End of School Year Procedures

Student Devices

Chromebook TESTING Check Day  will be on Wednesday, May 8.

1. Use a class roster to mark off that all students who have their Chromebook during Eagle Time on this day. Follow up with students through Friday, May 10.

2. The roster columns should be labeled
   Student Name
   Chromebook ready
   Have a charger ready to bring on May 24

3. You can match the roster with this spreadsheet of Chromebooks that are currently being repaired or replaced. Also, Tab #2 are students who are Day Users and won't receive a device.

4. Tab #3 of the spreadsheet says, "Missing Chromebooks." Add students here AFTER May 10th if they have gone 3 days without bringing it. Thrash will do a search to find last user/last use. OR send them to the Library to talk to Thrash about it.

5. If there is no name on the Chromebook, Thrash can scan any Chromebook at the Library Catalog to tell you the owner, feel free to bring devices down. We have lots of sibling swaps, for example!

6. Look at each device. If they have cracks or other glitchy issues, send them to the library to do a helpdesk ticket! (We don't replace keys.)

7. Ask about the charger. Make sure they have one at home to bring in. See tab #4 in the spreadsheet. If they've already received, they won't get another one.

   • If they haven't received and have lost theirs, I can give them one tomorrow. They must look for 24 hours at home before I give.

   • If theirs is broken/not charging, have them bring it in for me to fix or replace. (Often it's the CB or the connection in between brick and cable.)

8. Students need to show you as they shut down and restart the Chromebook, practicing their username/password. Some students only know their password so be prepared to provide username using the directions on this doc.

9. This also makes sure the CB is up to date.  Staff and students can check the current ChromeOS version on the login screen by pressing ALT and V keys together. In the top right corner of the screen, the current ChromeOS version will display. You want to see 118 OR HIGHER there, or the CB won't work for testing.

10. If they need a case, we have LOTS, send them down to get it. (We will make labels later this month to put in them, so everyone needs a case!)

11. Thanks for helping us make Testing as smooth as possible!

Chromebooks and chargers will all be labeled and turned in to 1st period teachers on Friday, May 24th for testing.

Technology Storage 

• • Laptop and Chromebook Carts - will need to ALL come to the library before 3:30 on Wednesday, June 12, the last day of school. Students CAN safely and slowly push them down, they have fast wheels).  If you have a lock, lock the cart and leave the key in lock.

  • iPads - bring to the library to check in. We can put post-its on them to store in the locked library storage room for the summer. 

• Unmounted projectors and document cameras (Elmo & Ladibug) are assigned to your classroom and must remain in that room. Find a safe cabinet to put them in with their cable.

• Do NOT unplug display panels, mounted projectors, or desktop computers.

• TURN OFF Ceiling-mounted box TVs - The ceiling mounted old ones, these are on their last leg and we want them to last! Come by the library if you need a remote, I have extras.

• Staff desktop computers provided by the district must remain in their assigned location, plugged in, and powered off.

• Staff laptops should be taken home for safe storage. Thrash could store them in our locked AV room if you would like them here safe. Bring them by as you leave on workdays.

      TalkingPoints Archives

• All message history from 2023-24 TalkingPoints classes will be deleted on June 30th. Before this date, teachers can review previous messages and download or print conversations.

• All manually created classes will be deleted on Friday July 1st. If teachers wish to save any messages from these classes, they can download or print them before July 1st.

• All staff members who were invited to TalkingPoints by an administrator will be removed on July 1st and can be invited again after EOY is complete.

• 2023-24 classes will be removed and 2024-25 classes will be available in TalkingPoints after the year end transition is complete and classes are finalized in PowerSchool. 

• Year end transition is scheduled to be completed by July 6th. 

• IMPORTANT: It will take 2-3 days for the sync to complete from PowerSchool to TalkingPoints. Teachers will not have access to TalkingPoints until this is complete.
  
  

     Deactivation of Student User Accounts

    WCPSS students NOT RETURNING will lose access to WCPSS-managed user accounts on June 30th.

• Visit leaving.wcpss.net for information on devices and files

• Save files in your Google Drive

• Change ownership of Google files and folders 

• Migrate Google sites

2. Drop down the "MyStuff" menu and choose Checkouts.

3. Everything listed here should come back to the library except your Lenovo Staff Laptop. 

• Books can be renewed for the summer if you bring them down to scan. 

• New books can be checked out, as many as you can read!

• iPads will be labeled and returned in August but need to come to the library for storage for the summer.

• Second Laptops used for projecting in your room can be labeled and returned in August but need to come to the library for the summer.

• Ladibugs and Laptop carts should NOT be returned, they are assigned to your classroom.

 Deactivation of Staff User Accounts

• WCPSS staff NOT RETURNING will lose access to WCPSS-managed user accounts on their last contracted day.

  • Visit leaving.wcpss.net for information on devices and files

    • Save files in your Google Drive

    • Change ownership of Google files and folders

    • Migrate Google sites

 OneDrive

If leaving WCPSS, export the contents of your OneDrive to take files with you.

1. Go to OneDrive Online.

2. Click Toggle to select all files from the header row.

   • Uncheck any OneNote files that are in the main root folder. These must be downloaded separately.

3. Click Download button at the top of the page.

   • A .zip file will be created with all files from your OneDrive (e.g. OneDrive_DATE.zip).

4. Save the .zip file to a storage device that you can take with you.

Note: The OneNote files will not be able to be downloaded.   

Shared OneDrive Files

OneDrive files you own will not remain active for others after you leave. To keep them active, do the following before you leave WCPSS:

1. In OneDrive Online, share the folders/files with the person that will be the new owner.

2. The new owner must:

   • Download the folders/files to their computer

   • Upload the folders/files to their OneDrive Online

   • Share the folders/files with others as needed
     
     

 OneNote Notebooks

If leaving WCPSS, export your OneNote Notebooks to take with you.

1. Open OneNote App on your computer (not OneNote for Windows 10).

2. Click File > Open > OneDrive (WCPSS). Select a file from your Notebooks folder in OneDrive.

3. After the file is open, click File > Export. Choose the following settings:

   • Export Current – Notebook

   • Select Format – OneNote Package (*.onepkg)

   • Click Export button.

   • Save the file to a location that you can take with you.