Question 1: We have discovered several USDA commodity items in the market basket. How would you like responders to proceed with those items? Those items are: (See spreadsheet below).

Answer: The order guide committee requested that we use the commodity specification to request a commercial equivalent item. The item number listed is for the USDA Foods Direct Delivery and the quantity listed is for all of that product - commercial and USDA Foods.

Question 2: In regards to the Good Food Purchasing Program, are WiSNP's goals associated with this Program being determined by the Co-op as a whole or by each district individually? And, are these goals already determined or are they in the process of being determined?

Answer: There's an order guide committee that is going to determine these products for the entire co-op. This is a new initiative, so the goals are not defined, but they want the co-op to adopt these ideals. Part of the process for determining "preferred" products moving forward will have these goals in mind.

Question 3: On the response for Attachment H Cost Proposal, can we add additional rows on the Market Basket tab for the additional SKUs associated with items that require "assorted flavors"?

Answer: You don't need to add on additional rows for assorted flavors as this is just a tool to evaluate the RFP. When we award the RFP, we will provide a comprehensive list of items and ask for pricing for all flavors. The line in the cost proposal should have the flavor associated with the manufacturer number listed - please price that flavor. There was an update to the cost proposal worksheet on 12/1 at 3:20 PM that identified the flavors in the line description.

Question 4: Of the schools listed in the RFP how many get 1 or more deliveries a week?

Answer: Revised Appendix 6: Delivery Sites to include this information

Question 5: What is the minimum for a delivery in your current contract?

Answer: Currently the minimum delivery is $750. Previously it was $500 and that number seems to be better for smaller sites.

Question 6: With Supply Chain challenges, has there been flexibility in products delivered with advance communication? If not, how frequently are the schools get the service level rebate in 2.10.3 & 2.10.4?

Answer: Yes, there have been flexibilities with supply chain challenges, with documentation. It's my understanding that since COVID, we have not enforced this rebate.

Question 7: Dairy, produce, fresh meat – market-based items – are typically priced weekly. Is that acceptable?

Answer: 2.5.5 states monthly - but I just checked with our current PV and we get weekly pricing for those items - I will post an addendum for this section

Question 8: The bid states that pricing is to be held fixed for the first 90 days. Is that all items? At what date is that pricing determined?

Answer: The pricing on the RFP will be held for 90 days - from July 1 to September 30, 2023. In addition to that, we will provide our updated Master Order Guide and ask for pricing for our remaining items to be quoted and held for the first 90 days. See 2.1.4.4. We will have this list to you as soon as possible. There is an order guide committee that is going through this now.

Question 9: How many items are USDA brown box vs. diverted foods/commodity processed?

Answer: So far this year (July 1 - November 30) we have had 75 USDA Brown Box items (direct delivery) and state processed items with 10,147 cases. For diversion, we've used 440 diversion items for a total of 68,053 cases. (Numbers updated 12/13/2022)

Question 10: Please explain the administrative fee and how that works.

Answer: The administrative fee is outlined in 2.7. At the end of each quarter, the prime vendor runs a velocity report for all cases purchased in that period. This would include negative numbers for any returned items. They then multiply the number of cases by $0.15 and email the report to both the co-op and the fiscal agent, then mail or electronically send a payment to the fiscal agent. For example, if the co-op purchased 20,000 cases in the first quarter, the PV would mail a check for $3,000 to Middleton-Cross Plains and email the report. The co-op should have access to reporting as well, so at any time they are able to pull velocity reports.