Inclusion

The conference has a zero tolerance policy to discrimination and will not allow any forms of racism, sexism, homophobia, transphobia, islamophobia, anti-semitism, ableism, or classism.

Name badges will feature attendees preferred pronouns if they wish. We kindly ask everyone to use people’s preferred pronouns to avoid misgendering colleagues.

Gender neutral toilets are available at the venue.

Attendees will have the opportunity to state if they wish to be removed from any photographs or videos taken during the event, for which they will be given a coloured lanyard to state their preference.

Accessibility

The conference strives to be an accessible event providing the following features:

• A hybrid modality for those who prefer to attend online

• Big signs with the conference timetable and maps of the venue will be displayed across the building

• Each poster will be displayed accompanied by a QR code that links to its audio description when scanned

• Conference stewards will be around during the event to signpost participants

• Conference programmes can be printed in larger formats for reading accessibility if requested

• Conference rooms have an integrated hearing loop system

• Step-free access and wheelchair accessible premises

• Free disabled parking for Blue Badge holders

• Disabled toilets

• Live enclosed captions during oral presentations and panels

• Silent room to decompress and rest from the buzz if needed

• Breastfeeding room

• Prayer room

Attendees can request further accessibility support on their registration form (including dietary requirements), which our team will do their best to accommodate.

Sustainability

To minimise the environmental impact derived from this event, we are adopting sustainable practices throughout its planning and execution:

The conference programme will be available online and displayed at the venue. Attendees will have the option to request a printed programme during registration which will be provided alongside their name badge on the day of the event.

We encourage participants and attendees to join our Bring Your Own Mug/Bottle initiative. Some reusable  cups will be available, no disposable cups will be provided.

The conference menu will be vegetarian, which reduces the carbon footprint by 2.5 times compared to a menu that includes meat produce. Note that dietary requirements can be requested through the conference registration form.

For questions, complaints or suggestions, please reach out to access-quali-con@york.ac.uk.