CAMPUS ADDRESS

ACADEMIC CALENDAR Wauhatchie School follows the Hamilton County Department of Education Calendar for our start dates, Federal holidays, and all school breaks. Academically, we follow a seasonal calendar and reserve one Teacher Professional Development day each trimester.

ONLINE PARENT PORTAL Wauhatchie School uses TADS, a cloud based service that supports small schools with Admissions, Enrollment, Tuition Management, School & Family Support.

PARENT COMMUNICATION Wauhatchie School uses a communication software and app called Minga to allow parents to communicate directly with teachers and other parents while maintaining the privacy of personal information. Minga allows parents to stay updated on classroom news, school closings, upcoming events, important calendar items and other pieces of necessary information.  Parents will receive information about signing up for Minga the week before school begins and are required to use the app to stay updated and informed.

ENROLLMENT FEE The $150 enrollment fee for half day programs and $200 fee for full day programs, is non-refundable. 

MATERIALS FEE The one time $40 materials fee covers all necessary materials your student will use throughout the school year and is paid in conjunction with the first tuition payment on July 1st.  These materials include, but are not limited to: project & art supplies, writing materials, science project materials, etc. We do NOT require parents to provide these materials for their student(s), so this fee covers the costs. 

If you are interested in other ways to support your student's classroom, please check out our Amazon wishlist or get involved with Friends of the Forest.

WITHDRAWAL Parents who wish to withdraw their child from Wauhatchie School, at any time during the school year, must communicate their plan as far in advance as possible with the Head of School by email, phone or in person. 

If a student is withdrawn prior to July 1, 100% of tuition will be refunded. For withdrawals made after July 1, prorated refunds will be applied beginning the month following withdrawal, less any early payment discount.

TUITION REMINDERS & REFUND POLICIES The first tuition payment is due July 1 before the fall semester. Wauhatchie School offers three payment plans: annual, bi-annual/semester, or monthly. Our tuition calendar operates from July to April and all monthly payments are made one month in advance. Monthly tuition payments are final. 

Every month, we send out our newsletter. Here, we share many important updates for parents, exciting and interesting student discoveries, upcoming events, and so much more. All families can subscribe to our monthly newsletter here!

Wauhatchie School has its own version of a PTA called Friends of the Forest! We encourage all families to join and get more involved in our community. If you're willing to volunteer for events throughout the year - such as Grandparents Day, Exhibits Week, family work days, Discovery Days, or Teacher Appreciation Days - please let any teacher or admin team member know and we'll get you looped in as an official Friend of the Forest!

MiNGA for Parent / Teacher Communication

MiNGA is our school parent communication platform for sharing important information, posting pictures and updates, and direct messaging between teachers and parents.

Our Minga groups are private. The information in the groups is only available to Wauhatchie School parents, teachers and staff. Minga is a platform for building communities that is specifically vetted for schools. Minga respects and follows the rules and expectations set forth in the Children’s Online Privacy Protection Act (COPPA). https://minga.io/privacy-policy/

To get started with MiNGA, go to the MiNGA browser or download the app to your phone:

1. At the login page choose to log in with your Google Account, Microsoft Account or select "log in with username and password". (If choosing to log in with user name and password you may have to reset your password by typing in your email and then selecting "forgot password".  Minga will quickly send you an email to reset your password. 

2. Once you log into Minga go to the "Groups" tab and ensure you are in the correct group and grade for your student(s).

3. Once you have accessed our school portal and your student's class, please make sure your profile is up to date.   

We ask all parents to turn notifications on for MiNGA as it is the primary form of communication for our school. 

TADS for Admissions, Enrollment and Billing

• Login to TADS here

• Get help with TADS Customer Service

• TADS FAQ

If questions or issues arise with TADS, please reach out to our Director of Admissions, Kaitlyn Agee, by calling the office or emailing her directly at admissions@wauhatchie.org. Thanks!

Wauhatchie School embraces all seasons. We are outside during all types of weather (but are always mindful of safety, and monitor the weather closely), and we want every family to feel prepared and confident in their gear choices for their children. It can feel overwhelming, but we are here to help you along the way. We don't want anyone to waste time or money on products that do not protect your child, so please thoroughly read and take note of the suggestions below as you begin your year of forest school!

CARING FOR YOUR CAR & YOUR CHILD'S GEAR

For a smooth pickup time Designate a “get in” spot in your vehicle where your child can sit before possibly removing dirty or wet clothing for the drive home. Many parents have said it is helpful to keep a towel, a laundry basket, and a change of clothes in their cars to help manage dirt/wet clothes. Your child will get muddy and dirty and so it is important to be prepared!

Caring for your Gear The best way to maintain your child's waterproof clothing is by rinsing it off rather than washing it. Hose it down when you get home and just leave it outside to dry. If its just gotten too dirty, you can put it in the wash by itself and run it through a rinse cycle with NO SOAP. Don't dry them. Putting your waterproof layers through the dryer is one of the quickest ways to wear them out and potentially destroy them altogether. Rinse them and allow them to air dry overnight.

Tear Aid is a great product for patching holes in rain gear, but duct tape can temporarily work just as well (it gets gummy in the long run). Don't overwash any wool clothing. If wool is worn under other layers and aired out at night, it only needs to be washed every few weeks. 

Label Everything This is the very BEST way to ensure your kiddo is able to keep track of their gear, especially more costly things, like a quality rain jacket. We recommend putting your last name on all rain layers, on the tags of play clothes, along the bottom or side of water bottles, and on the bag containing changes of clothing.

STILL NEED MORE GEAR INFO?

Click through the FAQs below!

PRE-K AND JR. KINDERGARTEN

Research strongly supports the idea that young children, particularly ages 3-6, learn best through direct experiences with the world around them. Being outdoors provides children with not only fresh air, but endless resources for imaginative play, creativity, hand-eye coordination and balance, physical strength, and mental clarity. 

By tapping into a child’s innate sense of wonder about nature, we can help them learn basic environmental and natural science principles, as well as respect for all living beings. Our lessons flow organically from the natural rhythms of the seasons and from the children’s daily discoveries. There are no set lesson plans: each day is shaped by the animals, insects, birds, amphibians, weather, and foraging that is encountered, providing endless spontaneous teachable moments.

Wauhatchie’s Preschool and Junior Kinder programs are play-based, experiential, child-led, and fully immersed in the great outdoors. 

We integrate best practices in early childhood education and often incorporate threads from various teaching philosophies (including Waldorf, Reggio-Emilia, Wildschooling, and Montessori among others) to weave a vibrant tapestry of child-led learning in the rich forest environment. This interdisciplinary approach guides children to be self-motivated, cooperative, respectful, grateful, and aware of their impact on the earth.

Our preschool and Jr. Kindergarten teachers are committed to:

• Providing young children the time, space, and play to develop to their fullest potential

• Creating opportunities for all activities to be child-led

• Acting as the ‘guide-on-the-side’ as we facilitate learning and growth

• Connecting with all types of learners through storytelling, song, games, activities, experiments and more

• Building children’s ongoing relationships with themselves, others, and nature

• Providing opportunities to collaborate, create, problem solve, support one another and dream of a better world

• Encouraging healthy habits and lifestyles

• Supporting safe risk-taking

• Increasing motivation, self-esteem and concentration

• Stimulating children’s innate curiosity

• Encouraging family involvement in growth and development

K-5 LEARNING FRAMEWORK OVERVIEW

Our learning framework has been lovingly constructed over time, and is living and moving (with respect to children, to our forest home, and to seasonal changes). We work to build a robust balance of structured learning time (Math, Literacy, Social Studies, STEAM and Art), as well as a good forest wander and A LOT of healthy play learning. We are standards-aware (and most of our teachers use them as guideposts), but are not married to them in a particular order, within a specific scope and sequence, or within a rigid structure. We find that one excellent and exciting project can satisfy multiple standards, and are thus never taught in isolation. 

Our emergent framework is modeled on best practices within education today, such as: project-based learning, collaborative learning, authentic assessment practices, hands on learning, playful learning, and Social-Emotional Learning. Our commitment to small teacher-to-child ratios allow our teacher the freedom to individualize lesson plans based on observations, assessments, student curiosity, and need. 

Assessment Parents will receive holistic progress reports each trimester that will address not only how the students are doing academically, but socially, emotionally and physically as well. Parent-Teacher conferences are scheduled twice a year, and as needed throughout the year. Additionally, Minga (our parent communication platform), is another source of valuable information into the weekly activities, work and progress of our students.

STEAM Integration The Wauhatchie STEAM Program is a holistic program that uses elements of the Sciences, Technology, Engineering, Arts and Mathematics to guide children to a deeper understanding of the world they inhabit. At Wauhatchie School, children are immersed in the natural world and are constantly experiencing seasonal phenomena that are interpreted for them by their teachers. They learn through play, exploration and observation on a daily basis. The purpose of the STEAM Program is to enrich students’ understanding of their daily observations by modeling essential scientific thinking and analysis skills through inquiry-based and project-based activities. We have the advantage of close exploration of concepts within the context of natural occurrence, rather than needing to create mock-ups and simulacrums inside a classroom or lab.

The program is designed to run through a five-year cycle with a different thematic focus each year: Soil, Water, Biosphere, Atmosphere, and Earth as a System. This cycle is not meant to limit or exclude exploration of relevant themes or phenomena, but rather to provide different lenses through which to view seasonal cycles. We connect our school community across grade levels and campuses through these focused explorations. Student learning is enhanced through art and research projects throughout the academic year, and partnerships with community organizations such as the Hunter Museum’s STEAM Fellowship and the Creative Discovery Museum allow opportunities for students to lead presentations and exhibit their work.

Homeschool Tutorial Information Wauhatchie School operates as a homeschool tutorial; therefore, families enrolled at Wauhatchie must take some additional steps to indicate their intent to the Department of Education in their state. In Tennessee and Georgia, all students from kindergarten through fifth grade, must declare and register their intent to homeschool. 

In the state of Tennessee, you have two Homeschool options:

Option 1: Families intending to homeschool may register through the county where they live. In order to do so, you must submit a Declaration of Intent, and maintain all attendance and academic records (provided by Wauhatchie each trimester). This option is free for all Hamilton county residents, but does require state testing in 5th grade. 

Option 2:  In Tennessee, families intending to homeschool can register through a homeschool umbrella school. At Wauhatchie we encourage families to register with The Farm School, but there are many others that can be found by searching “TN Homeschool Umbrella Schools, CRS”. 

While you will still be required to maintain attendance and academic records (provided by Wauhatchie trimesterly), an umbrella school will compile these resources into a formal record (should you choose to transfer elsewhere). This option does have additional costs, but does not require any state testing.

In the state of Georgia, you have one Homeschool option:

Families residing in Georgia must complete a Declaration of Intent within 30 days of the start of the school-year, and annually thereafter. Please maintain all academic records provided to you by Wauhatchie as they will serve as proof of days attended (180 days), and content taught - all of which is necessary record-keeping for the Department of Education and satisfies their requirements. This option is free for all Georgia residents and requires state testing in 3rd grade.  

ARRIVAL POLICY & PROCEDURES We request that if you are waiting in the car-line, please turn off the engine of your car, and remain in your vehicle during drop-off. A teacher will assist your student to exit your vehicle, make sure they have all of their gear for the day, and safely arrive at the gathering point. If your child needs additional assistance, parents may exit their vehicle to assist them. If you do exit your vehicle, please be mindful of the other waiting vehicles. 

TRAFFIC SAFETY We ask that you observe and respect all traffic signs and follow the posted speed limit (15 MPH) at all times. 

Humphrey's House Drop-Off (Pre-K to 1st grade) If your student is in Pre-K, Jr. K, Kindergarten or 1st grade, you will be dropping off at Humphrey's House (our main office). There should be no more than 3 vehicles in the turn-around at one time. Please wait at the stop sign until all vehicles have cleared the turn-around before pulling up. Additionally, always yield to oncoming traffic. We cannot block the road at any time.

Visitor's Center Drop-Off (grades 2-5) Older grades will be dropped off at the Reflection Riding Visitor's Center. After entering the RRANC property, you will stay to the right and circle in front of the Visitor's Center. There will be three cones that indicate where you should pull up to drop-off your students. There should be no more than 3 cars at the pull-up point. Please wait until all vehicles have cleared before pulling up.

If your family has additional drivers (grandparents, babysitters, etc.), it is your responsibility to ensure they are on our approved pickup list and to inform them of all traffic safety policies and procedures.

LATE ARRIVALS Because our classes are outdoors, and hiking to our sites is part of our daily routine, IT IS CRITICAL THAT CHILDREN ARRIVE ON TIME. Parents who will arrive late must communicate with both the front office (423-242-3099) and their child's teacher via Minga.

Upon arrival, please check in at the Humphrey's House (main office) and someone will escort your child to their class. In the case of recurring late arrivals (more than 3), teachers will notify an admin team member who will reach out. In some instances, a $10 late fee will be requested.

ABSENCES If your child will miss a day of school due to illness or a planned absence, please communicate with the front office (423-242-3099) and the teacher (in person or via Minga) as soon as possible. We keep detailed attendance records in order to ensure all students safe and accounted for each day.

DISMISSAL POLICY & PROCEDURES Dismissal functions the same as morning arrival and will take place in the same locations. Please be mindful of all signage and posted speed limits at all times (15 MPH). 

No child will be released to an adult who is not listed on their emergency authorized pickup form. If the adult is not listed on the authorization list, the parent needs to inform the office and their child's teacher ahead of time to officially add that person to the dismissal list. Any new adults added to the list will be required to present identification at dismissal before a student will be released to them. We understand that life happens, so if there is a last-minute change at pickup time, teachers will contact parents directly for approval before releasing the student. 

Boundaries Children are expected to stay within the boundaries that have been established by teachers at all times..

Climbing Trees Children may climb trees at school while under adult supervision. They may not climb higher than twice their height and only after they have demonstrated competence.

Sticks Children may not play with a stick that is longer than their arm, unless it is clearly and responsibly being used as a walking stick, a tool (digging, for example), or for building under the supervision of the teachers. To keep everyone safe, running is not permitted while holding a stick. We appreciate your help in reinforcing these rules with your child. 

Ingestion Children will not eat or drink any substance or material found in nature without explicit teacher permission. For young kids, we use the terminology "We don't put nature in our mouths" and repeat it often. 

No Toys Nature provides all the materials necessary for learning outdoors, so toys from home are not allowed. Any art supplies or other learning materials are covered through the materials fee and generous donations.

*Rare exceptions may be made on a case-by-case basis if a child is having a hard time adjusting to or feeling comfortable at school. Sometimes, a beloved stuffy can make a world of difference without causing issues for the class as a whole. This option can be discussed between parents and teachers, but teachers have the final say in whether it will be allowed or not.

No Technology We ask that you do not send your child to school with any of the following: 

• Electronic gadgets or toys of any kind

• Hand-held gaming devices

• Apple Watches

• Gizmo watches

• Cell phones

If you need to get in touch with your child, contact their teacher directly through Minga or call the front office at (423) 242-3099.

FOOD AT SCHOOL 

Wauhatchie School strives to incorporate sustainable practices in all we do and we encourage our parents to support those efforts. Please do your best to send your child's snacks and lunches in reusable containers with minimal and/or compostable packaging. 

While natural, healthy foods with little to no packaging are the preference, we also understand the importance of balance in life! Some days, your child's lunch may be curated with care and prepped with precision. Other days, it's okay to throw in an apple, baby carrots, an Uncrustable, and some packaged crackers as you rush out the door.

We encourage whole foods as much as possible to help children's bodies sustain their full days of playing and learning. Let's find the balance together when it comes to snack and lunch prep. Please lean on teachers, other parents, and our Friends of the Forest (PTA) for lunchbox tips and trips!

Be aware that Wauhatchie School practices leave no trace principles, so all food waste items (apple cores, packaging, napkins, etc.) will be either composted at school or packed out by the children. It's a good idea to develop a routine with your kiddo to check and clean out their backpack together after school each day!

Winter Time Food We recommend more substantial snacks and lunches that will help provide extra energy in the colder months. Cheese, yogurt, deli meats, and nuts are great filling snacks to pack during this season. Packing a warm lunch in a thermos (oatmeal, soup, mac & cheese, etc.) and extra snacks - more than you think your student will eat - has been helpful for many children. 

Note: A warm, nutrient dense breakfast is key this time of year. It helps little bodies feel fueled for cold days in the forest!

Food and Birthdays We celebrate each child and love to make birthdays and other celebrations magical here at Wauhatchie! However, we ask that parents DO NOT send in special foods or treats. Such foods tend to be high in sugar and we strive to support both nutritious eating and allergy awareness at forest school. In lieu of treats, we ask that you send a favorite book to share with the class and/or donate a book to our site libraries. Your specific class may have a unique way of celebrating birthdays and will strive to make these days special for students!

Wauhatchie classes will occasionally have seasonal or holiday treats and will sometimes cook over the fire as well (think s’mores, popcorn, roasted apples, etc.). If your child has an allergy or dietary restrictions, we will either provide a parent-approved alternative or ask you to send a substitution with them for that day. 

Allergies Teachers are aware of any allergies present in their class from the information provided on the emergency form. Teachers will not offer food to a child if it contains an ingredient that the child is allergic to and will notify the parent(s) ahead of time if a food is being served that a child cannot eat so the parent can send a substitute.

UNEXPECTED SEVERE WEATHER DURING SCHOOL HOURS If warnings are issued during school hours, or heavy downpours and lightning occur, all children will be moved indoors until the threat is over. It is at the discretion of the Head of School to make the decision to dismiss early, open late, or close for the day. If the Head of School decides to dismiss early, families will be notified by the methods below. 

PREDICTION OF SEVERE WEATHER BEFORE SCHOOL HOURS In the event of school delays or cancellations, a decision will be made by 6:30 a.m. and will be broadcast via multiple outlets:

• Minga Message 

• Social Media

• Parent Email

• Television news

Group Dynamics All students will remain within eyesight and earshot of a teacher at all times. The maximum teacher:child ratio for outdoor classes is 1:6 for Forest Preschool and Jr. Kindergarten, 1:7 for Forest K-3, and 1:8 for 4-5th grade. Each class stays together in designated areas specific to each portion of the day. The only people that interact with the students during the day are pre-approved by the faculty. There are always two (or more) adults with each class and teachers carry emergency forms and an official first aid kit at all times.

Mandatory Reporting In accordance with Tennessee state law, all Wauhatchie staff and teachers complete a mandatory reporter training and will report any suspected child abuse or neglect to Child Protective Services. Wauhatchie School will issue an immediate pause in enrollment to a student for any situation involving abuse or violence, including any situation involving CPS or a report filed to CPS.

Site Assessment The sites and structures are checked for safety each morning before the children arrive at school. Any hazards will be taken care of or the group may relocate to another site for the day.

Fire Safety Children are only in the presence of fire while under direct supervision of their teacher(s). Although a child may be invited by a teacher to help tend a fire, they are given very specific instructions based on their age and ability to discern safety around fire. They may help collect and haul firewood, but the teachers are always in charge of adding fuel to the fire. There is always direct adult supervision when children are in the vicinity of fire or hot coals.

Water Safety All visits to the creek and pond are under full supervision of teachers. Children will be allowed to wade in water that is less than knee deep while wearing water shoes or rain boots. 

First Aid at School In the case of a minor injury, the teachers may administer basic first aid—wash the injury with soap and water and cover with band-aids—as they see fit. The parents will be notified of any significant injuries at pickup (or after school via phone call if the child is picked up by another adult). In the case of a major injury, the teachers will call 911 and the parents/emergency contact and apply basic first aid until medical help arrives. All teachers have easy access to First Aid kits at all times. Children will always be sent to the nearest hospital if such extreme measures are needed. 

Illness To control the spread of illness, children with vomiting, diarrhea, and/or fever must remain at home and not return to school until the child has been symptom free, without medication, for 24 hours. Should a child become ill while at school, parents will be contacted to pick up the sick child promptly. If a parent cannot be reached immediately teaching staff will call the next emergency contact to arrange pick-up. 

Dispensing Medication If your child takes any medications that must be administered during the school day, you will need to provide a signed authorization that allows teachers to administer medication, even non-prescription. Specific instructions regarding dosage, frequency, and symptoms of the condition for which the medication is administered should be listed on the authorization form signed by a parent. The medication should be labeled with the child’s name. The Wauhatchie School staff member who administers the medication will document the time, the dosage, and any noticeable side effects. 

Emergency Evacuation In the unlikely case that we need to evacuate the property, all parents would be notified via phone call of the destination and pick up protocols. 

Bathroom Safety  All students must be FULLY potty-trained in order to attend Wauhatchie School. 

This means that your child can independently use the bathroom with no or limited help from a teacher. This includes going both #1 and #2 on their own. Your child should be able to climb up and sit on the toilet, climb down, wipe themselves, clean up after using the toilet, and manage the majority of their clothing and gear on their own. For each class, the bathroom area consists of both a designated outdoor space (chosen to allow for privacy, but located within earshot of a teacher) as well as an indoor toilet facility (composting toilet, portable toilet, indoor bathroom, etc). As a standard procedure, students will go #1 outdoors and #2 indoors unless too far from facilities to do so. Teachers are located so that they can hear children and are available to help if needed. 

We understand that young students may need help adjusting to using the bathroom in the forest. Parents and teachers can work together to help new students get comfortable with this during the first 2-3 weeks of school. We recommend practicing and talking with your child about this at home before school begins. We also understand that preschool-aged students may sometimes need help with layers or buttons/snaps, especially during the winter season. 

If a young child needs assistance with gear or using the bathroom, the teacher that helps will remain in eye-sight of the class and/or another teacher at all times and will always inform their co-teacher that they're helping a student. Teachers stay close enough to other children and teachers that they are never alone with the child going to the bathroom. The bathroom door will be open while a teacher is physically assisting a child in that space, and closed for privacy with the teacher waiting outside the door while the child actually uses the bathroom. 

Students may not attend school in a diaper or pull-up. If a student arrives at school and is not fully potty trained and/or has more than two accidents in a single week, you may be required to take a Pause in Enrollment in order to work on bathroom skills at home before returning to Wauhatchie School.  As a reminder, all students must be completely toilet-proficient as a condition of their enrollment in Wauhatchie School.

Wauhatchie believes and acknowledges that children are complex beings, with complex needs. We approach each child with care, curiosity and concern, but we also acknowledge that Forest school is not necessarily the best fit for all children. Wauhatchie reserves the right to pause enrollment at any point during the school year. A pause in enrollment can occur for any number of reasons, but common reasons include observable patterns of detrimental behavior, displays of complex trauma behaviors, and academic interventions beyond the scope of our learning framework.

The following protocols are by no means exclusive, and will be taken on a case by case basis with parental, teacher, and administrative involvement.

What is considered disruptive behavior?

Requiring constant attention from the staff

Inflicting physical or emotional harm on other children, adults, or self

Disrespecting people and materials provided in the program

Consistently disobeying the class rules

Consistently failing to follow teacher instructions

Verbally or physically threatening or harming other students and/or staff

Using inappropriate or offensive words repeatedly 

Navigating Disruptive Behaviors at Forest School

Wauhatchie School believes that the immersive forest environment is a natural guide for growth and learning. The forest provides so much as students learn to be empathetic, caring, and aware of themselves and others. 

We often gather in circles to share, ensuring that each student and teacher has a voice and a say in the day-to-day of our classes. We encourage and support children's innate ability to express deep compassion and concern for themselves, others and their environment as they're learning to be good humans.

Below are some strategies teachers use to help students experiencing conflict or exhibiting consistently disruptive behaviors in order to help them thrive in the outdoor learning environment:

• Establish a safe, strong classroom culture at the start the year and consistent boundaries  so all children feel safe to learn, explore, and express themselves within the framework of daily routines and a supportive, loving environment

• Teaching and modeling our three kindness rules each day:

  • • • I will be kind to nature

      • I will be kind to others

      • I will be kind to myself

• Give children space and support in their attempts to settle their own disputes

• Encourage children to communicate through disagreements and conflicts with another child, often peace-making in a group with teacher guidance

• Redirect behaviors if this seems potentially effective

• Counsel children individually about their behaviors and choices

• Separate a child from the group and utilizing calming strategies (sit spot, grounding, leaf breathing, anchoring, etc.) to help the student regulate

• Work with parents to ensure children are well-rested, well-fed and comfortable in their forest classroom

• Address group dynamics as a whole class, making sure each child's voice and opinion is heard and valued

• If conflict arises for younger students:

  • • • Quietly observe with open, non-judgmental attitude

      • Move closer to conflict at eye-level with the students

      • Describe what's happening out loud in simple language

      • Acknowledge feelings/experiences of all children involved

      • Lead with empathy, redirecting if needed and remaining available to observe, comfort and model gentleness until students disengage

• For older students, we encourage and facilitate guided discussions that promote listening, sharing and empathy towards one another.

Teachers will make parents aware of any disciplinary concerns through ongoing conversations (in person and via Minga) and then with Behavior and Incident Reports and calls or meetings with the teaching team as required.

Patterns of Detrimental or Disruptive Behavior

Wauhatchie has a zero tolerance policy for bullying, coercion, hitting, grabbing, pushing, verbal harassment, aggressiveness or any other demeaning or detrimental behavior.  If these behaviors occur, the teacher will separate the instigating child from the group and the following steps will be taken to ensure the safety of all students and staff in class.

Step One Incident/Behavior Report

Detrimental behaviors will be addressed in a behavior and/or incident report. This will be completed by a teacher to document inappropriate behaviors that directly and negatively impacted other children, staff members, or the group as a whole. This report will be shared with the parent and will explain the behavior and how the behavior has affected others. It will also explain how the situation was resolved. The incident report will be given to the parent at the end of the day to be signed and a brief discussion will take place between the parent and teacher to discuss how to address the behavior at school and at home.

Step Two Incident Report and Parent Call

If two behavior/incident reports are written regarding the same inappropriate behavior documenting that the child has difficulty managing his/her behavior on a recurring basis, parents will be asked to keep the child home for one school day to address the behavior at home. A member of the administration team will then call the parent to discuss how to best help the student manage the detrimental behavior and offer support and tools so that the teaching team and parents can be a united front for the student.

Step Three  Incident Report & Meet with Teachers & Admin about Enrollment Pause

If the concerning behavior does not improve and another incident report is written regarding the same behavior, parents will be asked to meet with the child’s teacher and a member of the admin team to discuss a pause in the child’s enrollment and construct a learning plan for the child’s return to school.  Pauses in enrollment are discussed as a teacher, admin and parent team to ensure the success of each student.  The steps for enrollment pauses are outlined on a case by case scenario to accommodate the unique needs of the student.

Academic Pauses in Enrollment

The first six weeks of school are critical in assessing a student’s comprehension of curriculum, social emotional learning and awareness.  Wauhatchie School understands that some students may need additional resources and learning support in order to be successful learners. If learning differences, special needs or necessary additional resources are identified in the first six weeks of school that fall outside of the learning framework of Wauhatchie School the following steps will be taken to ensure the success of the student.

Immediate Pause in Enrollment

There are a few reasons Wauhatchie School may issue an immediate Pause in Enrollment for a student. These reasons may include, but are not limited to:

• Dangerous or risky behaviors that could seriously harm themselves, a teacher, or other students

• More than two bathroom accidents in a single week

• Any situation involving CPS

• Any inappropriate touching on their body or others’ bodies

• Intentional and aggressive violent behavior, bullying, or coercion of other students

• Inability to stay within the boundaries or with the group

Academic or Behavioral Pauses in Enrollment

Step One Teacher, Admin, & Parent Meeting

Parents will be asked to meet with the student’s teacher and a member of the administration team to discuss the learning differences and special needs identified within the first six weeks of school.  A learning success plan will be established and resources available at Wauhatchie School will be outlined to help the student, teachers and parents work together for the success of the student. 

Step Two Enrollment Pause

If the learning plan established by the teachers in the teacher meeting doesn’t prove to be effective for the student’s success, an enrollment pause will be discussed with parents to allow time for the student to receive psycho-educational testing to determine  the specific and unique learning needs of the child.  Once testing by a licensed therapist has been completed, the results of the test and diagnosis will be shared with the student’s teachers and admin and a meeting will be set up to discuss a reintegration learning plan for the success of the student.

Step Three Reintegration

The student’s parents, teachers and a member of the admin team will meet to review the test results, discuss reintegration into class and establish a learning plan to ensure the student’s success at Wauhatchie School.  Wauhatchie School teachers and administration know that a forest school might be the best fit for every student and that the learning framework may not be able to meet the needs of each student.  If this is the case, the meeting to discuss reintegration may be a meeting to discuss better learning resources and environments for the students to help them on their learning journey.

Conditional Enrollment

Parents of students with identified learning differences, therapeutic assessments, previous psycho-educational testing, IEP and 504 services, or other special needs before the school year begins will be asked to provide any and all documentation of services and diagnosis received.  The admin team and the student’s teaching team will review the documentation and discuss the necessity of setting up a meeting before the school year begins to establish a learning success plan for the student.  Teachers will then observe the student in class for the first six weeks of school and regularly discuss their academic progress and social-emotional learning.  

After the first six weeks or at the teacher’s discretion, a meeting will be scheduled to reevaluate the learning success plan and discuss any additional resources necessary to meet the student’s unique and specific learning needs. Wauhatchie School teachers and administration know that a forest school environment might not be the best fit for every student and that the learning framework may not be able to meet student needs. If this is the case, the six week meeting may necessitate a discussion about more appropriate learning resources and environments for the students to help them on their learning journey.

Your student will be attending school on the beautiful Reflection Riding Arboretum & Nature Center campus! Reflection Riding is a separate organization from Wauhatchie School and we are so thrilled to partner with them to experience school on this stunning property. Each Wauhatchie family will also receive an annual membership to Reflection Riding so that you can enjoy all they have to offer outside of school hours.

Please fill out the below Reflection Riding Participant Waiver and Release before the school year begins.

Wauhatchie School is thrilled to offer your child many experiential activities they would not get in any other educational setting. However, there are inherent risks involved in this type of education and our forest setting. Wauhatchie School, Inc. cannot be held liable for such accidents and injury.

All parents/legal guardians of Wauhatchie students must complete the below waiver before the 2023-2024 school year begins.