Instructions

Presentation Instruction

• Presentation length:

  • Short papers: 10 min presentation and 5 min QnA

  • Long papers: 15 min presentation and 5 min QnA

During the workshop, the presenters may make an online live presentation, or choose to play their pre-recorded presentation videos. However, the QnA MUST be live and interactive with the audience.

Pre-recorded Video + Caption Instruction

All the presentations MUST be pre-recorded with captions, and the pre-recorded presentation video should adhere to the following guidelines:

- Video Length: 10 minutes for short papers, 15 minutes for long papers.

- Standard framed HD video format.

- Your video will need to be submitted via a YouTube URL link. Please send the link to the organizers via this Google Form by March 19th, 2023.

- Please follow the YouTube recommended encoding settings (for frame rate and bitrate): https://support.google.com/youtube/answer/1722171?hl=en

- Encode your video using square pixels for the pixel aspect ratio and disable interlacing.

- We strongly recommend a 16:9 aspect ratio and resolution of at least 1280x720. High frame rate and resolutions are possible if within the YouTube recommendations.

IEEE VR requires captions for all video content. Therefore, you need to create closed captions for your pre-recorded presentation video. Under the following link, you find a set of instructions on how to use YouTube's speech recognition to automatically generate captions and adjust them manually to an acceptable level:

https://docs.google.com/document/d/10auVKQ_4iOD_RmQgf8DIPD7Vx63M3djf02Pq0Ljs3EI/edit?usp=sharing 

This process ensures that captions will be optionally available when your video is played on YouTube.

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Motivation

Captions at IEEE VR can help a variety of viewers to understand better:

• persons who are hard-of-hearing or deaf,

• persons watching the videos in a non-native language,

• persons who are watching in a noisy environment (e.g., when commuting on public transportation)

• persons in environments that require them to be quiet, like large offices,

• persons who are tired,

• persons who may not be familiar with some of the technical terminology you use.

Different studies show that 50–80% of people use captions (at least occasionally) if available! Lastly, captions can also profit you by making it easier for others to understand you if people are unfamiliar with your particular accent or dialect.