Section 3:
Resource Library

Headings

Headings help organize content and make it easier for everyone to read and navigate. Screen reader users often rely on headings to move through a page quickly.

• Use built-in heading styles in Word, PowerPoint, websites, and Google Docs.

• Keep headings in order (Heading 1 → Heading 2 → Heading 3).

• Do not make text look like a heading by only changing the font size or making it bold.

• Why Headings are Important

• Heading Levels and Styles

• Creating a Table of Contents

Tables

Should be easy to understand and navigate.

• Use headers for rows and columns.

• Keep tables simple.

• Avoid merged or split cells when possible.

• Introduction to Accessible Tables

• Column and Row Headers

• Table Red Flags to Avoid

• Creating Accessible Tables

Lists

• Introduction to Accessible Lists

• Creating Accessible Lists

Columns

• Introduction to Accessible Columns

• Creating Accessible Columns

Color Contrast

Text should be easy to read against the background. Low contrast can make content difficult to see.

• Avoid light gray text on white backgrounds.

• Dark text on a light background is usually easiest to read.

• Use online contrast checkers if unsure.

Google Documents

• Google Accessibility Features

• Using Grackle Accessibility Checker

Microsoft Documents

• Making Documents Accessible in Microsoft 365

Microsoft Word

• Using Word’s Accessibility Checker

Microsoft Excel

• How to Make an Excel Sheet Accessible

• How to Use the Accessibility Checker in Excel

Microsoft PowerPoint

• How to Create a New and Accessible PowerPoint

• Check Accessibility in PowerPoint

What are the Web Content Accessibility Guidelines?

Web Accessibility Checklist

How do Screen Readers work?

Accessibility also applies to social media posts.

• Add alt text to images.

• Use CamelCase hashtags (#DigitalAccessibility).

• Caption videos.

• Avoid flashing or rapidly moving content.

• Accessible Social Media Basics

Alt text (alternative text) describes images for people who cannot see them. Screen readers read alt text aloud.

• Describe the important information in the image.

• Keep descriptions short and meaningful.

• Decorative images usually do not need alt text.

Example: “Volunteer planting trees at a community event.”

• Making images accessible with alternative text

What is Captioning?

Captions allow users to read spoken content and important sounds in videos.

• Include accurate captions on all public videos.

• Review auto-generated captions for mistakes.

Captions help many users, including Deaf and hard of hearing individuals.

How To Add Captions To Any Video