Travel Reimbursements

Travel Reimbursements

For reimbursements of your Emerging Researchers in Exoplanet Science VIII travel expenses, please complete the Payment Set-up Form below. This form should be completed by both US and Non-US Citizens) by February 28, 2023.

For US CITIZENS, please also complete the following forms and upload them as a single pdf file to the Google form when prompted:

For International Visitors (NON-US CITIZENS) (e.g. those on B-1, B-2, WB or WT immigration status), please include a copy of the photo page from your passport as well as the I-94 from your passport (you may take a photo or scan the document). Your reimbursement cannot be processed without this information.

Please also complete the following forms and upload them as a single pdf file to the Google form when prompted:

Upload your Receipts (coming soon)

All receipts must include: the purchaser's name and last four digits of the credit card used. *The purchaser must be the conference attendee who is submitting the request for reimbursement.

Airline travel:

  • Economy flight only

  • Must include full details/itinerary with total, including all taxes and fees

Ground transportation:

  • Airport shuttle

  • Train

  • Taxi/Uber

Mileage reimbursement:

If you drove to New Haven and need reimbursement for mileage, you must include a printout or screenshot from MapQuest or Google Maps showing mileage from your starting-point address to the Omni Hotel 155 Temple St, New Haven, CT 06510. We cannot reimburse gas purchases.


Please note: Reimbursements can generally take three weeks or more from the date of submission.