Guidelines

General Guidelines for President's Scholars

These guidelines only apply to President's Scholars in tertiary education (College, Graduate School, and the College of Law). President's Scholars in basic education (Grade School, Junior High School, and Senior High School) abide by the academic requirements of the unit.

Coverage of the Grants

Generally, the grant covers tuition and miscellaneous fees only, excluding internal fees, for any given semester. The grant award also specifies if the financial assistance is for a percentage of tuition and/ or miscellaneous fees for a specific program, for a particular duration of the School Year only, or a full grant until graduation.

Terms and Conditions for a Renewal of a Full Grant

1. Continuing financial need

2. Satisfactory academic performance, i.e., QPI within standards, no failing grade;

3. A satisfactory manifestation of the scholar's willingness to serve

4. No infraction of school policies and scholarship policies/guidelines

5. Availability of funds

Academic Requirements

The scholar must remain in and finish the program for which he /she was initially awarded the scholarship grant. Dropping subjects/courses after the first week of classes is not allowed.

Generally, the scholar must incur no failing grade and must maintain an annual Quotient Point Index (QPI) of 2.50 (C+) for an undergraduate degree or an annual QPI of 2.0 (B) for a graduate degree, regardless of the program, with no grade lower than 1.0 (D) for an undergraduate degree, or with no grade lower than 2.5 for a graduate degree. For academic programs requiring a higher QPI, the student must follow the program's requirements. The grant is automatically terminated if the scholar fails to meet the requirements. However, if the scholar is given a chance after an appeal yet fails to make the required QPI and/or grade and other requirements, the grant is automatically terminated.

Non-Academic Requirements

As part of the University's mission, scholars are expected to actively participate in activities sanctioned by the school. They must attend all formation sessions, training, and seminars for scholars called by the Office of the President.

All college students awarded scholarships by the President of the Ateneo de Davao University are expected to render service to the school for at least three (3) hours per week or to render service based on special assignments given by the University President (volunteer work in a specific project or program in the University). Services may include office work, statistical jobs, assistance, volunteer work during executive meetings by the President's Office, ushering during important events, or such tasks as specified by the President's Office, as long as the service will not interfere with the scholars' studies and student functions.

Offices where President's Scholars may render service: iCommP Office, University Archives, CCFC and Martin Hall Office, Ecoteneo Office, Physical Plant Office, UITO, EVP Office, Purchasing Office.

For scholars who are affiliated with institutions (like NGOs, dioceses, religious congregations, SATMI, etc.), the scholar must have a service counterpart MOA with the sending institution stipulating return of service. The return service follows the standard policy: one year of study under scholarship is equivalent to two years of service in the sending institution. 

Ateneans Helping Ateneans

Scholars who graduate from the Ateneo de Davao University are expected to help contribute to the A1 Scholarship Fund of the University. This is to assure the continuity and growth of the scholarship grant, as a result of this opening more slots and expanding possibilities of providing quality education to other financially disadvantaged students. Contributions may start on the 6th month after graduation. All donations and contributions must be remitted to the Scholarship Program through the Finance Office of the University or the Philippine Jesuit Foundation (www.philjesuit.net) if the donor is in the United States.

IMPLEMENTING POLICIES

Grades

1. Every semester, the scholar should maintain a QPI of 2.50 (C+) for an undergraduate degree, or a QPI of 2.0 (B) for a graduate degree, with no grade lower than 1.00 (D) for an undergraduate degree, or with no grade lower than 2.5 (C+) for a graduate degree. If the academic program requires a QPI higher than 2.50 (C+) for an undergraduate degree or 2.0 (B) for a graduate degree, the scholar shall maintain the required QPI specified by the program.

2. The scholar must not incur a grade of INC (Incomplete), FD (Failure Debarred), or F (Failure) in any course or subject.

Other Scholarship Grants

3. The scholar shall not enjoy any other sponsored or pre-need scholarship grant simultaneous with the President's Scholarship unless approved and sanctioned by the Office of the President. Accepting other scholarships without prior approval automatically terminates the President's Scholarship grant.

4. Receiving a scholarship from the University does not preclude receiving government financial assistance. However, scholarship assistance from the government must be considered as another resource in determining the eligibility for financial aid from the University and its benefactors. If a student had an initial need of Php 35,000 and received a Php 15,000 scholarship from CHED, the scholarship amount from the government would be subtracted from the initial need of Php 35,000, and the difference of Php 20,000 would be considered the student's remaining need.

5. Grants from the University and its benefactors are not reimbursable to the scholar in case of overpayment due to financial assistance from the government and other sources. The grants given by the University are specifically intended to cover the tuition and other fees of the scholar. They so cannot be used for other purposes by the scholar.

Grant Duration

4. The scholarship shall be for the duration as specified in the award (one semester only or one school year only) or for the whole of the degree program (three to four school years) unless terminated due to the failure of the scholar to comply with the terms and conditions.

Service and Formation Requirements

5. As a scholar formed to be a man or woman for others, the scholar renders community service in the University through the Office of the President as the counterpart for the grant. Service will be at least three (3) hours per week within the semester.

6. Service may take the form of office staff assistance, volunteer work, office work, statistical jobs, staff assistance during executive meetings organized by the Office of the President, ushering during important events, or such tasks as specified by the Office of the President, as long as the service will not interfere with the scholar's studies and student functions.

Other presidents' scholars employed by partner institutions, non-government organizations, university offices, institutes, and centers must render two years of service at the institution, employing the scholar for every year of study at the university.

7. As a man or woman for others, the scholar leads a simple lifestyle, exercises social awareness, cultivates a deep sense of social justice and willingness to engage in cultural dialogue, and embodies spiritual maturity. They must be an example of a true Atenean.

8. The scholar must not violate any provision of the rules and regulations of the University.

9. The scholar visits or sees the appointed counselors at the Wellness Center twice a semester, preferably at the beginning and once at the end.

10. A General Assembly of scholars may be conducted at the start of every semester by the Office of the President, the School Dean, and/or the Department Chair. Scholars are enjoined to attend this assembly.

11. The scholar must attend all meetings the Office of the President and their Department Chairs organize.

Course Load

12. The scholar shall enroll in the semester following the scholarship award and carry the full load prescribed by the curricular program of study for each semester (see your curriculum program).

13. The scholar may carry an overload of one course (three units) with the approval of the Department Chair and/or Dean. An updated final registration form must be sent to the Office of the President through presidentialscholar@addu.edu.ph for proper documentation and grant adjustments by the third week after the start of the semester.

14. No deferment of enrollment shall be allowed except for valid reasons, such as:

• Poor health of the scholar as certified by the school physician and/or psychiatrist;

• Grave personal problems may affect the scholar’s studies for the semester. In this case, the Office of the President must be informed before filing a Leave of Absence (LOA). The scholar must formally write to the University President.

15. The scholar shall be required to enroll and finish the NSTP/ CWTS and PE subjects within the period prescribed by the academic program.

Shifting of Course Program/ Track

16. No scholar shall be allowed to shift to another program or to take a double major except for meritorious reasons and ONLY upon the approval of the University President.

17. In no case shall the scholar be allowed to shift to another program more than once, and in no case shall it be beyond the first semester of his third year in the University.

18. Shifting must be within the priority or mission courses identified by the University President.

19. Shifting to another program should not incur additional costs; otherwise, the scholar shall shoulder the corresponding fees.

20. The scholar who wants to shift to another program, or withdraw from school, must submit a written request to the University President for proper action and documentation.

Dropping of Courses and Supervision

21. The scholar must not drop any course except for valid reasons, which are:

• Scheduling conflict

• Closure or dissolution of the course or subject

After an approved dropping of course, an updated final registration form must be sent to the Office of the President through presidentialscholar@addu.edu.ph for proper documentation and grant adjustments by the third week after the start of the semester.

22. Dropping a course without approval is a valid ground for termination of the scholarship grant. The scholar should ask for the approval of the Department Chair and/or the Office of the President in writing before initiating the application for dropping a course.

23. The scholar shall be under the supervision of the Office of the President in matters of scholarships. The scholar shall be supervised by the Department Chair and/or the School Dean in matters of the program of studies, comprehensive exams, research, field works, thesis, dissertation.

Accountability

24. The scholars shall reimburse the total amount received with the scholarship grant if they willfully abandon their scholarship, leading to termination.

Renewal for a Full Grant (Three to Four School Years)

25. At the end of each semester or term, the scholar shall comply with all the requirements and follow the procedure for grant renewal.

26. The semestral or term renewal of the grant is conducted in January. The deadline for renewal submission is on the last Friday of January (See Procedures).

27. The annual review of scholars is conducted every summer (June and July). The deadline for the submission of documents for review is the last Friday of July (See Procedures).

28. The Grant/Scholarship Certification is accomplished every semester. The scholar will submit this certification online to the Finance Office as proof of financial aid during the registration/enrollment. Failure to accomplish and submit the certification two weeks after the start of classes results in the forfeiture of the grant.

29. Appeals. The Office of the President will review appeals on a case-by-case basis. All appeals must be through the online form in the Procedures section of this site.