LEAVE TRACKER

MY ABSENCE REGISTRATION APP

LEAVE TRACKER - WHAT AND WHY

This is internal solution to register your absence. This user guide will quickly walk you through the application's installation, login, and the basic steps for requesting a leave.

LEAVE TRACKER - KEY FEATURES

Leave Tracker is an application for:

ANDROID/iOS - that you can download on your mobile
Web (browser) - available on your computer under the specific URL

With Leave Tracker, you can register a leave of a chosen type, modify or cancel a leave record. The application automatically creates absence entries in your GOOGLE calendar after approval.

You have access to an archive of your registered leaves. You can also view the team calendar, which shows upcoming time off for both you and your colleagues.

LEAVE TRACKER - INSTALLATION AND LOGIN

For mobile - ANDROID or iOS and for computer - URL

Go to Play Store (Android) or to App Store (iOS), select XELapps application, install it.
All the installation steps, either for Android or for iOS are the same.
Accept all the security questions.
Log into app using the SSO. Note: this is mandatory way of login; skipping the step will result in losing access to calendar.
Provide the organization as XELTO to application.

For computer select the https://app.xelto.com/login and use the same login steps.

ad 3. The login page when you select SSO way of login. This is the first main step here.

ad 4. Remember to add the Xelto as an organization.

Click Allow for all the application access questions.

LEAVE TRACKER - CREATE LEAVE REQUEST

On My Leaves tab, click Create Leave

Fill in mandatory fields (marked with Asterix)

You may add an optional Description or Attachment.

NOTE: the SICK LEAVE is the only type for which you can enter absence backwards

After the request is registered, My Leaves page presents all your leave records.

By moving from Current to History, you get the access to either your current leave requests, or to the archived ones.

TURN OF THE YEAR - LEAVE REQUEST

When you request for a leave that covers year turn of the year, you are presented with the message; see the picture.

The days of leave for the current year are abstracted automatically from your available days.

If you plan to report an absence at the turn of the year, please note that the days will be assigned according to the current year.

LEAVE APPROVED - COMMUNICATION

After the leave is approved, the user will received automatic notification; see the picture.

LEAVE HANDLING

After your leave is registered, you can do the following operations:

If your leave record is in the future, you can edit or cancel it, using the respective menu options.
In case of current leave, already started, you can use the Compensation option, see below.

LEAVE COMPENSATION

When your leave is started and you want to resign from some days of it, you can use compensate the days which means remove them from your ongoing, approved leave.

After your leave is APPROVED and it is already ongoing you can resign from a part of it; select your leave record and click Add Compensation menu option.

Note: after you compensate, you have to remove the records from your calendar manually.

2. After your leave is compensated, you receive an automatic confirmation of the action.

The notification presents how many days out of your original request were compensated. They will be presented in CANCELLATION status.

3. The compensated days are returned.

LEAVE TRACKER - APPLICATION GO THROUGH

Under Team you have an access to leaves of your colleagues on the List tab or the Calendar tab.

If you select past dates in the Filters, remember to switch to History.

BANK HOLIDAYS

Bank Holidays are only available on Google Calendar (not in the app).

LEAVE - TROUBLE SHOOTING - ERROR HANDLING

Whenever there is a problem with your leave in the LEAVE TRACKER application, you need to report it using the a defined e-mail address: anna.demianiuk@xelto.com

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