PT Conf. Sign Ups w/ Google Meet

The following directions will show you how to prepare a sign-up sheet for parents so that they can meet with you online.

(The video has the wrong date. Conferences are October 8th!) Click here to watch the video walk-through of this process.

1. Click this link to make a copy of the sign-up sheet.

2. Name the sheet [your name] Parent Teacher Conferences for October 8, 2020

3. Change the sharing setting so that anyone with the link can edit.

4. Copy the URL of this document into this spreadsheet for the front office to access.

5. Create a calendar appointment for conference night.

   1. Name it [your name] conference meetings

   2. Set it for October 8th, 4-8pm

   3. Click the blue button on the appointment to "Add Google Meet video conferencing".

   4. Copy the meet URL (it will begin with meet.google.com/ )

   5. "Save" the appointment

6. Go to your copy of the sign up sheet, and paste the URL for your conference into the cell in the upper right, overwriting the placeholder for it.

7. While you are there, be sure to change the place above that is asking for your name.

For the night of conferences:

1. Go to your Google calendar, and click on the conference event.

2. Click the "Join with Google Meet" button

3. Click "Join now" (you may have to give permission for your device to use your mic and camera)

4. Once in the meeting, click the "show everyone" button. (Looks like a person in the upper right corner)

5. Click the slide switch labeled "Host controls"

6. Click "View all host settings"

7. Turn off "Quick Access". (the switch will slide to the left and turn grey) This prevents anyone from entering the meeting until you give permission.

8. Close the host controls.

9. Make sure you device's sound isn't muted.

10. You are all set for your first conference.

11. If you are not sure of this, practice with a friend so you can see what it is like.