Chairman App an internal management and reporting tool. It gives authorized personnel, including the Chairman, branch administrators and designated staff, access to branch cash position, account information, day open/close operations, vouchers, online collections and payments, guest house records, and daily financial reports.
This Privacy Policy explains what information the App collects, how it is used, how it is protected, and the choices available to you. By using the App, you agree to the practices described here.
The App is intended solely for authorized employees, officers and management of the organization. It is not intended for use by the general public or by customers directly. Access is restricted through login credentials issued by the organization.
Login and account credentials: username, password and bank ID.
Branch financial data: cash-in-hand balances, account summaries and detailed account information, day open/close and timestamps, and back-dated transaction corrections.
Vouchers and transactions: voucher creation, updates and approval records.
Guest house module data: booking records, occupant details and related administrative entries used by admin staff to manage guest house operations.
Reports: daily financial and operational reports generated and made available for viewing or downloading within the App.
Device information (device model, unique device identifiers).
App usage data and activity logs (login times, actions performed, session duration) for audit and security purposes.
IP address and approximate location, where required for security and fraud monitoring.
Crash logs and diagnostic data, to help us fix bugs and improve performance.
a. Storage
To save and download daily reports and other files generated in the App.
b. Internet / network access
To sync account, voucher and transaction data with bank servers.
c.Location (fine and coarse), GPS
To record the location associated with branch activity or transactions, and to support fraud prevention.
d.Camera
To capture photos of documents, receipts, vouchers or property (for example, guest house records) directly within the App.
To provide core App functionality: displaying cash-in-hand, account details, day open/close status, vouchers and reports.
To process and reconcile online collections and payments reports.
To maintain accurate audit trails, including records of back-dated entries and voucher updates, for compliance and internal control.
To manage guest house bookings and related administrative records.
To generate and enable downloading of daily reports.
To authenticate users and restrict access based on role and permissions.
To detect, investigate and prevent fraud, unauthorized access or misuse.
To maintain, troubleshoot and improve App performance and security.
To comply with applicable banking regulations, internal audit requirements and legal obligations.
We do not sell or rent your information. Data within the App may be shared only:
Within the organization, with authorized personnel, branches and departments on a need-to-know basis.
With service providers who host servers or support the App's technical infrastructure, under confidentiality obligations.
With payment processing and banking partners, strictly to complete online collections and payments initiated through the App.
With regulators, auditors or law enforcement where required by law, regulation or valid legal process.
In connection with an internal audit or investigation, or as necessary to protect the rights, property or safety of the organization.
Data is stored on secure servers with access restricted to authorized personnel.
We use measures such as role-based access control and activity logging to protect data against unauthorized access, alteration or loss.
Sensitive actions, such as back-date changes and voucher updates, are logged with user identity and timestamp for accountability.
We retain financial, transaction and audit-trail data for as long as required to fulfil operational purposes and to comply with applicable banking regulations and statutory record-keeping requirements.
Authorized users may request access to, correction of, or clarification about data associated with their account by contacting the administrator.
Access to the App can be revoked or modified by the organization's IT/admin team at any time.
Any rights available under applicable data protection law can be exercised by contacting us.
The App is an internal business tool intended for use by adult employees and administrators only. It is not directed at children, and we do not knowingly collect information from children.
We may update this Privacy Policy from time to time to reflect changes in the App's functionality or legal requirements. Continued use of the App after changes take effect constitutes acceptance of the revised policy.
If you have questions or concerns about this Privacy Policy or how your data is handled, contact us.