FAQs

Please note that we will be adhering to the MIT's COVID policy in effect at the time of the conference.

Pertinent features are:

• In order to access MIT’s campus and MIT-sponsored events via the Tim Tickets system (MIT’s visitor pass system), invited visitors and event attendees must attest to being up to date on their Covid-19 vaccinations or having a religious belief or medical condition that prevents them from receiving the vaccine.

• All other campus visitors and attendees of MIT-sponsored events are strongly encouraged to be fully vaccinated (with booster when eligible) against Covid-19 unless they have a religious or medical exemption.

• Masks are optional indoors.

For guests visiting the campus, IS&T provides an open wireless network called MIT GUEST. It doesn’t require authentication and is not encrypted. Visitors need to make sure their wireless card is on and enabled before selecting MIT GUEST as their wireless network option.

More on wireless access here.

• We have requested that the revolving door of building E-51 (where all sessions will take place) at the corner of Amherst Street and Wadsworth in Cambridge MA to be open at all times during the conference.

• However you may also want to register for a TimTicket that will allow you entry via other doors.

To ensure you are able to enter and exit buildings on the MIT campus please use the following QR code or link to register with the TimTickets system daily (at least 30 minutes before you plan to enter a building). This will allow you to enter the building using your phone

https://tim-tickets.atlas-apps.mit.edu/kSfpkVXCxbtTrHnA7

• Presenters and particularly session chairs (last presenters) are encouraged to navigate to the presentation room 15 minutes prior to your session.

• Laptops and clickers will be available at the front of each room. Please upload the slides to the laptop using a USB. (For stationary machines, please look for a USB port on the right side of the console.)

• Please bring your presentation loaded onto a USB for quick upload to the laptop hooked up to the A/V system

• The Chair is responsible for keeping time and staying on schedule.

  • Please signal presenters at 10, 5, and 0-minutes remaining. 0 minutes indicates the presenter should immediately conclude. (Signs will be available at the front of each room. Please do not take these signs with you when you leave the room - leave them at the front.)

  • Most sessions are 80 min long with the exception of session 4 which is 60 min long.

  • Most comprise 4 talks allocating 20 minutes for each.

  • Plan for 15 minutes per talk and 5 minutes for discussion.

  • In sessions with fewer than 4 presenters, please adhere to the time estimates above to allow attendees to move from one session to another at appropriate intervals.

• The conference dinner takes place Tuesday night at the Marriott (50 Broadway, Cambridge, MA 02142) in Salons 3 to 7 (there will be signs at the Marriott).

• Seating at the dinner is not scripted - please sit at any table you like.

• Your meal preference is printed on your name tag - please be sure to bring it to the dinner. Your server will record your meal preference once you are seated at your table. We have also communicated any dietary restrictions you gave us to the Marriott already. It is too late to change your main course selection at this time unless you have a medical need.

• You will also get 2 drink tickets in your name tag to be used at Marriott dinner for beer/wine/soft drinks. Coffee/tea/water will be complimentary. Alcoholic beverages beyond the first two drinks or that are not beer/wine will be available for purchase as a cash bar.