Getting Started
Welcome to the i-Buy NYU Resource Portal! Before you begin using the i-Buy NYU system, please carefully review the i-Buy NYU Introductory Guide followed by the brief Sneak Peek Video. You should also reach out to your Fiscal Officer with any questions about purchasing/procurement policies specific to your school/unit.
i-BUY NYU 101:
i-Buy NYU Introductory Guide: A high-level overview of all things i-Buy NYU.
Sneak Peek Video: This quick video provides a sneak peek into the i-Buy NYU system and demonstrates how to shop, place orders, approve requisitions and receive goods/services.
Roles in i-Buy NYU: Transactions in i-Buy NYU are centered around 4 key roles. New Requestor/Advanced Requestor role requests must be sent by the Fiscal Officer (or their official designee) to askfinancelink@nyu.edu.
HELPFUL REFERENCE DOCUMENTS:
i-Buy NYU Buying and Paying Guide: Crosswalk illustrating how various payment types are handled in i-Buy NYU.
NYU Commodity Code-to-Account Code Mapping: This crosswalk links NYU Account Codes (as part of Chartfields) to i-Buy NYU Commodity Codes.
Change Order Matrix: This guide illustrates the criteria for when you should request a change order vs. initiate a new order.
Requestor Look-up Tool: Not sure who your Requestor or Advanced Requestor is? This tool provides a list of all Requestors and Advanced Requestors by school/unit.
Decision Guide: P-Card vs. i-Buy NYU Payment Request Form: This guide elaborates as to why the P-Card is the best route to follow for small dollar purchases.
Payment Terms: This helpful guide provides the University's payment terms for payments to suppliers and employee reimbursements.
Bid Waiver Guidelines: The Bid Waiver Form Guidelines assist in clarifying for the University when and how the Bid Waiver Form should be used.
ADDITIONAL TRAINING MATERIALS:
Now that you've grasped the basics, review the detailed Tip Sheets and Videos on our Training page. Questions? Started by contacting your Fiscal Officer -- if they can't help you, reach out to the AskFinanceLink team (x81111 or askfinancelink@nyu.edu).