Meetings, Conferencing & Collaboration
Coordinating and managing a successful team meetings in the business place requires planning.
Team meetings are an essential part of any business or organization as they can facilitate the creation and development of new ideas, and highlight and resolve serious problems within a business.
Web conferencing provides some tools for working with someone to produce or create something. Conferencing can include steaming tools.
Collaboration is a crucial element to achieve business success.
Elements of Collaboration
Awareness
Motivation
Self-synchronization when decisions are made
Participation
Mediation to middle points
Reciprocity
Reflections
Engagement
Groups
A group could be defined as 3 or more individuals who affiliate, interact, or cooperate in a familial, social, or business context.
Relationships
From a developmental viewpoint, groups can be define by relationships in terms of:
Status
Power
Control
Role
Function
Viewpoint
Social media groups are available to solve problems, share specialized skills, talents, experience, or education to find new perspectives to create unique approaches that may have not been found alone.
Facebook
LinkedIn
Twitter & hashtags
Life Cycles
Universal group life cycle phases:
Forming
Storming
Norming
Performing
Adjourning
These life cycles define who, what, when, where, and why.
Through conversations and a sharing, basic human needs should be met:
Status - feel included
Affection
Control
Group Member Roles
Potential
New
Active / full
Divergent
Marginal
Ex-member
Steps to Problem Solving
Frustrated with your business?
Consider building a personal interest or love for problem solving.
By this we begin to be empowered to seek the "how" of it instead of getting bogged down with the "why" of it!
Define the problem
Analyze the problem
Establish criteria
Consider possible solutions
Decide on a solution
Implement the solution
Follow-up
Tools to Remove Communication Barriers
WeAndMe - Tools to remove communication barriers and boost connection and engagement
Business and Professional Meetings
Preparation
Define a clear purpose statement.
Have an agenda.
Plan time
Organizational communication & email reminder
Awareness of context, environment, interaction
State the stage in the life cycle
Number of interactions, limit them
Emotional points or theme, or for negative news.
Conduct Meeting
Introductions
Purpose of meeting
Agenda
Interview or speech presentation
Member
Contributions
Role and responsibilities (defined before)
Follow agenda
Transition from one topic to another
Conclude with summary, record/communicate minutes
Tools
Audio Only
Telephone / conference calls
Web conference
Voice over Internet Protocol (VoIP) communication
Collaboration Tools
We And Me - "connecting people to people and people to ideas"
Social Media
Forums
Networking
Professional - LinkedIn
Web tools
Facebook
Blog
Wikis
Cloud tools (Google Drive / Slides, Microsoft One Drive / PowerPoint, Apple iCloud / Keynote)
Online Tools
Tangible Conversation Tools
Articles / Media
5 Tips on Using Google Apps for Meetings
Turn your scheduling into a breeze, 'Find a time'
Attach files to your Calendar
Use Google Hangouts
Share notes
Share whiteboard
Shared Docs, Slides
Text chat
Desktop screen sharing
Video streaming
Follow up with shared documents
Calendar resources
Marketing Strategies Today: When do I use Google Hangouts and YouTube Live?
5 Ways for Small Businesses to Save on Tech and Communication
Skype vs. Tango vs. Google Hangouts Free Download – Taking a Closer Look at Video Conferencing Apps
Presentation to the point
'Go-to person' who is the central focus
Share agenda with attendees
Rehearse and test
Understand the webinar technology
The Top 5 Skills That Young (And All) Communicators Should Develop
Analytics
Visuals
Coding
Social
Strategy
Working Remotely? Try These 27 Tools for Better Communication, Collaboration & Organization
Alison Course - Business Communication - Managing Successful Team Meetings