01/28/23 with minor corrections since the original release.

July 7, 2023 

• The NEW link for the registration site has changed to https://act.knack.com/trumbauer 

• Please delete or edit any existing book marks to the new address. We tried to update all the links in various files, but if you see one somewhere please let the FD know.

January 30, 2023 

LIST OF MUSICALS

• List of Jukebox Musicals

• List of Musicals by year of first production then alphabetically

• You may use this document as a guide to assist you. Because there are many variables concerning what year a musical may be classified (publication date, first performance, world premier, Broadway premier, Broadway revival, etc.) this is not meant as a strict guide.  Use your best judgment of what category to place your selection.

----Email notification sent 01-29-23----

January 29, 2023

2023 Trumbauer Manual

• This is the official 2023 Trumbauer Manual approved 01/28/23

• All changes to this year's festival as voted by majority vote by your District Chairs have been highlighted in green.

AGENDA/MINUTES FROM DC MEETING

• Agenda with bullets points of discussion.

January 12, 2023 emailed from trumbauer@altheatre.org 01/13/23

STATE TRUMBAUER

The University of North Alabama

December 1-2, 2023

We are looking forward to seeing everyone up north this year for State Trumbauer and are grateful to the faculty of The University of North Alabama for agreeing to host us and work to make this our best festival yet!

January 10, 2023 emailed 01/10/23 from bcocke@altheatre.org AND trumbauer@altheatre.org

Tomorrow is the last day to give your input on the Proposed changes for the 2023 festival.  As of this writing only 34 (out of about 137) have completed it.  The results will be discussed by Secondary Leadership and shared with District Chairs for influencing the official vote on January 28.

I will send this twice, once from bcocke@altheatre.org and once from trumbauer@altheatre.org.  If you do NOT get from the trumbauer@altheatre.org address, let me know ASAP.  District Chairs, PLEASE forward this to your district folks to make sure they are receiving emails from this trumbauer@altheatre.org address.

Also make sure you check the Sponsor Feed for updates

~end of new feed

----------------------------------------------------

January 4, 2023 emailed 01/04/23 from trumbauer@altheatre.org

IMPORTANT: 2023 PROPOSED UPDATES SURVEY

This Google Form (sent first on 12/26) lists all of the proposed updates and other things on which the Secondary Leadership team would like your input.  The results of this survey will be divided by district and given to each District Chair for their reviews prior to the January 28 vote. If you want to give your input on updates for 2023, complete this by 1/11.

TECHNICAL REVIEW COMMITTEES

Committees to review and improve the Technical events have been formed and information has been distributed to those who expressed interest.  If you were interested in serving on one of these committees and did not receive the information, please let Brian Cocke or Andrew Dewitt know ASAP.

DISTRICT CHAIRS

Please plan to meet on Saturday, January 28 from 12:00/1:00-3:00 at McAdory High School.  We will discuss and vote on the proposed updates for 2023.  Lunch will be provided and mileage will be reimbursed.  More details will come later today in a separate email.

2023 TRUMBAUER FESTIVAL DATES

• District Festivals: Sat 11/4

• State Festival: Fri 12/1 - Sat 12/2.  Still working on location...

December 26, 2022 emailed 12/26/22

We hope everyone's holidays are going well!  We will send out another reminder about the following items after the holidays, but know that some would like to tend to the items below before then.

2023 PROPOSAL SURVEY

The leadership team met on 12/19 and reviewed all of the survey results and notes taken throughout the year to determine where improvements to the 2023 festival can be made.  This Google Form lists all of the proposed changes that were extracted and discussed that may require a vote by the District Chairs.

AFTER STATE SPONSOR COMMENTS AND RESPONSES

Every comment from the Sponsor Survey and response from secondary leadership team (Charts were added to the bottom at noon on 12/26)

AFTER STATE JUDGE COMMENTS AND RESPONSES

Every comment from the Judge Survey and response from secondary leadership team (Charts were added to the bottom at noon on 12/26)

ANALYSIS OF DUET ACTING PRE1900-1974

Yellow Highlight are before 1900; Pink Highlights are after 1900

District Numbers:  11n (9 entries) /11i (2 entries) / 11v (2 entries) / 12n (9 entries) / 12i (4 entires) / 12v (5 entries)

COMPLETE TRUMBAUER 2022 PICTURES

All pictures from our photographer are here!

December 14, 2022 emailed 12/14/22

TECHNICAL EVENT COMMITTEE INTEREST Deadline 12/21

At the State Sponsor meeting, there were concerns brought up about reevaluating the technical categories.  If you or one of your judges are experienced in one (or more) of the technical categories and would like to help out, please click on the title link above.

SPONSOR SURVEY - DEADLINE Saturday 12/17

We have 42 responses on the survey so far, still well under 50% completion (we have 125 participating schools).  Please complete this by 12/17 so we can compile the results prior to the Secondary Leadership Meeting on Monday to discuss ALL comments as we start planning for the next year.  This is your chance to give us your thoughts and input!

PAYMENTS

If you have a balance on your ACT account, please try to take care of this as soon as possible.  Cindy is entering the payments in the system as soon as she received them.

TROPHIES AND MEDALS

If you have awards that do not belong to you or are missing awards, please let Brian Cocke know so we can get everything straightened out and get you what you need.  NOTICE GROUP MUSICAL AND GROUP ACTING EVENTS DO NOT RECEIVE MEDALS, only the top three receive a Best in Show Trophy.  If you got a Best in Show at State, your custom nameplate will be mailed out this afternoon!

December 9, 2022 emailed 12/09/22

SURVEY

Complete this survey about your experience with Trumbauer.  The leadership team will meet in a few weeks to review and discuss ALL comments as we start planning for the next year.  This is your chance to give us your thoughts and input!

FESTIVAL PICTURES & SUMMARY

The first round of festival pictures have been posted on trumbauer.info along with the festival statistics.  Click on State Festival 2022 and then Pictures or Summary to view!

STUDENT COMMENTS ARE LIVE!

Student comments were turned on at 2:23pm

T-SHIRTS

If a student mentioned to you that they forgot to get a t-shirt, they can order through this link https://www.eaglesportz.com/past-event-orders.  There are apparently only 4 prints left, so don’t advertise it!  Let me know if they tell you thye are OUT and I will remove this.

MISSING TROPHIES AND MEDALS

If we have your trophies, Brian Cocke has contacted you.  If you have received your award bag and are missing anything, let him know what you are missing and we will see what we can do to get them to you.

EXTRA TROPHIES AND MEDALS

If you have extra trophies or medals that do not belong to you, let Brian know!

SEARCHING FOR THIS TROPHY - check with your students to make sure they didn't pick up by accident
1st Place (blue)
Duet Acting Comedic 1975-Preset Intermediate

December 6, 2022 emailed 12/06/22

NEW LIVE FEED

We will begin posting all up-to-date information in this feed.  When there is something significant, we will send an email with the direct link to here to remind you to check.

2022 AWARDS

All of the 2022 awards are in this document.  It can also be found by going to Trumbauer.info and click on "State Trumbauer Festival"

WHO TO CONTACT

Starting in January, we are going to begin strongly encouraging the "Who to Contact" hierarchy more effectively this year.  If you have a question, 

• FIRST, contact your District Chair.

• If no response within 24 hours, contact the State Vice Chair - Chris Carter james.carter@hsv-k12.org 

• If no response within 24 hours, contact the State Chair - Jordan Dewitt adewitt@jefcoed.com 

• If no response within 24 hours, contact the Festival Director - Brian Cocke bcocke@altheatre.org 

• *Brian LOVES and WANTS to help and answer your questions, but it gets to be a LOT coming from 135+ sponsors. We need to utilize the chain of command to make sure he is available for the BIG things!  AAAAAAAAND our District Chairs LOVE and WANT to help you!  Please don't be offended if you receive a response that says, "Did you first contact..." 

COMMENTS FOR STUDENTS

Comment for students will open tomorrow morning around 10:00am.  They will be able to log into knack, click on "My Comments [student]" then see their ballots.

DISTRICT CHAIRS DOCUMENT

If you have served as district chair, please click on the link above and enter your name for the district and year(s) that you served.  Feel free to fill in other information you are certain of.

COMMENTS FOR SPONSORS

Sponsors may view all IE comments for their school by going to Knack, clicking on "My Comments [sponsors]" tab, and clicking on "State Comments" button.  The top table shows a summary of events and their overall scores.  The bottom table shows all of the individual ballots

December 1, 2022

SURVEY

• Complete this quick survey BEFORE coming to Festival.

• You MUST complete this survey BEFORE picking up your packet.

FOOD FLYER

• Teachers - Email hreeves@troy.edu BY FRIDAY MORNING with 1) your name 2) school name 3) Total number of tickets requested

• $20 for 2 OR $40 for 4 of the set meals listed on the flyer (NOT anything from their menu).

• Express line, they give card and it gets punched and they get meal.  After 4 punches it is done.  Students can share the punches on it.  Use it all on one meal or spread it out across weekend.

• Students will go to room 229 when they arrive and pay with cash, credit or debit card, or check

FOOD CORRECTION

• All of the food vendors on campus will take Cash AND credit

COLLEGE FAIR

• College Fair will take place in the upper lobby of the Trojan Center on Saturday from 12:00 until 4:00.  Make sure your Juniors and Seniors come by to visit

T-SHIRTS

• Trumbauer t-shirts will be on sale in the upper lobby of the Trojan Center.

WORKSHOPS

• All student workshop information is on the 

STUDIO ITEM HOLDING ROOM

• Trojan Center 119 will be open from Friday from 7:00am-12:00pm and 2:07 until end of day and All Day Saturday.  Schools participating in Studio Theatre performances may leave items in this room

AFTER ONE-ACT DRESSING ROOMS

• We will have two rooms available for students to change after their One-Act performance concludes.  These will be very near the Crosby Theater in Smith Hall and we will have those numbers to you before your performance.

NOVEMBER 30, 2022 (Emailed)

Ya’ll don’t EVEN know… but here are what updates we can relay

PRESSING THINGS - WHAT I NEED FROM YOU

• STUDENTS NOT COMING

  • If you have a student that will not be there, please tell me their names so I can drop them and remove from the judges tally sheets

• PAYMENTS

  • Log into knack and look at the State Summary Tab.

  •  If we don’t have you marked “Approved” or “Paid In Full” you need to send me a photo of your check or Signed PO

• WRISTBAND COUNT

  • On the State Summary Tab, Look at your wristband count.  Is it what you expect it to be for your chaperones and students?  If not look at rest of summary to figure out way and let me know what we need to do.

• TIME CONFLICTS

  • Please let me know if there are any time conflicts with the schedule.  I don’t mind moving them in advance and would like to try to resolve as many conflicts on paper before day of festival so there will be less on when we get started.

• JUDGE LAPTOPS

  • Remind your judges about bringing laptops AND their chargers.  Chromebooks and iPads should also work.  Bring both if they want!  Laptops must download a security certificate in advance.  This can be found on Trumbauer.info, click on Judges.  Chromebooks and Ipads will go to a special link when at Troy.

• JUDGES

  • Click on the Judges tab and scroll to the bottom table to see if you have the correct number of judges and if they have been assigned. Remember there is a $500 penalty for not providing the correct number of judges.

• MASTER SCHEDULE

  • Keep checking your times as we are making slight adjustments here and there.  Hope to cut off all adjustments by tomorrow afternoon.

  • Notice the Friday Sponsor meeting has shifted a little to 12:30-1:30. Bring all concerns and phrases you have to the FIESTA lunch!

PRESSING THINGS FOR YOU TO KNOW

• STUDENT MEAL TICKETS

  • $40 for 4 of the set meals listed on the flyer (NOT anything from their menu).

  • Express line, they give card and it gets punched and they get meal.  After 4 punches it is done.  Students can share the punches on it.  Use it all on one meal or spread it out aross weekend.

  • Sponsor should email Dean Reeves at hreeves@troy.edu by Friday Morning with 1) your name 2) school name 3) Total number of tickets requested

  • Students will go to room 229 when they arrive and pay with cash, credit or debit card, or check

• CAMPUS FOOD

  • If you do not purchase the student meal tickets, vendors WILL ONLY ACCEPTING CASH at the register!

• PARKING

  • There is a football championship game on campus - think 35,000 people

  • The game begins at 2:30 and since it is televised will last until 5:30-6:00

  • Parking on Saturday will be a nightmare.  It is HIGHLY RECOMMENDED to come to campus early on Saturday and stay the whole day and do not leave.

  • Parking may be different than initially planned.  We don’t have a solid answer on that.  Stay tuned for information and/or look for signs when you arrive campus

• AWARDS CEREMONY

  • Begin walking your students to the Trojan Arena between 4:30 and 5:00 to get seated for the awards ceremony

  • We plan to start the Individual Event Awards Ceremony around 5:30 even if One-Act Tabulation is not complete by that time.  After all IEs are announced, there will be an intermission and the Group, Studio, and One-Act Awards will follow

  • The Awards will be live streamed for those who choose not to stay

  • If you do not plan to stay, get another school to pick up your award bags for you.

• COMMUNICATION DURING FESTIVAL

  • Plan to use trumbauer.info for all information during the festival for live updates.  I will be working on streamlining it and making sure all information I have is on there.

  • Trying to get to a point to set up remind.com but things are overwhelming.  More info later.

IMPORTANT THINGS, BUT NOT PRESSING

• WORKSHOPS

  • All workshops are listed on trumbauer.info click on the state festival tab.  We are continuing to update this as the information comes in, but the basics are there now.

• DISTRICT CHAIRS

  • Don’t forget to bring any extra District medals and trophies with you to state and bring them to the judges room

• REG CARDS

  • Registration cards will be in your sponsor packet.  Return the ones for students who did not show up or are dropping their events so we can enter them in the system.

We know there’s more! I’m sure there will be another email to you tomorrow. Until then - Ask away!

November 16, 2022 (Emailed)

Tie up any loose ends you have with State Registration.  I'm leaving it open until the morning, probably about 9:00.  Let me know if you need any help.  When you are certain you are FINISHED, make sure you click the Tab that Says "SUBMIT STATE REGISTRATION."

STUDENT WRISTBANDS

Check Your "State Summary” tab and #S Student Wristbands.  This is the total number of wristbands that will be included in your packet.  There was an error in the formula that Joey Plaia pointed out and it has been corrected, so it should be calculating correctly.  Every student in your IEs and One-ACT or Studio Performance should receive a wristband and be counted in that number.

WINDOW PASSES

Print this parking pass and display it in the window of all vehicles that will be on campus to prevent a Troy parking ticket.  Make sure your chaperones and judges have this also.

~BKC & Megan

November 15, 2022 (Emailed)

Good Afternoon!

Hope everyone is doing well and excited about State Trumbauer coming up in just a couple short weeks! Lots of information and reminders below!

ALL SPONSORS CHECK IN CHAT - TONIGHT!

• Tuesday, November 15 · 8:00pm – 9:00pm

• https://meet.google.com/ryn-wshr-stv

ONE-ACT & STUDIO PARTICIPANTS CHECK IN CHAT - TONIGHT!

• Tuesday, November 15 · 9:00pm-9:30pm

REGISTRATION

• Closes tomorrow Wed 11/16 at 5:00pm

• Confirm all events going to state on State Registration Tab

• Add All Chaperones going to assist at state

• Add any “extra students” going to state

CHAPERONES

• Chaperones should be going to assist and help with students, not just observe

• We are not selling observer passes for those who just want to come watch

• Some have reported issues adding chaperones and I haven’t been able to diagnose why.  If you are having trouble adding chaperones, please send me their name and email address and I will help

• Your judges do not need to be registered as chaperones as they will be busy judging and will not be able to monitor your students

• If your bus driver wants to come into the festival, they must be registered as chaperones

• You don’t need to wait for Chaperones to complete their info before submitting registration

EXTRA STUDENTS

• Students who did not pass district and want to attend state as observers may be registered as an extra student. The fee is $10

• You may not take students who did not originally participate at District

• If a student is in your cast or crew of your one act, they do not need to be registered as an extra student.

TITLES & SHOWS OF INDIVIDUAL EVENTS

• Complete the titles for ALL Individual Events going to state.  Don’t over think these.  It is to help the judges know what they’re about to see and Remember What they watched when they discuss awards

• Example:

  • GOOD Selection Title: For Good

  • GOOD Selection Show/Author: Wicked

  • DON’T PUT: Wicked, Lyrics and music by Stephen Schwartz, and book by Winnie Holzman

CAST, CREW AND TECHNICIANS OF ONE-ACT AND STUDIO

• Make sure all students participating in your One-Act and Studio - Cast, Crew, Technician, etc. - are listed in the Students section for your registration.  That is part of how we will count for them to receive wristbands.

PROGRAMS FOR ONE-ACT AND STUDIO

• I have all Programs and Cast Lists for One-Act and Studios printed for the judge binders.  These are worksheets for the judges and basically the first impression that they will have of your performance.  They are supposed to be there to help the judges identify students and check off things such as All-Star Cast and potential for other awards.

• Please make sure your school name is NOT on your program.

• Take a look at yours and if you want to redo it, send Brian an email with the new attachment.

JUDGES

• VERY IMPORTANT: IF A JUDGE MARKED THEY ARE AVAILABLE FOR STATE BUT ARE NO LONGER AVAILABLE, CHANGE THAT IN THE SYSTEM! Otherwise they may be assigned to a category, and it will cause MAJOR problems the day of state.

• Tell your judges to click on “My Info [judges]” click on “edit my info” and make sure the boxes are checked for available for state.

• They will NOT be assigned if they do not have their availability marked correctly.

VOTING

• Don’t forget to cast your votes for Teacher of the Year and our New State Vice Chair.  Voting will close on Monday, November 28.

DISTRICT AWARDS

• If you are Missing any medals from District, please let me know how many of what kind

  • Superior - Green/Gold

  • Excellent - Yellow/Silver

  • All-Star - REB/Gold

FESTIVAL SCHEDULE

• The link goes to the festival schedule.  This is still tentative as we wait for final State Registration.

• We will have the schedule with specific event times later this week, hopefully.

• We are keeping a list of “requests” for time frames, but there is not a guarantee that I will be able to accommodate those.

TROY SPONSOR PACKET

• Everything sponsors need to know about their visit to Troy University for State Trumbauer

TROY ONE-ACT AND STUDIO GUIDE

• Everything directors of One-Act and Studios need to know about performing at Troy

VOLUNTEERS

• We will soon send out a list of things we need help with at state festival. Be on the look out!

WEBSITE

• All of the links above and other information can be easily accessed at 

• http://trumbauer.info 

As always, we are only an email away if you need us!

~BKC & Meg

November 8, 2022 (Emailed)

Sponsors, There is a LOT of information here, so please review it carefully!

FINAL NOMINATIONS 

• We have been in a whirlwind all week and forgot to send out a reminder about nominations for TOY Teacher of the Year and SVC State Vice Chair.  We want to make sure everyone has a chance to get their nominations in if they choose to, so nominations will CLOSE TONIGHT (Tue 11/8) at 9:00pm.  Log into knack and click on the “nominations” tab

• The following sponsors nominated thus far were grateful for your nominations for State Vice Chair, but have politely declined for this year for various reasons, but hope to be considered again for the future:  Sara Margaret Cates, Cody Carlton, Blair Dyson, Jason Bozeman, and Megan Phelps

VOTING

• Voting for SVC State Vice Chair and TOY will begin tonight at 9:00pm as soon as Nominations End. A table called “BALLOT SVC TOY” will appear

• Voting will close on November 28 at 10:00am.  Results will be shared at the Saturday 12/3 Lunch meeting at 12:30

SCHEDULE

• We are working as quickly as we can to get you information about the schedule, but there are a LOT of factors that we are juggling.

• Nothing is in stone and may change, but we are attempting to schedule

• • FRI & SAT all day – Studio, One-Act

  • FRI after 12:00pm – Technical IE (23-31), Group Musical and Group Acting

  • SAT starting 9:00am – Performance IE (01-22)

ONE-ACT TIME SLOT & WILDCARD DRAWING

• We will draw timeslots for the One-Act Performances via FB LIVE 3:30pm on Wed 11/9

• We will be also draw a “Wild Card” for an additional One-Act to pass to state.  These are schools that scored superior at District, but did not pass to state because of Caps.  The eligible schools that will be entered into the drawing are:  Austin, Fort Payne, Lee, Benjamin Russell, Murphy, Helena, and Grissom.

• If there is an extenuating circumstance where your show HAS to go on either Friday or Saturday, let us know immediately before the drawing so the State Chair can consider and approve or deny your request.

STUDIO TIME SLOT & ADDITIONAL CONTENDOR TO PASS TO STATE

• We will also draw timeslots for the Studio Theatre Performances on the FB LIVE 3:30pm on Wed 11/9

• Only One school scored Superior that was cut off because of caps and will pass on to state – CONGRATULATIONS to Charles Henderson High School!

• If there is an extenuating circumstance where your show HAS to go on either Friday or Saturday, let us know immediately before the drawing so the State Chair can consider and approve or deny your request.

STATE REGISTRATION

• Planning to open Wed 11/9 at 5:00 or before

• Event Registration

• • Sponsors will log into knack, click on the “State Registration” Tab, click in the “State Participation” column, check the boxand click “submit”

  • If you feel an event is missing, contact your District Chair Immediately.  The following events had caps, so a superior my not have made it to: 04i, 04n, 08i, 08n, 09n, 10i, 10n, 10v, 14i, 14n, 15n, 16i, 16n, 16v, 17i, 17n, 18i, 18n, 22i, 23n, 23v, 24n, 26n, 27n, 28n, Group Acting, Group Musical

• Chaperones

• • Chaperones are not kept up with for District Festivals.  When state registration opens, a tab will appear for sponsors to register chaperones that will attend state festival.

  • Each school should have at least one chaperone registered for every 10 students attending the state festival at $25 each, paid with state registration.  Sponsors are responsible for registering their chaperones.

  • Chaperones should be there to assist the sponsor in helping monitor and manage students. Chaperones are welcome to attend events, but Trumbauer is designed for the students' experience and parents are not allowed to go exclusively as observers.  Chaperones may be asked to leave crowded events to give students the opportunity to view them. Parents not registered as chaperones may not attend the state festival.

  • Exceptions to the number of chaperones may be approved by the state chair or festival director if there is proper justification.

• Extra Students to State

• • Student Members attending State Festival who are not participating in an IE or in a performance must pay $10 to attend the State festival.  

  • Extra students attending state must have already been registered as an ACT member for District festival for the current year.

  • Scroll to the bottom table of the “State Registration” to register extra students.

• Invoices

• • You can view your state invoice that automatically calculates all state charges by clicking on the “Invoice” tab

  • If you had a balance from District, it will appear and calculate on that tab as well.

  • MAKE SURE YOUR REGISTRATION IS CORRECT ON THE “STATE SUMMARY” BEFORE SUBMITTING AND TURNING IN PAYMENT INFORMATION TO YOUR BOOKKEEPER.

MISSING AWARDS AND MEDALS

• If you are missing any awards or medals from District Festival, contact your District Chair immediately and let the know the quantity.

JUDGES

• Jordan and I are preparing an e-mail to send to all judges in the state that marked they are available to judge State Festival to confirm they are still available and planning to attend.  You probably need to reach out to your judges sometime this week as well.

• You will have to have the correct number of judges entered in the system that 1) completed their registration and 2) marked they are available for Fri and or Sat of State before you are allowed to submit registration.

PLAYWRITING ENTRIES

• Any updated to playwriting entries must be made and re-uploaded into the registration system before the close of State Registration.  Whatever is uploaded in the system at that time is what the judges will review.

COMMENTS

• If you are in D6, your comments are now available to both you and your students.  Just log in and click on Comments, and then District Comments.

• If you are not in D6, you and your students can click on the “Comments” tab and see your scores, rating, and if they are passed to state.

AFTER DISTRICT FEEDBACK

• Please let us know any feedback concerning anything from District Festivals or Upcoming State.  We are all ears and open to suggestions. Fill out the survey below.

• https://forms.gle/KNWcHy5LhYDckntv8

Thank you,

~BKC & Meg

November 8, 2022 (Emailed by Cindy)

Congratulations on all things District Trumbauer!  Next up State!  BUT FIRST!

Please remind and help your seniors apply for the ACT Scholarship if needed.  Remember, it's three $1000 scholarships in performance (acting or musical theatre) and 1 $1000 for technical theatre.  I sent an invite to all seniors registered earlier but many bounced do to blocks on their accounts.

The deadline is Friday, that's this Friday, November 11, 2022.  It is an online audition submission. 

Details are here: https://alabamaconferenceoftheatre.com/scholarships/

The application form is here: https://forms.gle/A4LvS3B8zYXJcujU7

Thanks so much for spreading the word.  Our college/university folks look forward to looking at these each year to consider these young folks for their programs and potential additional scholarships.

Feel free to let me know if you have any questions.

November 1, 2022 (emailed forwarded from Cindy)

• ACT SCHOLARSHIP INFORMATION Deadline is 11/11/22

• KEAP AWARDS INFORMATION Deadline 12/1/22

October 27, 2022 (NOT emailed)

The Permission to Perform Form has been revised to include Public Domain Works

October 26, 2022 (emailed)

Nominations for SVC State Vice Chair and TOY Teacher of the Year are now open!

ELECTIONS ARE A TWO-STEP PROCESS

1. Nominations – active ACT members suggest other active ACT members who would be great for these honors

   1. begins now

   2. ends November 7 at 5:00pm

2. Voting – each active ACT member can cast one vote for TOY and one vote for SVC

   1. begins November 9 by 5:00pm

   2. ends November 28 at 10:00am

DIRECTIONS

• Log in https://trumbauer.knack.com/trumbauer

• Click on “Nominations” tab

• Click “Add Nomination” button

• Complete the form and click “Submit”

• This will send an email to the nominee letting them know they have been nominated, but does not tell them who nominated them.

WHEN YOU ARE NOMINATED FOR SVC

I will contact the nominees for State Vice Chair to see if they accept or decline the nomination.  If they accept the nomination, they will need to send a short video introducing themselves and telling about their experience that would help them in this role, and anything else they want us to know by November 8 at 5:00pm. This video will be attached to the ballot for voting members to view and help make their decision of who to vote for.

Let me know if you have any questions!

~BKC

October 20, 2022 (emailed to playwriting entries)

Playwriting Submissions, A sponsor asked about originality statement for playwriting, which is something I forgot/didn’t realize.  I have created a way to upload it in the system with the steps below.  Sorry about the trouble!

Complete the Originality Statement

• Click on the ORIGINALITY STATEMENT

• Click on “File” and “Make a Copy”

• Complete the information and print

• Sign and then scan into pdf format

Attach it to your Registration

• Log into knack

• Click on “District Summary”

• Scroll down to the “My Playwriting Registrations” Table

• Click in the “Originality Statement” column and attach

October 19, 2022 (NOT emailed)

I have added a "Payment Status" Section to the "District Summary" Page.  This will show you in real time if we have received your payment.

October 18, 2022 (emailed)

Sponsors, Once you have completed your registration, there is a tab at the top in knack that says "INVOICES".  When you click on it, you can click on "DISTRICT Invoice," which automatically calculates all of your festival costs.  You can pay the invoice directly from that page with a credit card by clicking the button.  If you are mailing a check, please print this page and include with your check. Invoices must be PAID IN FULL before schools are allowed to participate at the District Festival. Please contact me if you have any questions.~BKC

October 18, 2022 (emailed)

Sponsors, This is a friendly reminder that Registration closes Tomorrow at 5:00pm (Wed, Oct 19).  Below are a few things to check!

·       JUDGES

o   Make sure you have Input the correct number of Judges

o   Make sure each judge has logged in, completed their judging preferences, and marked they are available for District.  If they don’t do this, they won’t count toward your # of judges.  Instruct them to go to Trumbauer.info, click on judges and follow the instructions

·       STUDENTS

o   All students NOT participating this year are marked as “inactive.”

o   You have informed current students to go to trumbauer.info and follow the directions for completing their registration. They no longer receive an email with instructions telling them what to do.

·       IEs

o   All registration is input and the information has been triple checked to be correct.

o   Make sure you do not have more than 6 registrations in each section of each solo event, 3 registrations in each section of each duet event, 4 registrations in each section of each technical event, 3 registrations in each group event.

o   Enter all student selection titles.  This can be completed after registration if need from the District Summary tab.  The sponsor can do this OR instruct students to log in, click on their “Registration” tab, and enter the name of their piece and author/show.

·       PLAYWRITING

o   Make sure a file or link is attached.  If it is a link, make sure it is set to “anyone can view”

·       ONE-ACT / STUDIO

o   Make sure your program/cast template and performance rights are attached

·       PAYMENT

o   You have clicked on District Invoice, ensured everything is correct and have made arrangements for payment.

o   If you don’t think the payment will get to us in time before the festival, scan a copy of the signed PO or picture of the check and send it to the festival director.

·       ADDITIONAL SPONSORS

o   All additional sponsors have logged in and confirmed their membership

·       SUBMIT

o    Once everything is verified to be accurate, click the “SUBMIT DISTRICT REGISTRATION” tab and submit your entries.

Let us know if you have any questions or need help with anything!

~BKC & Meg

October 13, 2022 (not emailed)

JUDGE REQUIREMENTS: The purpose of the statement in the handbook is to encourage sponsors to bring enough judges so that we have enough to cover all of the events.  There have been sponsors in the past that just haven’t made an effort to get the designated number of judges, which is definitely not ok and that is why the $500 fee is listed as a consequence.  To my knowledge ACT has never had to charge the $500 fee because the sponsors have always come through with solutions.

I don’t think any District Chair or State Chair would ever “force” anyone to judge, especially if they have brought the correct number of judges.  If we were short judges, we would ask if anyone would be willing to step up to the plate and judge or arrange for the other judges to judge multiple categories.

With our database now keeping up and retaining judges from year to year, I personally email ALL judges in the system early September and ask them to go in and set their preferences.  Among all of the other questions, they are asked to select their availability (district, state Fri, state Sat) and what District Festival is closest to them.  After District registration closes, if there are judges that have completed their forms that are available for District but are not assigned to a specific school, I will attach them to the school of the District Chair for extra judges to use at their disposal.

With all of that said the ACT Community Festival is the same day as District, so we don’t know how that will affect the judge pool.

I hope this helps! I know the statements sound harsh, but we’re not trying to punish anyone!  Here is the exact wording from the manual:

PROVIDING JUDGES

• Each school will be required to provide and register judges for District AND both days of State Festival according to the number of individual Events entered in the competition. At State, if a school brings a judge that is only able to judge on Friday, then the school must bring another judge for Saturday.

  • 1-25 IEs = 1 judge            26-50 IEs = 2 judges                        51 + IEs = 3 judges

• If a sponsor is having difficulty locating a judge, they should contact their District Chair for recommendations.

• Sponsors must serve as their own judge if they are unable to find someone else. Sponsors may NOT adjudicate their own students.

• Sponsors must inform judges to log into the registration system with password “12345” and complete their information and judging preferences. They will not be able to be assigned as a judge unless this is completed.

• A penalty fee of $500 per judge will be enacted on a school that fails to provide the satisfactory number of judges needed for the Festival. Schools will not be allowed to participate until the fee is paid.

• Judges may adjudicate events in which that school’s performers are participating as long as they have NOT WORKED WITH and/or know the performers personally.

October 12, 2022 (not emailed)

We have started brainstorming and playing with the state schedule and have debated whether or not to share our initial thoughts.  First and foremost - Nothing is set - these are merely thoughts we are considering.  We will have to see how numbers pan out from District and then how many make it to state, so we don’t know 100% if these will even work or not.

Friday

• Schedule Thoughts

  • One-Acts & Studio starting at 9:00am, running until about 9:00pm

  • Group Acting and Group Musical starting at 1:00pm and running to 7:30pm

  • Technical Events (23-31) starting at 12:00pm and running to 8:30pm

• Rationale/Other Info

  • Troy’s classes still in session on Friday so we would not have as many room conflicts, disturb their classes, and have as much traffic on campus

  • Schools without morning Studio or One-Act, even as far as Huntsville (4 hours) Florence (4.5 hours) could feasibly leave early Friday morning to make it to Group and Technical Events in time. 

  • Schools without Technical or Group events could come in Friday night or even early Saturday morning

  • Most Judges judging Technical Events and Group Events would only have to be there Friday, or we could also use them Saturday for additional events

  • This will give the online ballot system an additional small scale run at state before the bulk of the events on Saturday

  • With the group events expanded and covid restrictions lifted, we plan to have at least 50 or more chairs set up in the group events for students to be able to watch.  The rooms are large so we will see how many we can fit without overcrowding.

Saturday

• Schedule Thoughts

  • One-Acts and Studio starting at 9:00, running until about 5:00pm

  • Acting & Musical IEs (1-22) starting at 9:00am, running no later than 3:30

  • Workshops throughout the day (possibly up to 5)

  • College Fair 1:30pm-4:30pm

• Rationale/Other Info

  • No Troy classes, so plenty of classrooms available.  Many more events running at the same time

  • One Judge meeting in morning and everyone leaves to get started

  • Gives a buffer of time for all events to finish up, tabulation, hopefully keeping awards ceremony on time

  • Plenty of other things going on to keep students occupied

Once we get numbers finalized and a schedule developed, we are going to send out a survey to get an idea of when schools plan to come in and leave and such.  If we see a lot will still come in on Friday, we may look at scheduling some workshops Friday afternoon/evening or finding other ways to keep students occupied.

In the survey, we will also ask about how many plan to attend the awards ceremony.  There could be a dilemma (holding breath with fingers crossed) where Troy’s football team may make the finals and the Coliseum will not be available…so the awards ceremony may look REALLY REALLY different if that happens.

If a schedule similar to the above happens, we will look at alternatives for the traditional Thursday night sponsor meeting and see if anything else needs to be adjusted.  There is so much up in the air at this point.

October 11, 2022 (not emailed)

Great Check in Chat tonight for those of you who were able to make it.  Just a few questions that came up:

• CHAPERONES:  We do not keep up with chaperones for District, so there is not worry about putting them into the system right now.  When STATE registration opens in November, a "Chaperone" tab will appear at the top and you can enter you chaperones at that point.  We recommend the standard of 1 chaperone per 10 students.  Try to be selective of chaperones and select ones who will actively help supervise and help tend to your students.

• PAYMENTS:  If it gets close to District Festival and we have not received your payment yet, we will ask you to send us some kind of documentation that you have submitted everything and the payment is on the way, such as a scanned copy of the PO, check, etc.  If we receive this, we will mark your account as "Approved to participate."  Mail your payment or pay online with a credit card.  DO NOT give your payment to your District Chair - Many payments in the past became lost in the chaos of District Festival Day.  If we do not receive your payment and you have not communicated with us, there is a good possibility your school will not be able to participate at District Festival.  Communication is key!

• JUDGES: Make sure you have enough judges secured for your school.  Judges must go in and set their preferences before they will be counted for your total.  Once you have connected the judges to your school in knack, tell them to  1) Go to https://trumbauer.info/ 2) click on “Judge”  3) Follow instructions under “Setting Your Availability And Preferences” YOU WILL NOT BE ABLE TO SUBMIT YOUR REGISTRATION UNTIL YOU HAVE ENTERED YOUR JUDGES AND THEY HAVE SET THEIR PREFERENCES AND THEY HAVE MARKED THEY ARE AVAILABLE FOR DISTRICT.

October 6, 2022 (emailed)

Happy Thursday, Everyone! I just wanted to drop a quick email to let you know that we have set up a new url to give you quick easy access to everything Trumbauer.  Just go to your web browser, click in the address bar, and type trumber.info – It’s that easy! 

Key Features https://trumbauer.info/

• Student & Chaperone Page

  • You can point your registered students and (later) chaperones to this site as well to confirm their membership information.

• Sponsor Page

  • To reduce the number of emails we send to you, we have a running “Sponsor Information Update” feed that we update with answers to questions and other things that sponsors have asked that might be helpful to everyone.

  • Quick link to the Knack Registration System

  • Files, Manuals, and Links – All current manuals, forms, and other helpful files

• Judge Page

  • Directions to set preferences

  • Important Dates

  • Judge guidelines and helpful information

It’s a newly reserved domain, so you may have to message your network administrator if it is blocked in your school (I have included a paragraph below my signature that you can copy and paste with your message). If there is something else that you think would be helpful on this site, let me know and I can look at adding it! You can still use this link to get there as well https://sites.google.com/altheatre.org/trumbauer

NOTES

• Registration Closes Wednesday, October 19 at 5:00pm. No changes are allowed after this time.  Double check all of your entries and click the "SUBMIT DISTRICT REGISTRATION" tab at the top when complete.

• District Trumbauer is Saturday, November 5 unless your district chair has told you otherwise. An earlier email had the incorrect date on it

• If your school has more than one sponsor, each one needs to log in and confirm their membership information

• Because so many student emails block emails from outside sources, I have turned OFF the feature that automatically sends students emails letting them know to log in.  Sponsors need to tell their students to go to the website trumbauer.info, click on Students and follow the directions their , OR send them the directions in this link STUDENT DIRECTIONS

Network Admin,

Alabama Conference of Theatre (ACT) is in the process of updating our official website site, but the process is taking longer than expected and the admin does not want to do any significant updates to the site until the new one is completed.  I reserved the domain trumbauer.info through Google Domains and created the current website via Google Sites so our theatre sponsors across the state can have access to the most updated information.  This was only setup on 10/5 and it redirects to the https://sites.google.com/altheatre.org/trumbauer site so it may be taking time for the security settings to populate, regardless, the theatre directors need access to this site.  You are welcome to email me at bcocke@altheatre.org or call at 205-515-8256 if you have any questions or concerns.

Thank You,

Dr. Brian K. Cocke, Ed.D., NBCT

   Festival Director

   The Walter Trumbauer Festival

   Alabama Conference of Theatre

September 28, 2022 (not emailed, only updated here)

• For schools that have 2 sponsors - the 2nd sponsor must also log in and confirm their membership information.

• I delete all of the students marked "inactive" every few days.

• Limit Summary.  If a school has more of registrations than allowed, they will be contacted and asked which they want to remove.  If registration has closed, they will still be charged for the over-registration.  Check them carefully before registration closes.

  • Solo Entries - 6 entries per level for each event

    • for example, a school could have 6 novice pantomime, 6 intermediate pantomime, AND 6 varsity pantomime, 6 musical novice pre1975, 6 musical novice pre1975 intermediate, and 6 musical varsity pre1975, etc.

  • Duet Entries - 3 entires per level for each event

  • Playwriting & Technical Events - 4 entries per level for each event

September 20, 2022 (not emailed, only updated here)

• This form was shared by Jeb Casey at Helena High School shared this form if you want to use it.  Make a copy of it and edit for your own use if you like! https://docs.google.com/forms/d/1dwieLPxbGHHFzoHoOp1ai6Lqt_te9nVFMIN-pCXfKSw/edit?usp=sharing

• Before submitting your district invoice to your bookkeeper, I would recommend checking all of your numbers for accuracy.  I think I have all of the formulas correct, but the company has moved to a new platform and I have caught some filters that were not working properly that I had to contact them about.  They promptly fixed the problem on their end, but there could be a possibility there are some I have not noticed.

• Great Check in Chat Tonight! Thank you for those who stopped in for a visit.  Nothing earth shattering was discussed except the concern about food for students at state festival.  We will really emphasized the importance of this and explore options with Tori on our site visit on Friday!

September 14, 2022 (not emailed, only updated here)

• District 7 Festival will be at Snead State Community College in Boaz.  District 2 Festival will remain at Corner High School.

• I have added a button in the registration system for Playwriting and have removed the attachment fields for the Technical Events to make things a little more clear.

Answers to a few questions we have had...

• If you have a Group Pantomime performance, it can be registered under Group Acting. However, be aware that these will be competing with regular group acting pieces with dialogue.

• If you have a Novice student that is paired with an Intermediate student and they are performing a duet together, Still register the novice student as novice.  When you register the duet event, click on the intermediate option and select the two students from the list.

• We've had some questions about category date changes and such.  This is a CATEGORY COMPARE CHART shows the category changes from 2019, 2021, and 2022.   At the bottom, you can compare the MAXimum number of events that can be registered.  We monitor registration numbers annually to see if adjustments need to be made to balance out the categories.

• The scene shop ceiling at Troy is 10 ft high and the door way is 8.5ft.  Although there are some 10x10s with a higher height in the wings of the main stage, we can not guarantee that you will receive one of those.   Make sure your set pieces can accommodate the scene shop height.

September 5, 2022  (emailed)

THE MOMENT YOU HAVE ALL BEEN WAITING FOR IS HERE…

….TRUMBAUER REGISTRATION IS OFFICIALLY OPEN!

TO BEGIN REGISTRATION

• https://trumbauer.knack.com/trumbauer

• Log in with your email and password 12345

• Click on the “Membership” tab to get started

REGISTRATION INSTRUCTIONS

• Sponsor Instructions

• Judge Instructions

• Student/Chaperone Instructions

REGISTRACTION VISUAL WALKTHROUGHS

The AMAZING Jane Ganey created these

• Sponsor Walkthrough

• Judge Walkthrough

OFFICIAL TRUMBAUER WEBSITE

• https://sites.google.com/altheatre.org/trumbauer/home

• You can find all updates, links, and files here.  All emails and information not emailed will be on the Sponsor Page

• Let me know if there is anything else you want to see here.

REGISTRATION WILL CLOSE OCTOBER 19

• No Ifs, Ands, or Buts! Get your registration submitted early!

SAFE LIST

• Check your junk folders for any emails from me and SafeList Them

• Add both of my email addresses to your email Contacts for best delivery

  • bcocke@altheatre.org

  • trumbauer@altheatre.org

STATE ONE-ACT INFORMATION – TROY UNIVERSITY

• Several have already been asking for this information.  We will send out again with the formal document after the Site Visit to Troy.

• LOAD-IN AREA

• Dimensions: Loading dock platform is 28” above pad level.

• Platform is straight on to stage with one door measuring 10’ wide by 8’ high.

• The dock can handle one truck.

• The deck is covered for unloading in rain.

• Dock is at stage level and is on stage right side.

• Deck Loading Door Dimensions: Width: 10’ Height: 8’

• Loading Door from Shop to Stage Dimensions: Width: 9' Height: 8'9"

• Scene Shop Ceiling Height: 10'

• Height of loading deck above ground level: 28”

• All Loading Doors are at stage level.

• Dimensions of smallest doorway leading to offstage areas: Width: 3’ Height: 7’

• Only one truck can park in docking area.

• Loading ramps are needed for gap.

• Doors are rolling doors and do not require clearance.

• Trailer can be left in the dock area after unloading.

• Crew bus can park adjacent to the theater on the north or south side.

September 2, 2022 (emailed)

It seems some of my emails are going to junk/spam folders.  Make sure to check for these and mark them 'not junk' and 'safe sender' and add BOTH of my addresses to your address book to get the best reception of emails.

• bcocke@altheatre.org

• trumbauer@altheatre.org

September 1, 2022 (emailed)

• The updates to the registration system are ready to go, BUT I do feel it important to do one final round of testing to ensure the most positive experience with it. I have a couple directors that have volunteered to assist with a final test run this weekend, therefore registration will now open:

  • MONDAY 9/5 by 12:00noon

    • At that time, you can go to https://trumbauer.knack.com/trumbauer and log in with your email address and password 12345.  I am sorry about the delay and wish everyone a good Labor Day Weekend!

August 29, 2022 (not emailed, only updated here)

TENTATIVE SCHEDULE - This is subject to change.

• THURSDAY

  • Sponsor Meeting: 7:00-8:00

  • Walk Throughs: 8:15pm - 10:15pm

• FRIDAY

  • One Act Performances:  8:00am-9:30pm

  • Studio Theatre Performances: 8:00am-9:00pm

  • Friday Judge Meeting: 12:00-1:00

  • Group Acting & Group Musical: 1:00-5:00 pm

  • Technical IEs: 1:00pm-8:00pm

  • Walk Throughs: 10:00pm-11:30pm

• SATURDAY

  • One Act Performances : 8:00-5:15

  • Student Theatre Performances: 8:00-4:15

  • Judges Meeting: 8:00am-9:00am

  • Performance IEs: 9:00am-3:00pm

  • Sponsor Meeting: 12:00pm-1:00pm

  • Awards Ceremony: 7:00pm-8:30pm

August 23, 2022 (not emailed, only updated here)

A Couple Extra Things...

• There was a typo in the post below that has been corrected now.  The date of District Trumbauer Festivals is Saturday, November 5 (unless otherwise specified by your District Chair).

• Judges will be instructed NOT to count off for things such as if a male performs a female song/monologue, or female performs a male song/monologue, however, copyright laws state that words/pronouns in a song can not be changed to reflect the opposite gender performing the song.  Whether or not the judge will notice, mention, or count off depends on the individual judge.

• Stage Management entries MUST be an actualized production that the student worked on.  It does not matter if the production occurred in the student's school or another venue such as a community theatre production.

• There was a typo in the acting categories that has been corrected in the manual:  #08 & #09 Acting categories are 1975-2004; #10 Acting Category is 2005-present

• 2022 Manual Updates This document that was sent out to all members in the spring that listed all of the proposed changes for everyone to review and express concerns to their District Chairs prior to the approval of the manual at the June Meeting.

August 22, 2022

Welcome Back Sponsors!

We are excited to get another season of Trumbauer kicked off soon with registration opening on September 1, District Festival on *November 5*, and state festival at Troy December 1-3.  We currently have full confidence that this festival will be back to normal without any specific restrictions!

WEBSITE: ACT’s website is in the process of being updated, but until then, this link will be your source for all things Trumbauer.  Make sure to bookmark it for easy access. https://sites.google.com/altheatre.org/trumbauer/home

MANUALS: Both of the manuals are on the manuals and links page of the website, but here are direct links:

Sponsor Manual: All timelines, contacts, and Trumbauer information

Events Manual: All Rules and Ballots for Trumbauer events

Knack Registration: This is where you will go when registration opens

REACHING OUT: Do you know other high school theatre sponsors that do not currently participate in Trumbauer? Reach out to them and try to get them involved.

JUDGES: ACT Fest (Community Theatre) is November 4-6, the same weekend as district festivals. Make sure you reach out and check your judges availability early as this may impact the judges you normally choose to use.