Sectretary's Expectations

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Kronos

The Kronos system allows all employees to view their available illness, personal, etc. balances in real-time.  To access the program, visit the District Web Portal, look for the "Kronos" link, and use your district login and password.

If you are a non-exempt employee (aide, clerk, etc.) or work a secondary/hourly paid position (EDP worker, tutoring program, ticket taker, scorekeeper, etc.), you will use your fingerprint to clock in/out on the time kiosk located in the office mail room or in the employee break area in the cafeteria.  In addition to using the Kronos system to review your leave balances, you will also use it to review your work hours weekly and enter "change requests" when corrections are needed.  Be vigilant.. errors on your timecard WILL result in errors on your paycheck!

SmartFind

If you will be off campus for any reason during regular work hours, you must enter that time into the SmartFind system.  Please see "Leave Requests" (below) for information on how to begin the process.  To access the SmartFind program, visit the District Web Portal, look for the "SmartFind Express" link, and use your GCS employee ID # and personally created password to access the system.  

Clickable link to SmartFind Registration Instructions

All field trips must be approved by Mrs. Dodds PRIOR to collecting any money or communicating with parents.  If money is being collected, have all applicable field trip forms to Mr. Morley at least 3 weeks prior to the date you would like to begin collecting money.  If no money is being collected, have all applicable field trip forms to Mr. Morley at least 2 weeks prior to the date of the trip. 

Required Field Trip Documentation: 

• Guidelines for Planning a Field Trip (Sign annually, review prior to each trip you plan)

• Field Trip Calculation Worksheet

• Field Trip Request Form (please print it out)

• District Transportation Request Form, if using GCS buses

• Lunchroom Field Trip Form

• Google Maps mileage print out for all field trip stops, if using GCS buses

• Completed PO's for any field trip expenses (district/charter transportation, substitutes, tickets, food, lodging, etc.) - quotes must be attached for all expenses except GCS bus and substitute costs.  PO's are available in the file organizer inside Miss Shirley's office. 

• Leave request form for any staff members who will chaperone the field trip

• Copy of any communication being sent home to parents

• GCS Request for Overnight Field Trip, if trip exceeds 14 hours

• Please be prepared to provide a copy of your detailed field trip lesson plans and instructional plans for non-participating students, should Mrs. Dodds ask to review them. 

Helpful Field Trip Links: 

• Take advantage of this handy field trip checklist to ensure you have thought of everything! 

• Level 2 Volunteer Policy and Link to Apply

• Field Trip Permission Form (English)

• Field Trip Permission Form (Spanish)

• Non-School-Sponsored Trip Waiver

The accuracy of your receipts is of utmost importance!  Prior to receipting money, please carefully review the Receipt Book Tutorial & Guidelines presentation and see Mr. Morley with any questions. 

When a student brings money, please check out your receipt book from Mr. Morley's office. They are located on the counter, sorted alphabetically by grade level. There will be a check out sheet posted on the cabinet. Please check your name. When returning your receipt bag, please place them in the basket on the left side of his office door as you enter. Please check in your receipt bag on the sheet posted. 

Receipt books and money are due to Mr. Morley by 10:00 a.m. daily!  NO money may be held overnight.

If you make a mistake, write VOID on the receipt, staple the white copy to the yellow copy, and leave both in your book.  Do not mark over, white out, change bad data, or write directly on the yellow copy.  It is always best to start over!

Please see Mr. Morley if you will be receipting numerous individuals for $5 or less per person.  A single receipt for "Various Individuals" and the total dollar amount may be appropriate.  A $5 or less form will be required to document the breakdown of individuals.  

If a parent/student requests a refund, they must provide the white copy of their receipt and documentation as to the reason for the refund request. 

Generally refunds aren't given unless requested by parents. The original white receipt is required to request a refund. Please consult with Mr. Morley if a refund needs to be considered. Download the request for refund form

Fundraising

At times, fundraising projects are necessary to support extracurricular and other school-sponsored activities.  Acceptable fundraising practices should be those which promote and encourage recreation, entertainment, and social involvement of parents, students, and faculty. Some examples are: theater performances, catalog fundraisers, food sales, car washes, concerts, pageants, student pictures, talent shows, etc. 

Fund raisers must be approved by Mrs. Dodds  PRIOR to selling any items or collecting any funds. The Fund Raiser Request Form must be completed and delivered to Mr. Morley at least 2 weeks prior to the fundraiser kickoff.  If approved by Mrs. Dodds, Mr. Morley will email you, and you can proceed with planning your fundraising logistics.  When a fundraiser is complete, the 2nd page of the above document, the Summary Form, must be completed and delivered to Mr. Morley.  

Crowdfunding

The School District of Greenville County recognizes that opportunities exist for obtaining additional funding in addition to the resources provided by the District and that this funding can be used to enhance learning and to supplement resources available to students. One of these fundraising opportunities is through the use of crowdfunding. For purposes of this administrative rule, crowdfunding is the practice of funding a project or venture by raising money from a large number of donors, typically through the use of online websites. 

Any fundraising conducted through crowdfunding, including, but not limited to Donors Choose or Go Fund Me websites, must follow District procedures established in this administrative rule and any additional parameters set by individual schools that are consistent with this administrative rule.  Please begin by completing the Crowdfunding Request Form and delivering it to Mr. Morley.