Submit Travel Approval Survey: Click Here

WAIT for Approval

Airfare:

1. MUST be booked with Concur / Fox World Travel

   • Call (844) 630-3853 or (608) 710-4172

     • Use Group Code 01FXS074

     • This will use the UW P-Card for payment and you will not be charged on a personal card unless you are combining personal travel with your trip

   • Book online with Concur

     • You will need to use your personal card for this method or work with Alyssa to purchase your flight this way

Lodging (in order of preference)

1. Directly through the conference link / website

2. Directly through the hotel (need to show the conference rate vs the rate you pay)

3. Through Concur

4. AirBnB (Least preferred of the approved methods unless you can document the cost savings) 

   • Other sites (Hotels.com, Expedia, etc.) are NOT reimbursable

Transportation

1. If you will be requesting any sort of parking at an airport or mileage to/from the airport you MUST be an authorized driver through UW

   • UW Database Link Here: https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/ 

   • UDDS 539700

2. Taxis are an allowable form of transportation - Need full credit card receipt / invoice 

   • Taxis to dinner are not reimbursable

3. Rental cars are not allowed unless cost savings can be documented