Data Protection & GDPR (Privacy Notice)
ZICO (Zimbabwean Community in Oxfordshire CIC) is committed to protecting your personal information and handling it responsibly, fairly, and securely. When you register your interest or become a member, we may collect personal details such as your name, email address, phone number, location, and any other information you choose to provide.
Why we collect your information
We only collect and use your information to:
manage membership enquiries and registrations
communicate with you about ZICO updates, events, and opportunities
provide relevant community support and signposting
improve our services and engagement with members
meet legal, regulatory, or safeguarding requirements (where applicable)
Our lawful basis for using your data
Under the UK General Data Protection Regulation (UK GDPR), we rely on one or more of the following lawful bases:
Consent - where you have agreed to receive updates from us
Legitimate interests - to manage and develop our community services fairly and effectively
Legal obligation - where we must keep records for legal or regulatory purposes
How we store and protect your data
Your information is stored securely and access is limited to authorised ZICO representatives only. We take appropriate steps to protect your data from loss, misuse, or unauthorised access.
Sharing your information
We do not sell your data and we will not share it with third parties for marketing purposes.
We may only share information where necessary, for example:
if required by law
if safeguarding concerns arise
if we use trusted service providers (such as Google Forms/Google Sites) to manage membership communications
How long we keep your data
We will keep your information only for as long as necessary to support membership engagement or meet legal requirements. You can request deletion at any time.
Your rights under GDPR
You have the right to:
access the personal data we hold about you
request corrections to inaccurate data
request deletion of your data
withdraw consent at any time
object to or restrict how we use your data
raise a concern with the UK Information Commissioner’s Office (ICO)
Contact us
If you would like to update, access, or delete your details, please contact us via the ZICO Membership Hub or email the ZICO team. By submitting your information through this Hub, you confirm that you understand and agree to this Data Protection and GDPR notice.