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Q: What time zone is the conference in?
Q: What time zone is the conference in?
Central Standard Time Zone (CT). Use this time converter if needed.
Q: Do I need to register for the conference to present? to attend?
Q: Do I need to register for the conference to present? to attend?
Yes. If you are presenting, you must register. If you are attending, and not presenting, you must register, too. It is only $30. Here is the link: https://www.yalsummit.org/conference-registration
Q: Will I have tech support in the presentation room?
Q: Will I have tech support in the presentation room?
Yes, each presentation room has a dedicated tech support person. There will be a slide to greet you so you know you are in the right room 10 minutes BEFORE your session. The tech person will make sure you have all the access you need to controls and help you get your slides ready. The tech person will collect attendance and also let you know when you have 5 minutes remaining.
Q: Who is the best person to contact if I have issues during the conference?
Q: Who is the best person to contact if I have issues during the conference?
If you are having tech issues, ______________ is our lead tech support if you have any questions about links or trouble logging on, contact him: _______________________
If you are having general issues related to the conference, you may reach out to the summit co-directors: Michelle Falter at michelle.falter@snc.edu or Gretchen Rumohr at ghr001@aquinas.edu
Q: How much time do we have to present?
Q: How much time do we have to present?
Research and Classroom Practice sessions are 30 minutes. Panel presentations are 1 hour in length. Regardless of format, you should build in time to your presentation for Questions/Conversation. If you are doing a Digital Poster Presentation, these are done asynchronously. A video introduction will go along with your digital poster which should be no longer than 3 minutes.
Q: Where are the links to the online sessions?
Q: Where are the links to the online sessions?
The Zoom links will be emailed to the email with which you registered the day before the Summit. Each room will have the same link all day with the same password for all rooms and sessions.
To join your session, you will click on the link provided on the program. We recommend you join your Zoom room 5-10 minutes before your session to be sure you can access the link. The Zoom host will give you screen-share access and pin speakers. Then, they will be available for any tech questions or concerns.
Q: What are session moderators?
Q: What are session moderators?
Members of the YAL Summit Advisory Board will serve as moderators for sessions. Moderators are there to make sure people stay within the time parameters, help engage in discussion, and monitor chats. They are primarily there to get the conversation started or finished!
Q: How do I share materials with participants?
Q: How do I share materials with participants?
If you'd like to share materials, a hyperlink can be easily shared in the chat. (Be sure you have selected "view only" sharing access if you do not want people to have editing access.) The chat may also allow for you to drop/upload a file. Another alternative is to share your email to welcome inquiries about your presentation or materials. Of course, there may be other options you've found as an experienced Zoom-er.
Q: How do I make sure wi-fi is stable?
Q: How do I make sure wi-fi is stable?
Regarding wi-fi stability, be sure to join the session from a strong wi-fi location. You may need to close any apps on your device that you do not need to preserve bandwidth. If you do have problems, during the presentation, you can turn off your video to save bandwidth, too. Also, the Zoom host can share their screen to present your slides, but again, for that you must have your slides accessible. If you are concerned, an option is to email your slides to the Zoom host.
Q: How do I set up my online Summit space?
Q: How do I set up my online Summit space?
We imagine you may be adept at setting up and facilitating a Zoom presentation, but if you'd like some guidance, we recommend setting up your home-office-closet-kitchen presentation space so that you are facing a natural light source (window) or, at minimum, have a lamp in front of you rather than being back or side lit. We recommend doing a practice Zoom presentation at home (invite a friend or family member to join) to be sure your video and sound are strong. Here is one helpful tutorial about the aesthetics of online presenting, but YouTube has many.
Q: Do you have any tips for presenters?
Q: Do you have any tips for presenters?
We offer a few short checklist to support you in preparing for and enjoying your presentation experience.
Checklist for preparing for your Summit session
Note on the program the length of your session. Plan accordingly and consider practicing. For breakout sessions, we do hope there is some interactive portion so that participants can engage in conversation and practice some of the strategies you suggest such as an opportunity to do some reflective-creative writing, read a short passage, discuss with a partner or small group, etc.
Do not read papers to us. This summit is interactive. Teach us!
Checklist for the day of your Summit presentation
You will not have a session chair, so it is up to you and your co-presenters to introduce yourselves and your session in addition to monitoring your time and facilitating a discussion (if that is part of your session).
You will have a tech person and a YAL summit advisor board member present (as a moderator) to help monitor issues and the time. Leave time for discussion so that there can be conversation about your topic.
Checklist for the presentation itself
Most of the sessions are 30 minutes (panels are 1 hour), so wear a watch or bring your phone (on airplane mode) to keep an eye on the time.
If you are prone to nerves, bring water with you to help you remember to take a pause.
Consider using a QR code on your slides or using a Tiny URL to share materials with attendees if you'd like to minimize passing materials or movement. It is up to you if you'd like to use a mask.
Leave enough time to debrief take-aways or for a Q&A session after your session.
Offer a way for interested audience members to get in touch with you after the conference or reach out to gain access to materials. It is completely up to you what/how/if to share intellectual property.
Checklist for after your presentation
We do hope you attend other sessions, but consider sticking around to answer any questions that weren’t covered in your Q&A.
Once the questions are over, find somewhere quiet to relax for a short time after – it’s likely you’ll have a post-presentation adrenaline crash. Sit back and jot down your impression of your presentation and what you’d like to change next time.
If your fellow students or colleagues were at the conference, ask them for honest feedback on how your presentation went.
Q: Do you provide professional development credits or certificates of attendance?
Q: Do you provide professional development credits or certificates of attendance?
We can accommodate this request. If you do not need or want evidence of attendance, you do NOT need to complete the attendance form.
Check with your school or district to see if participation in the Summit will count toward your recertification; note that each state has different rules for certification processes, so be sure to check documentation requirements prior to the Summit.
With each session you attend, complete this Google form, which timestamps when you completed it as evidence of your attendance in that session.
At the end of the day, Oklahoma State University's School of Teaching, Learning, and Educational Sciences will issue you a certificate with the list of sessions you attended so that you can submit the evidence to your accreditation organization. We will send this to the email you use in the Google form.
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