Article 1: This association shall be called the "Zao-Danchi Neighborhood Association" (hereinafter referred to as "the association").

Article 2: The Association aims to promote mutual aid and welfare, and is organized by companies, offices and residents related to the Higashi Zao 2-chome area.

Article 3: The business year and fiscal year of the Association shall be "from January 1st to December 31st of the same year".

Article 4: The Association collects the neighborhood association fees from members and manages them in order to ensure the smooth operation of the Association.

Article 5: Based on the mandate from the former snow removal association, the association shall, regardless of whether the member of the neighborhood association Collect and manage snow removal operating costs as part of the facility's electricity charges.

Article 6: The amount of the neighborhood association fee and the snow consumption operating fee in the two preceding articles and the preceding article shall be determined by the board of directors of the association. Any objection to this decision shall be considered and decided by the General Assembly if it satisfies a quorum of the General Assembly.

Article 7: The Association shall appoint officers as stipulated in 1 and 2 of this article.

1. The Association will appoint the following officers and constitute the Board of Directors. TThese officers will be rotated among members and will hold designated positions based on the internal regulations. The term of office for each position is one year, but each position shall remain in place until the next position is determined. Officers are elected by resolution of the general meeting or board of directors, and the same applies to the dismissal of officers. If the resolutions of the general meeting and the board of directors differ, the resolution of the general meeting will prevail.
(a)  Chairman of the Neighborhood: 1 person. Represents the association and supervises operations.
(b)  Vice Chairman of the Neighborhood Association: 1 person. Supporting the duties of the Chairman of the Neighborhood Association.
(c)  Accounting: 1 person. Handle the accounting and business of the Society.
(d)  Accounting Audit: 2 people. Audit the accounting of the Association.

2. The Association will have a group leader. The group leader will rotate among each group, participate in meetings as a representative of each group, and carry out the work of each group.

3. Regarding the rotation of officers and group leaders, members with special circumstances may be exempted. In that case, the rotation order moves to the next member.

Article 8: The Association shall provide the following allowances. The amount of this allowance is paid monthly, and is basically paid in a lump sum at the end of the relevant fiscal year. However, if there is a transfer during the fiscal year, you can calculate and pay the applicable period without waiting for the end of the fiscal year. Furthermore, expenses other than allowances shall be recorded and paid in the Association's accounts based on the approval of the Board of Directors.

(1) Officer allowance
(a)  Chairman of the Neighborhood Association: 2,500 yen per month (30,000 yen per year).
(b)  Vice Chairman of the Neighborhood Association: 1,000 yen per month (12,000 yen per year).
(c)  Accounting: 2,500 yen per month (30,000 yen per year).
(d)  Accounting audit: 1,000 yen per month (12,000 yen per year).  2 people.

(2)  Group leader allowance
(a)  Group leader: 500 yen per month (6,000 yen per year).

(3) Environmental beautification promotion committee allowance
(a)  Management of temporary garbage storage frames: 3,000 yen per month (36,000 yen per year).
(b)  Garbage station management outsourcing work: Follow the contract details.

Article 9: The Association holds a general meeting.

(1) At the general meeting, each member has one voting right. However, residents of housing complex (apartments, employee dormitories, etc.) are not given the right to vote at association meetings, even if they have paid their own neighborhood association fees. Then, the manager (management company or owner) of the housing complex will be granted one voting right at the general meeting of the neighborhood association, regardless of the number of residents in the apartment complex who are paying neighborhood association fees.
(2) The quorum for a general meeting shall be one-third.
(3) Voting rights at the general meeting can be obtained by attending the general meeting, by submitting the prescribed voting rights exercise form (if you attend, voting rights on the day will take priority), or by submitting a proxy. can be exercised. If you are absent, do not submit a voting form, or do not submit a power of attorney, you will not be able to participate in the resolutions of the general meeting.
(4) Proposals at the general meeting shall be approved by at least one-half of the voting rights present.

Article 10: Matters not stipulated in these regulations shall be discussed and handled by the board of officers.

Article 11: For all disputes regarding this neighborhood association (including mediation procedures by the courts), the Nagaoka Summary Court or Niigata District Court shall have exclusive jurisdiction as the court of first instance.

Article 12: The application of these regulations shall be effective retroactively from January 1, 2024 with the resolution of the General Assembly on February 25, 2024.

Please note that if there is an error in the translation from Japanese to a foreign language, the Japanese explanation will be correct.