1. Revised Privacy Policy

Last updated: 29. September 2025

Zelo (“we,” “our,” “us”) provides an AI-powered productivity platform and Chrome extension that helps teams keep their tasks and backlogs up to date. We are committed to protecting your privacy and being transparent about how we handle your data.

This Privacy Policy explains how Zelo collects, uses, shares, and protects information when you use our Chrome extension and related services.

1. Information We Collect

1.1 User Authentication & Account Data

• Email address, name, and profile information
  
  

• Profile pictures (via Google OAuth)
  
  

• Authentication tokens and session data
  
  

• Organization membership and user roles
  
  

1.2 Meeting Data (only with user consent)

• Meeting URLs (Google Meet, Zoom, Microsoft Teams)
  
  

• Transcriptions, speaker identification, participant names
  
  

• Meeting titles, timestamps, and descriptions
  
  

• Meeting recordings (via Recall.ai, only if user enables this feature)
  *Zelo only records or transcribes meetings when users explicitly enable and authorize it.
  
  

1.3 Task & Project Data

• Task titles, descriptions, and metadata
  
  

• Task updates, status changes, and AI-generated suggestions
  
  

• Data from connected tools (Linear, Jira, Asana, Trello, ClickUp)
  
  

1.4 Browser & Extension Data

• Limited permissions to access supported meeting platforms (Google Meet, Zoom, Teams)
  
  

• Access to connected project management tools
  
  

• Local extension settings
  
  

• Tab information for context-aware suggestions
  
  

• OAuth tokens for integrations
  
  

1.5 Analytics & Monitoring

• Error logs and monitoring (via Sentry)
  
  

• AI usage tracking (via Langfuse)
  
  

• Performance metrics and database analytics
  
  

2. How We Use Your Information

We use collected information to:

• Provide authentication and account access
  
  

• Record and transcribe meetings only when enabled by the user
  
  

• Generate AI-powered task suggestions
  
  

• Sync with connected project management tools
  
  

• Improve our services through analytics and monitoring
  
  

• Ensure security, integrity, and error tracking
  
  

We do not sell your personal data.

3. How We Share Your Information

We only share your information with trusted service providers that enable Zelo to function, including:

• Supabase – authentication and database hosting
  
  

• Recall.ai – meeting transcription and recording services
  
  

• Google Calendar – event and scheduling data
  
  

• Unified.to – connectivity with project management tools
  
  

• OpenAI – AI embeddings and language processing
  
  

• Meilisearch – search indexing
  
  

• Sentry – error monitoring
  
  

• Langfuse – AI observability and tracking
  
  

We do not share data with advertisers or unrelated third parties.

4. Data Storage & Security

• Data is stored in secure databases (PostgreSQL, Redis, Meilisearch)
  
  

• Recordings and transcripts are encrypted in transit and at rest
  
  

• OAuth and JWT tokens are securely managed
  
  

• Webhook signatures and database triggers ensure data integrity
  
  

5. Your Rights & Choices

You may:

• Request access to or deletion of your data
  
  

• Disconnect integrations at any time
  
  

• Revoke permissions via your browser or third-party providers (e.g. Google)
  
  

For data deletion requests, contact us at privacy@zelo.ai.

6. International Data Transfers

Data may be processed and stored in locations outside your country of residence. We take appropriate safeguards to protect your information.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last updated” date.

8. Contact Us

If you have questions about this Privacy Policy or your data, contact us at:
Email: vs@zelotask.com