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Registration Table of Contents
Registration Table of Contents
Registration Discounts and FInancial Assistance
Registration Discounts and FInancial Assistance
New Troupe Discount
New Troupe Discount
Is this your troupe's first time attending State Thespian Festival? First time attendees qualify for a discount on up to 6 student registrations. Amount of discount is determined on total number of registrations from all schools and will be noted on your final invoice. For reference, New Troupes attending State in 2025 received up to $300 total off their registration invoice.
Financial Assistance
Financial Assistance
The following options for financial assistance requests will be available in the State Registration Form:
Very High Need: "We are a designated Title 1/very low income school. We CANNOT attend without additional support for travel and lodging PLUS complimentary registration for up to 6 students and 1 adult. We are happy to volunteer extra in exchange for additional support."
High Need: "We are a designated Title 1/very low income school. Complimentary registration for up to 6 students and 1 adult would make attending possible."
Mixed Need: "We are a mixed income school but not designated Title 1 or very low income. We have access to fundraising or limited surplus department/school budget but complimentary registration for up to 3 students would be helpful if assistance is left over for schools in most need."
No Need: "We're a well-resourced school and can self-fundraise to pay our registration in full."
We Can Help: "Our program can fund one additional Future Thespian registration for another school with high or very high need!"
Other: "We're a well-resourced school but with special circumstances." (Select 'other' in form and describe).
What's Included In Registration for the WA State Thespian Festival?
What's Included In Registration for the WA State Thespian Festival?
The Highest Value Student Conference In Washington!
The Highest Value Student Conference In Washington!
Student Registration Includes:
Student Registration Includes:
✅ 12 sessions of workshops, shows, and experiences all 75 minutes each!
Think of how much twelve show tickets or fifteen hours of weekly studio voice, acting, or dance classes cost... it's like getting all of that in two days of State!
✅ Backstage Historic Theater Tour Tickets (5th Ave, ACT, or Paramount)
✅ 2 lunches
✅ T-shirt, swag bag, and any honor status ribbons/pins
✅ Professional Digital Welcome Photo of Troupe (during on-time check-in, Thursday only)
✅ Recognition of achievement in theatre including State and National Thespy Honorees, Honor Troupes, Backstage Challenge, Mainstage and Chapter Select Honors and more!
✅ Opportunity to prepare for and take the IATSE Local-15 Stagehands Union Intake Test for summer employment (seniors only who are or will be 18 by Summer)
✅ Opportunity to perform at State: Mainstage Performances, One Act Marathon, Thespy Fringe Stage, Backstage Challenge, Musical Work-In-Progress sharings, Lip Sync Battle, and more!
Troupe Director Registration Includes:
Troupe Director Registration Includes:
✅ Teacher Welcome Breakfast & Honor Celebration
✅ Clock Hours for Professional Development Track with Sponsor Swag Giveaways
✅ Backstage Historic Theater Tour Tickets (5th Ave, ACT, or Paramount)
✅ 2 Lunches, T-Shirt, & Swag Bag
Chaperone Registration Includes:
Chaperone Registration Includes:
✅ Backstage Historic Theater Tour Tickets (5th Ave, ACT, or Paramount)
✅ Workshop Observer Badge (participation in any Teacher Track Workshops of interest is welcomed!)
✅ 2 Lunches, T-Shirt, & Swag Bag
2026 State Thespian Festival REGISTRATION PRICES
2026 State Thespian Festival REGISTRATION PRICES
2026 Festival Registration:
- Inducted Thespians: $150
- Future Thespians (AKA non-Thespians): $175
- Troupe Directors: $55
- Chaperones (Minimum 1 per 15 students, PLUS Troupe Director): $55
- Optional Thursday Dinner Add-On: TBA
AS OF OCT 1, WA STATE IS NOW CHARGING ESSB 5814 SALES TAX ON ALL LIVE PRESENTATION WORKSHOPS and ACTIVITES.
✅ Prices include everything described above, including Historic Theater Tour Tickets, Teacher Breakfast, and Troupe Photo.
⛔ Not included: transportation, lodging, & breakfasts. We have negotiated deeply discounted room blocks at several nearby hotel options. Call soon to secure your spots! All hotel info here!
STEP 1: BEGIN COLLECTING STUDENT INFO - DUE January 30
STEP 1: BEGIN COLLECTING STUDENT INFO - DUE January 30
Attendee Info SpreadSheet
Attendee Info SpreadSheet
You can start collecting student and chaperone info any time! You will need the following for the Attendee Info Spreadsheet, due January 30 (Step 2 Part C below).
You can start collecting student and chaperone info any time! You will need the following for the Attendee Info Spreadsheet, due January 30 (Step 2 Part C below).
- All student participant and adult chaperone names
- Pronouns (as preferred for badges, optional)
- Student Thespian or Future Thespian status
- Number of students primarily interested in Theatre Tech/Design
- T-shirt sizes for all students and chaperones
- School Name & Troupe number (if applicable)
- All adult chaperone emails for background checks
- Any access needs for individuals
- Dietary restrictions/preferences:
- Vegan/vegetarian only (menu selection will work for both vegan and vegetarian preferences)
- Vegan/vegetarian AND gluten free
- Gluten-free only
- Gluten AND dairy-free
- Dairy-free only
- Pork-free only
- Pork AND gluten AND dairy-free
- (All menu items are nut-free but prepared in a commercial kitchen that does handle nuts and tree nuts, students with severe allergies are welcome to bring personal food as a precaution)
Thespy Honor Pin Recognition (Thespy Results for all regions published January 26, Final State Roster Submission Form due January 30).
Download the Attendee Info Spreadsheet here. Once open, go to File > Download--do not request edit access of the original file!
STEP 2: THREE-PART REGISTRATION & DEADLINES
STEP 2: THREE-PART REGISTRATION & DEADLINES
Available November 3 thru December 19, 2025
Available November 3 thru December 19, 2025
Due to the limited number of available sessions and the increased popularity of our Mainstage Performance, One Act Marathon, and Chapter Select programs, we have separated the completely optional application for these programs from the State Registration Form (Part B). This application is due December 19 but can you do regular registration (due January 23) to participate.
If your troupe would like to bring a Mainstage Dramatic Play, Comedic Play, or Musical, we have just 8 slots available for each category, and 16 slots available for the One Act Marathon. Those in One Act Marathon may also register to be nominated for EdTA's Chapter Select program to perform at the International Thespian Festival.
The application window for these programs is November 3 thru December 19, 2025. In the event more schools apply for a category than there are slots available, our Advisory Board will review submissions and make selections prioritizing variety of stories, larger casts, and having as many schools participate as possible. Ties will be broken by application timestamp. DO apply to bring more than one Mainstage and/or One Act if you have more than one to bring, just know we may not be able to give your school multiple slots.
Pre-Registration:
November 3 thru December 19, 2025Pre-Registration:
Registration:
December 20, 2025 thru January 23, 2026Registration:
Late/Updated Registration:
January 24 thru February 13, 2026Late/Updated Registration:
✅ December 19: Pre-Registration Deadline w/o Admin Fee or Late Fee!
- Pre-Registration tells us you're coming, approximately how many students, and all the key Festival info like Backstage Challenge, Honor Troupes, WIPS etc...
- $150 Administrative Fee WAVED for all schools who make the December 19 Pre-registration deadline!
- The Attendee Info Spreadsheet with names is NOT needed during Pre-Registration!
- Complimentary Changes thru January 30th!
✅ January 23: Registration Deadline w/o Late Fee.
- $150 Administrative Fee APPLIES to all registrations received December 20-January 23rd.
- The Attendee Info Spreadsheet with names is NOT needed during Registration!
- Complimentary Changes thru January 30th!
✅ January 24: Registration Summary available for you to confirm everything looks right!
✅ January 26: List of 2026 Excellent State and Superior National Thespy Honorees available.
✅ January 30: Deadline for complimentary changes to Registration From & State Roster Submission Form.
- Changes made between January 31 thru the end of Late Registration, February 13. will have a $100 Change Fee applied per new request.
✅ February 13: Late Deadline w/ Fees.
- $150 Administrative Fee applied to all registrations received December 20-February 13th.
- $250 Late Fee for NEW Late Registrations received January 24-February 13th
- The Attendee Info Spreadsheet with names IS ABSOLUTELY needed during Late Registration!
- ⛔ Backstage Historic Theater Tour Tickets are not guaranteed
- ⛔ Not available: FInancial assistance
- ⛔ Not available: Optional Thursday Dinner Add-On
- ⛔ Not available: Backstage Challenge, Musical WIP, or Lip Sync Battle options in Late Registration form.
January 26 thru 30th, 2026
January 26 thru 30th, 2026
✅ Thespy Results Published January 26. This Form is where you will submit your Thespy Honor Pin Orders for State attendees and pins for you to bring back to non-attendees.
✅ Submit your Attendee Info Spreadsheet with everything listed in Step 1 Above.
Download Attendee Info Spreadsheet Here (once open, go to File > Download, do not request edit access of the original file):
STEP 3: STATE INVOICES AND PAYMENTS: ALL PAYMENTS DUE FEBRUARY 27!
STEP 3: STATE INVOICES AND PAYMENTS: ALL PAYMENTS DUE FEBRUARY 27!
✅ January 30: Invoices Sent, payment is due four weeks later to avoid late payment fee
✅ February 14: Late/Updated Invoices Sent including:
$100 Change Fee for each registration update made January 31-February 13
$250 Late Registration Fee for all NEW Festival Registrations Received January 24-February 13
$150 Administration Fee
✅ February 27: Pay in Full Deadline, four weeks after Invoice Date.
⛔ February 28: $100 Late Payment Fee invoice will be sent to schools with unpaid invoices
Why All The Fees?
Why All The Fees?
We have instituted the following to encourage schools to complete registration on time and have final payment on time:
Waving the $150 Administration Fee for those who do Pre-Registration
Complimentary changes thru January 30th for those Pre-Register or register by the January 23rd deadline
$250 Late Registration Fee
$100 Change Fee
$100 Late Payment Fee
This structure saves our Treasurer and the rest of the volunteer WA Thespian Board from additional unnecessary hours making last-minute changes and undoing work based off incomplete registration information. It also ensures we have money in the bank to pay festival expenses. Thank you for your help following the deadlines above, submitting your registration information carefully, and paying your invoice as soon as possible so we can spend our time planning an amazing Festival for you and your students!
STEP 4: Collect and Copy Consent/Accept Forms
STEP 4: Collect and Copy Consent/Accept Forms
One at the Desk, the other in the badge!
One at the Desk, the other in the badge!
Download Consent/Accept Form Here! -- 2 Printed Copies REQUIRED for all attendees, including adults.
Bring one set of copies to the Teacher Check-In desk when you arrive at State, distribute the other set to attendees to fold up and stuff inside their name badge. All attendees must wear their name badge with their completed Consent/Accept form inside at all times during the festival.
During Teacher Check Out at the end of State, pick up the second copy of forms and dispose of them securely as they contain personal information about everyone in your troupe!
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