Course & Class Fees

Course fees are charged based on a student’s enrollment in a course or section. The structure of the Tuition and Fee Management System is setup to facilitate creating a fee and then associating courses with that fee instead of vice-versa. For example, you can set up one “art studio” fee for a certain amount and chartstring, and then list all of the courses and classes that should be charged that identical fee. It is important, however, that you only associate courses and classes with the fee based on purpose, not just amount. For example, if one course is charged $75 for materials and another is charged $75 for transportation, there should be two separate fees setup—one fee for each purpose.

Create a new course or class fee

Refer to the TFMS User Guide "Course and Class Fees: Create a New Fee" for instructions on setting up a brand new course/class fee.

Add or remove a course or class on a fee

You can modify the list of courses and classes associated with a course/class fee regardless of the status. However, there are some restrictions in regard to timing. 

• Once a term has started, that Term box will not be checked by default. You can check the box but will receive a warning message.

• Once the verification deadline has passed for a term, you cannot select that Term. Refer to the Fee Verification Process document on the University Finance website for information and the list of deadline dates.

• After the academic year has started, you cannot delete a course/class from the list. But, you can stop it from being charged by unchecking the terms.

For instructions on how to add or remove a course or class on a fee, refer to the TFMS User Guide "Course/Class Fees: Add a Course or Class to a Fee." 

Modify a course or class fee before OBF approval

The status of a fee affects the updates that you are able to make. If you are a fee preparer, you can update any field if the status is “In development.” RRC managers can update any field if the status is “In development” or “Ready for RRC”. If a fee has routed beyond your role but has not yet been fully approved, you can contact the appropriate person to request the fee be routed back to you.

For instructions on how to update an existing course or class fee before OBF approval, refer to the TFMS User Guide “Course/Class Fees: Update a Fee.” 

Request a course or class fee change after OBF approval

If the only change is to the list of courses and classes associated with the fee, refer to the “Add or remove a course or class on a fee” section above. If you need to request an update to the chartstring, fee amount, or other field on the fee after it has been approved, use the change request form on the fee.

For instructions on how to create and use the change request form, refer to the TFMS User Guide Change Request Form.

The change request will need to route through the same workflow as a new fee (RRC Manager, Office of Budget and Finance, Final or Off-Cycle Approver, and SF-IT) for approval. 

Archive a Course/Class Fee

If a fee was entered in error or was copied from a previous fiscal year and is no longer valid, it can be archived. Fees cannot be deleted, but archiving them prevents them from rolling over to the next fiscal year and archived fees are not shown in search results unless specifically indicated.

You can only update a fee if the status is one that matches your role. If the fee has been moved to one of the other roles, use the Comments field to communicate that you want the fee removed.

Assistance

If you have a question about or need assistance using the TFMS, please contact SFHelp@umn.edu. If you have fee policy or deadline related questions, contact Emily Larson in the Office of Budget and Finance.