Calendar Assessment

Watch the Overview: How to take the Calendar Self-Assessment.

Login to my Blake Google Calendar

The Calendar Self-Assessment typically requires 15-30 minutes to finish depending on your proficiency. It will require you work in your Google Calendar @ Blake in order to complete five hands-on activities.

You may re-take the assessment as many times as you would like in order to get a score of 80% or above. We encourage you to use the online resources (videos and step-by-step directions) to get a good score.

To start, please watch the 90 second overview on how to take the self-assessment and how to take advantage of the online resources to answer any questions that stump you.

Resources:

• Take an Interactive Tour of Google Calendar

SECTION 1: Understanding Google Calendar

• I know how to toggle between calendar views (Day Week, Month, 4 Days, Agenda)

• I know how to set my custom view

• I know how to refresh my web browser (in order to solve 95% of Google related problems)

• I can browse interesting calendars and subscribe to published calendars, such as “US Holidays,” or the “Minnesota Twins.”

SECTION 2: Scheduling and Editing Events

• I can add an event

  • 3 minute video tutorial

• I can edit the details of my events, such as time, location, and description

• I can utilize the “quick add” feature to efficiently schedule an appointment

• I know how to create a repeating event

• I can edit the settings of my repeating events

• I can create an all day event

• I can create an all day event spanning multiple days

• I can create reminders for my events, including emails and pop-ups

• I know that I should NOT use the event colors for a specific event

• I can delete events

• I know how to show myself as “Available” or “Busy” for an event

• I can set an event as either “Public” or “Private” and I understand the permissions associated with those settings.

SECTION 3: Inviting Guests to an Event

• I can invite a guest or colleague to my event.

• I know how to send my guests an emails and/or notifications.

• I know how to use the “Suggested Times” feature.

• I know how to view a guest’s availability through the “Find a Time” tool.

• I can change the privileges of my event to allow or disallow guests to make changes.

SECTION 4: Reply to an event

• I can RSVP to an event from my email (Gmail @Blake) inbox.

• I can respond to event invitations directly from my Google Calendar.

• I know how to edit my RSVP and add notes to an event I have been invited to.

• I can recognize the permissions I have been granted by the host of an event.

• I can reschedule an event and notify my guests through email.

SECTION 5: Search, Print, and Labs Be Ready and on Time

• I know how to search for specific events in Calendar.

• I can print my calendar.

• I know how to enable one or more Google Labs in Calendar.

• I know how to change my “Settings” in Google Calendar.

SECTION 6: Viewing Other Calendars

• I am able to view the calendars of my coworkers and friends.

• I can successfully subscribe to a divisional calendar to either a) Upper School Faculty Calendar (US Calendar); b) Middle School Faculty Calendar (MS Calendar); c) Highcroft LS Faculty Calendar (HC Calendar); or d) Blake Campus LS Faculty Calendar (BC Calendar).

• I know how to turn calendars “on and off” for easy viewing (layering).

SECTION 7: Sharing Calendars

• I understand that all Blake calendars are set to free/busy by default.

• I understand that I need to leave my Blake calendar as set to free/busy to ensure colleagues can “Find a Time” or use the “Suggested Time” features of Google Calendar.

• I know how to use my permission settings to control who has access to my calendar.

• I can share my calendar with a specific individual such as my supervisor with “See all event details.”

• I am able to invite others to view my calendars.

• I can share and edit calendars in the “My Calendars” section.

• I can successfully add or hide “Other calendars,” such as those I have subscribed to like a divisional calendar.

SECTION 8: Help and other resources

• I know how to access and search the Google Calendar help resources to help me figure out answer to my question.

• I know how to access and search the “Quick Answer” resources in Support @Blake.

• I know that I can ask a colleague for help when I get stuck.

• I know how to submit a request or case to Support @Blake when my colleagues, Google’s help resources or “Quick Answers” at Blake comes up dry.

• I know that this is JUST a calendar. It is designed to help me and my colleagues increase communication, collaboration, and lower the stress of finding time.

• I understand to login to my Google Calendar that I use my “network password,” the same password that I use to login into my computer at school, internet, and the file server.

  • Watch a 90 sec. overview on Single Sign On with Google Apps using your Network Password

I have signed out of Google Apps (Gmail, Calendar, Groups, and Docs).