Information for Faculty

You will find policies and information in the Provost's Office Website. We provide links to some of the most important documents below for your convenience.

• Comprehensive list of Policies.

• The course catalog contains all academic policies.

• Faculty Bylaws document the policies that govern faculty recruitment, appointment and promotion, academic freedom and responsibility, appeals and grievance procedures, voting rights, committee structures, the duties of department chairs, the college calendar, and many other items vital to the faculty and their educational mission.  

• The Faculty Employee Handbook is a guide to faculty work at Wheaton. 

• The Sexual and Gender-based Misconduct Policy for Faculty is found on the college website. 

• The Title IX and Response to Sexual and Gender-based Misconduct, as well as the Bias Response Protocol, are linked below. 

Requests

• Course Approval Request Form 

• LEAPS Proposal Submission Form 

• Attribute Request Form for Experimental Courses

• WRIT Course Application Form 

• Request for Global Honors Designation Form 

• Faculty Parental Leave Request and Caregiver Affirmation Form 

• 2023-2024 Sabbatical Leave Request Form 

• Jr. Sabbatical Program Description

• Application for Instructional Support Subsidy Form 

• Approval for Professional Development Funds

Other

• YESE Form (2024) 

• Professional Activities (Full Professors) (Google Form) 

Syllabi and Course Requirements

• Required Elements of Syllabi & Required Canvas Presence

• Common Syllabus Structure Template

• Syllabus Archive agreement

• Submit your syllabus via Google Form

• Learning Management System Retention Policy

Unless on leave, full-time faculty are usually expected to be available for meetings, office hours, and teaching at least four days a week. 

Faculty teaching a full load are expected to offer a minimum of three scheduled office hours per week, at least some of this time must be held in person, and will make themselves available by appointment as well. 

If you are joining Wheaton as a part-time colleague, please consult with your department on office hour expectations and presence expectations. 

Faculty must disclose any real or apparent financial conflicts of interest to the Provost's Office, along with a plan for managing that conflict of interest. The college's policy and disclosure form applies to all teaching faculty. You can find forms for instructors and externally funded investigators in insideWheaton>>Offices and Services>>Office of the Provost>>Forms and Policies>>Research Compliance Policies. Questions may be directed to Associate Provost Josh Stenger.

Yes, all faculty are required to archive their syllabi.

At the beginning of each semester please send copies (in electronic form) of your syllabi for this semester and, if you haven't already done so, submit your syllabus here.  The archive is an important resource for current students proposing Connections, and for alums verifying course content before entering graduate programs. 

Archived syllabi from the early 2000s-present can now be found (by everyone with a wID) on our Digital Repository. Log in, and head to Syllabi, and search and download.

Faculty members who are absent because of illness, quarantine, or other emergency should contact their Department Chair and Faculty Assistant, who will notify the Provost's Office.  Students will be notified by the posting of class cancellation notices on the classroom doors. Whenever possible, absent faculty will be expected to contact their students by email and via Canvas, concerning changes in class assignments, changes in class meetings, or other modifications in the academic content of the course. If they are unable, absent faculty must contact the Department Chair for such arrangements. Before you change the location of your class, consult first with the Registrar office. 

In cases where faculty are absent twice in a row, the Provost’s Office encourages faculty and their respective Department Chairs to brainstorm with the Provost’s Office ways to ensure that students receive the instruction and contact time needed to successfully complete the course learning objectives. 

If you will be away at a conference or on other business, you must notify your Department Chair and the Provost's Office and indicate how your classes will be covered.

→ For Sabbaticals, refer to Faculty Bylaws Article IV, Section 5.1. Sabbatical Request Form. 

→ For Family, Medical, or Military Leave, refer to the Employee Handbook for Faculty (page 87) 

All requests for leave must be approved by the Office of the Provost or Human Resources following this protocol. 

1. Faculty completes the Leave Form. 

2. When appropriate, the Provost's Office communicates with Chair/Division Head regarding the request. 

3. Faculty meets with the Provost or HR as appropriate to the type of leave.  

4. Final approval is communicated by the Provost or HR to the faculty. 

5. The Provost's Office communicates the decision to the Chair/Division Head so plans to cover scheduled courses can be made.  

→ For Wheaton Parental Leave, refer to the Employee Handbook for Faculty (page 98)

For primary caregivers, in the event of a birth, adoption, or foster care placement of a child, eligible faculty members may receive a fully paid leave for two courses, typically taken in the same semester. For secondary caregivers, in the event of a child's birth, adoption, or foster care placement, eligible faculty members may receive a fully paid leave for one (1) course.

If two faculty members of the College parent the same child, only one (1) can be designated the primary caregiver. The other is eligible for the secondary caregiver benefit.

To be eligible for the primary or secondary caregiver benefit, a faculty member must complete the Leave Form.

The faculty member must provide such notice as soon as practicable so that the Provost and the Department Chair or Division Head can make appropriate arrangements for staffing courses within the program. See the Employee Handbook for Faculty (page 99) for more detailed information.

You can find most administrative records, instructions, forms and guidelines on Inside Wheaton. 

This portal is not searchable and is organized according to the institutional organizational logic of college offices. 

However the QUICKLINKS (on the leftmost column under HOME) hyperlink has a keyword search that is very helpful. 

To find paystubs go to WINDOW>>Employee>>Pay Information>> Pay Stub

Financial worries, aging parents, job stress, health issues - Everyone faces challenges from time to time, with our confidential Employee Assistance Program you don't have to face these things alone. 

Wheaton College's Response and Resources can be found here. 

Wheaton College's Title IX policy can be found here. 

See the following slideshow to learn about the bias incident response. 

The College's unlawful discrimination and harassment policy and protocol can be found here. 

The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider.

While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases. Please visit this page for the latest information of the college's policies. 

Masking

Masking is still optional for members of the community and campus visitors, including in academic spaces. Starting in August, the Counseling Center and Norton Medical Center will move to make masks optional for students. Please note that if a student has respiratory or other symptoms during an appointment at the Counseling Center and/or Norton Medical Center, staff may request that the student wear a mask, switch to a tele-health visit or reschedule their appointment for a later date and time. Norton Medical Center practitioners will still wear masks during student visits.

Symptom Monitoring

One of the most effective mitigation strategies has been and will continue to be symptom monitoring.  All community members are expected to personally monitor themselves for symptoms to protect the community.

If a student is experiencing any COVID-like symptoms, they must:

Not leave their room and should take a rapid test and/or consult with Norton Medical Center before resuming regular activities.

If an employee is experiencing any COVID-like symptoms, they must:

Take a rapid test and/or consult with medical professionals before returning to work.  Employees who receive a negative test may return to work but are encouraged to test daily until symptoms begin to improve.

Notify their supervisor that they will be taking a sick day. If symptoms are mild, and your position allows, you may be able to coordinate a remote work arrangement with your supervisor. If symptoms inhibit your ability to work remotely, or your position does not accommodate an alternate work arrangement, paid sick leave or other paid time off must be used.

Positive Test Result

Any community members who test positive for COVID-19 are required to isolate for 5 full days, regardless of a subsequent negative test result, as stated by CDC guidelines.

More specifically, the timeline of isolation is as follows: The date of symptom onset is day 0 (if there are no symptoms, day 0 is the date of the test).  Community members are cleared to return to regular campus activities with a firm fitted mask on the morning of day 6 (days 0-5 are in isolation) as long as they are 24 hours fever free and all other symptoms are improving. Masking is required until 10 days after their positive test result.

If a residential student tests positive for COVID-19, they must:

Isolate off-campus or isolate in place (more information listed below)

If a student living off-campus tests positive for COVID-19, they must:

Isolate off-campus following CDC guidelines for isolation.

Students may contact deanofstudents@wheatoncollege.edu with any non-emergency questions or Campus Safety at 508-286-3333 with any urgent questions or concerns.

If an employee tests positive for COVID-19, they must:

Work with their supervisor as they normally would when having to take time off or work remotely due to illness.

Isolate off-campus following CDC guidelines for isolation.

Employees may consult with Human Resources if they have questions. 

Isolation in Place Protocol

Students will be required to isolate in place for their full isolation timeline following a positive test result.

Mask up: A positive student must wear a mask at all times unless they are in their room alone, or actively bathing and eating.

Physical distancing: In rooms where the positive student may have a roommate, try to reconfigure the room to allow for maximum space between beds and students.  Masks should be worn in the room during the isolation period.  Students are also encouraged to open the window for ventilation.

Limit time outside of the room: The positive student should only leave their room to use the communal bathroom, get food, or go for a quick walk outside by themselves.  Positive students should limit their interaction with others and limit their time outside of their room during the isolation period.

Please note: the college will not be delivering food or cleaning supplies to the residents in the rooms.  Students are responsible for coordinating their own meals and any other supplies that they may need during their stay in isolation.

Note: If the roommate of the positive student has a pre-existing condition, the positive student will be expected to isolate at permanent address within 200 miles from campus. If the positive student’s permanent residence is outside of the 200 miles from campus, may contact covidtesting@wheatoncollege.edu to discuss other options.

Consult the living Compass Curriculum Guide for guidelines, coordination roles and FAQs. Do you want to catch up on the latest Compass Curriculum News? Check out the regular newsletter. 

Yes. MAP advisors are the faculty that help first and second year students find their bearing in the Compass Curriculum. 

See the specific policy on advising. 

• Academic Advising is located in the Filene Center in Kollett Hall. Academic Advising provides professional advising support through academic advisors who are available to deal with specialized academic concerns, as well as such areas as domestic off-campus study, study skills, learning differences, graduate and professional school advising, national competitive scholarships, and advising for students at academic risk. Email: advising@wheatoncollege.edu

• Career Services is located in the Filene Center in Kollett Hall. Students are encouraged to reach out to Career Services in order to meet with a career advisor. Email: careerservices@wheatoncollege.edu

• The Madeleine Clark Wallace Library is located on the Dimple. The Library and its services provide students with access to numerous resources, course reserves, research support, and study spaces. Email: library@wheatoncollege.edu

• The Office of the Registrar is located in the Doll's House building next to Balfour-Hood Campus Center. The Office of the Registrar can assist students with course registration, degree requirements, major/minor and honors and scholars forms, as well as academic standing. The most up-to-date information on Wheaton's curriculum, graduation requirements and academic policies can be found on the College Catalog. Email: registrar@wheatoncollege.edu

• Tutoring is available. Wheaton has both peer and faculty Writing Tutors available for all students. You can receive help with writing for a class in any subject or with a project that is career-related. Tutors can help you brainstorm, organize, develop your ideas, cite sources or offer you general feedback. They'll help you identify what works well and also where a draft might be improved. Both in-person and virtual appointments are available. Subject Tutoring offers peer support for a variety of subjects, usually at the introductory level.

• The Center for Collaborative Teaching and Learning holds regular events to support the community deployment of Inclusive Pedagogy. See here for resources. 

• The Counseling Center is located at 42 Howard Street (behind Beard Hall) and is open for clinical services when classes are in session. Students may request a clinical appointment by going to InsideWheaton and filling out the Appointment Request Form, by calling the center at 508-286-3905, or by stopping by the center during office hours. The Mental Health Support line is available 24/7 even during breaks - call 508-286-3905 and press 1 to speak with a clinician in the moment.

• Health Services are available at Norton Medical Center located at 14 Taunton Ave. Norton Medical Center is not a walk-in clinic. Call 508-285-9500 for an appointment.

If you are experiencing a Medical or Mental Health Emergency call 911 or Campus Safety at 508-286-3333.

• The Campus Bookstore (Links to an external site).

•  is located in the Balfour-Hood Campus Center. Call 508-286-3430 for more information.

• Campus Safety is located at 30 Taunton Avenue (Route 140) and handles matters related to parking, lost and found, identification cards and the general safety of the Wheaton campus. For Campus Safety business call 508-286-8213. In case of an emergency call x3333 from campus phone, 508-286-3333 from off campus or cell phone, or dial 911.

• Dining (Links to an external site). Dining Services is a partnership with Aramark. For more information and contacts, please refer to the Dining Services website (Links to an external site).

• ITTS or Information Technology Support Services has a walk-in service center located on the periodicals level of the Library. Students can also call x3900 or 508-286-3900 or email: support@wheatoncollege.edu with tech support questions or problems.

• Residential Life is located on the 3rd floor of the Balfour-Hood Campus Center. Students can also call 508-286-8214 or email: reslife@wheatoncollege.edu for help or more information.

Yes, full time voting faculty members are expected to attend faculty meetings. Faculty Meetings take place the first Friday of every month at 2pm. 

Our local chapter of the American Association of University Professors actively invites faculty members to attend chapter meetings scheduled on the third Friday of every month at 2pm. Contact Deyonne Bryant 23-24 AAUP President.

If you are a full time member, you are usually also expected to attend department meetings which are scheduled by department chairs at different times but it is most common practice that these are scheduled on Faculty Meeting Fridays. 

Faculty Meetings

All non-voting members of the faculty, teaching assistants, students, and officers of administration who are not members of the faculty have the right to attend and to speak at faculty meetings. However, attendance may be restricted to voting members of the faculty by a motion passed by the faculty or at the request of the Chair of the Committee on Committees and Agenda.  Students may not attend those meetings or parts of meetings at which candidates are presented for graduation or meetings where individual as opposed to general student cases are discussed. 

Wheaton faculty have a shared google drive entitled WHEATON FACULTY to which you should have been added. This is a repository for these items. 

Please consult the list of current faculty committees and their chairs in this google document. 

CoCA: Committee on Committees and Agenda

EconStat: Committee on Faculty Workload & Economic Status

EdPol: Committee on Educational Policy

UFO: Untenured Faculty Organization

CCTL: Center for Collaborative Teaching and Learning

LCDI: Life and Career Design Institute

Yes. The Untenured Faculty Organization (UFO). Contact Sara Donaldson and CC Chapman, co-coordinators of UFO for Fall 2023 for more information. 

Yes. Wheaton has the BIPOC and Racialized Faculty Collective for Change (The Collective). The Collective at Wheaton College seeks to enact the promise made by the college to be attentive to power disparities by providing a supportive space for BIPOC and racialized faculty, and informing and guiding the institution to achieve its diversity, equity, inclusion, and belonging goals as well as other antiracist objectives. 

For more information about The Collective contact the co-chairs for 2023-24 Gail Sahar and Wesley Jacques.

The full roster of colleague members can be reached via email.