Electronic ongoing achievement record in practice (E-OAR)

Before the period of assessed practice

• You should actively consider the summative outcomes (and recommended hours) for each of the practice modules and tentatively identify learning opportunities through which each outcome could be achieved, including the areas you wish to visit.

• You must arrange a meeting with your Academic Assessor, to discuss your goals for this placement, if necessary, they will provide clarification and guidance.

• You must review your practice hours with your Academic Assessor and make a formal plan to retrieve any accumulated deficit.

• You and your Academic Assessor will also discuss any other information that may be required to effectively support your learning in practice. This might include areas of difficulty or adjustments required related to a declared disability etc.

• You should contact your practice experience area to identify who your Practice Assessor will be and where and when you should arrive on your first day.

• It is good practice to arrange an informal visit prior to beginning a practice experience wherever possible. 

At the start of your practice experience

• On the first day, you and your Practice Assessor (or another member of staff) will meet and complete the initial orientation to placement.

• Normally, within the first week, you should meet with your Practice Assessor or one of your Practice Supervisors for your initial interview, where you will review your Academic Assessor’s comments and agree learning goals. As your learning is overseen by your Practice Assessor, where your initial interview is completed with a Practice Supervisor, your Practice Assessor must confirm that they have reviewed this.  With the support of the Practice Assessor or Practice Supervisors, you will identify:

  • • What you are going to do to gain this knowledge or skill

    • How you will demonstrate achievement of your learning outcomes and performance criteria

    • Where (in which practice areas) specific aspects will be met

• You must make your E-OAR available via MYEPAD to your Practice Assessor, Academic Assessor and Practice Supervisors to enable them to document your progress.

Midway through your practice experience

• You and your Practice Assessor should meet to review general progress, formatively review your professional values, proficiencies and medicines management (as appropriate) and consider any actions required to achieve your summative assessments, learning goals and meet the required hours.  Your midpoint interview is a good opportunity to identify proficiencies and learning experiences that you may be able to work toward on your spoke placement. 

• You should have made contact with your spoke placement and have arranged a pre-placement visit, where possible. 

• You have a responsibility to identify areas of difficulty and seek appropriate support from either your Practice Assessor or other staff members.

• If any areas of concern are raised regarding your ability to meet the NMC outcomes, then your Practice Assessor should contact your Practice Learning Links (PLLs) or Academic Assessor for support. If a formative action plan is required this should be put in place at the earliest opportunity. This supportive, formative, Action Plan will be developed by you, your Practice Assessor and Academic Assessor and should be reviewed frequently.

• You and your Practice Assessor should arrange a meeting during the final week of your practice   experience to ensure that your E-OAR will be completed by the submission date. 

During the final week of your practice

You and your Practice Assessor should meet to evaluate your achievement of the summative requirements, and verify the number of practice hours that you have achieved. 

• If it seems likely that you will achieve learning outcomes and placement hours in full, then it is not necessary to involve your Practice Learning Link Associate Lecturer at this point.

• If, however, it seems likely that you will not achieve the outcomes and/or placement hours in full, then your Practice Assessor should contact your Practice Learning Link Associate Lecturer and Academic Assessor.

It is your responsibility to complete the E-OAR (MYEPAD), including the Practice Attendance Record, by the completion date shown on your Assessment Schedule. You must also complete the online evaluation of your practice experience.

Progress reviews

There are specific assessment points in your practice experiences.

• Formative episodes of care may be agreed and assessed by Practice Supervisors

• You, your Practice Supervisor and your Practice Assessor should liaise to review general progress, formatively review your professional values, proficiencies and medicines management (as appropriate) and consider any actions required to achieve outcomes and meet the required hours. Liaison with your Academic Assessor will take place via email, telephone or in person.

• You have a responsibility to identify areas of difficulty and seek appropriate support from either your Practice Assessor, Practice Supervisor, Academic Assessor, or the Practice Learning Link Team. 

If any areas of concern are raised regarding your ability to meet the NMC proficiencies, then you and/or your Practice Assessor should contact your Academic Assessor. A formative action plan may be agreed between you, your Practice Assessor and your Academic Assessor.

Summative points in your practice

You and your Practice Assessor should meet to evaluate your achievement of the required summative outcomes and verify that you have achieved the required placement hours.

• You will undertake the summatively assessed Episode of Care with your Practice Assessor before the end of each placement block.

• You will be assessed against the specified Professional Values.

• By the end of each stage of the programme, you will have a summative assessment of Medicines Management and must have met all of the required Stage Proficiencies.

• You are responsible for ensuring the E-OAR (MYEPAD) documentation is completed by your Practice Assessor at that time, to ensure that your E-OAR will be completed by the submission date.

• Your Academic Assessor and Practice Assessor will liaise to discuss your progress, agree the outcome of the assessment and complete documentation.

• If it seems likely that you will not achieve the outcomes and/or placement hours in full, then your Practice and Academic Assessors will liaise and advise you on how this will be addressed in the next practice period (the automatic extension period).  

If you are unable to meet the summative assessment requirements by the end of the allocated placement block, a summative action plan will be implemented to support your progression. Failure to meet the summative assessment requirements will lead to programme failure or a required LOA (where exceptional circumstances have affected your ability to meet these requirements).

It is your responsibility to complete the E-OAR (MYEPAD), including the Practice Attendance Record and all summative requirements, by the completion and summative assessment dates shown on your Assessment Schedule. You should also complete the online evaluation of your practice experience.