Office Equipment Leasing
Best Leases For Your Next Copier or Laser Printers
For businesses with high printing and copying demand and large workgroups, a laser printer (or digital copier) makes sense. These devices come in a range of models. High-end model laser printers/copiers tend to be big in every way: They often take up significant floor space, support a range of paper sizes, deal with high print volumes – and often have a big price tag to match. Machines may range from the low thousands to more than $10,000.
For an individual or a business, that can be a large bite of budget to break off. And the initial investment doesn't include the ongoing costs of a laser printer, such as toner replacements and paper, nor the inevitable maintenance and repairs..
The high price points and ongoing maintenance requirements lead many small businesses to consider leasing their laser printer. In the world of printing technology, leasing is commonly referred to as "managed print services," which includes many products and services beyond the printer itself.
Introducing managed print services
You can lease a printer/copier in the conventional sense, but throughout the last decade, the idea of leasing has morphed into what industry experts refer to as managed print services. Managed print services go beyond simply leasing to take a holistic view of your printer needs. Often, this means the leasing cost is bundled with costs for maintenance and paper and toner so that businesses get an all-in-one package for their lease.
Big data and IoT have taken managed print services even further. Data can track your print usage down to the department level. Depending on the manufacturer or supplier, managed print services might include supplies, preventative maintenance, onsite support, billing and usage tracking, and more. For organizations with limited IT bandwidth, a managed services lease offers a path to streamlined management (and it's just less hassle).
Types of business equipment leases
There are two primary types of business equipment leases: operating leases and capital leases.
Operating leases: Most businesses choose operating leases, also called fair market value leases, because they offer lower monthly payments than capital leases. When a business gets an operating lease for a copier or printer, it's essentially renting the equipment, so the asset never gets added to the lessee's balance sheet. When the lease ends, the lessee has the option to buy the copier, but the buyout cost will be calculated by the lessor based on agreement terms, depreciation, wear and tear, new technology, and market demand. In general, operating leases make the most sense for businesses that don't want the hassle of owning a copier or printer, preferring to continually lease recent models instead.
Copier (Office Equipment) Leases: Sometimes called $1 buyout leases, capital leases are the less common choice for businesses. When a business gets a capital lease for a piece of equipment, it's more like a loan on the money than a rental on the equipment, so the interest and principal being paid is going toward the cost of the copier, and the copier goes on the lessee's balance sheet. The monthly rate for a capital lease is higher, because 100 percent of the cost of the equipment is being financed. However, a capital lease does offer an advantage for lessees who plan on eventually buying, because the buyout cost is stipulated in the contract at the point of signing. In general, capital leases make the most sense for businesses that want to purchase and own a printer or copier without making the entire purchase upfront.
Schedule your office equipment consultation
Copier & Laser Printer Leasing MN