Calendar

Google Calendar - Sharing Calendars, Privacy & Appointment Slots

Activity 3: Demo and Do - Sharing Calendars, Privacy

• 1 professional calendar ONLY - No classroom calendars

• Change individual events to trump calendar settings

Share calendars with individuals, groups and more

• How to create and share a calendar

• How to invite people to view a calendar

• How to share and edit someone "My calendars"

• How to add and edit "Other calendars"

• Quick Review: Giving others access to change your calendar

  • For those outside your school Apps domain (such as parents, individuals from other schools), you will need to provide a calendar URL - HTML or iCal

  • You can share your calendar with everyone at your domain

  • Share with specific people, department, or division

  • Permission settings (See only free/busy, See all event details, Make changes to events, Make changes AND manage sharing)

• Availability and Privacy Settings

  • How to show yourself as available or busy

  • How to set an event as Default. "Free/busy" is Blake's default calendar setting.

  • How to set an event as Public

  • How to set an event as Private

Activity 3:

• Please share your calendar with workshopweek@blakeschool.org to “See all event details.”

• Add two of your department’s colleagues calendar

• Unsubscribe or hide from calendars - The calendars you just added.

• Set a private event - Haircut

• Set a public event - Field Trip

• Using the layering feature of Google Calendar to view your calendar and a colleague’s calendar - Toggle your calendars on and off.

Google Calendar - Calendar Settings, Subscribing to Other Calendars, and Publishing your Calendar.

Activity 4: Demo and Do - Calendar Settings, Subscribing to Other Calendars, and Publishing your Calendar.

• Create and view calendars (do not create new calendars)

• Subscribing to other Calendars -

  • Click on this link and then add the calendar by clicking on the Google+Calendar icon in the bottom right

  • https://www.google.com/calendar/embed?src=ae69lftatt2vs9k1a2b32s7o0ik92ag4%40import.calendar.google.com&ctz=America/Chicago

• Browse interesting calendars

• Add and view school's calendar

  • Add a calendar by a URL

  • Blake's Google Calendar Step-by-Step Help Guide

  • Subscribe to Blake Calendars by URL

  • Subscribe to the "School-wide" calendar by URL: http://www.blakeschool.org/data/ical/Schoolwide_Calendar.ics

Activity 4:

• Subscribe to the "No School" calendar by URL: http://www.blakeschool.org/data/ical/No_School.ics

• Subscribe to a Divisional or Departmental Calendar by URL of your choice

Google Calendar - Publishing your Calendar, Tasks and Labs

Activity 5: Demo and Do - Tasks & Labs

• Calendar Labs

• Hide morning and night

• Adding a document to a calendar event

  • If you share a calendar that has attached documents, you must give those people permission to view/edit your shared documents. Sharing the calendar does NOT automatically give them permission to view/edit the attached documents.

  • Screencast on how to add documents to a calendar event

• Create a task

• Showing your task calendar - toggle calendar on and off.

• Switch between Task Calendar and Task Gmail

• Adding a Chrome webrowser task app from the Chrome webstore

Activity 5:

• Invite three colleagues in the room to a meeting and attach a Google Doc

• Create a task - check off