Privacy Policy – Veejay WorkTrack Attendance

Effective Date: 27 March 2026
Company: Veejay Facility Management Pvt LTD
Contact Email: vijay@veejayfacility.com

1. Introduction

This Privacy Policy describes how Veejay WorkTrack Attendance (“the App”, “we”, “our”, or “us”) collects, uses, processes, and protects personal information. This application is an internal workforce attendance and management system intended for use by authorized employees, supervisors, administrators, and management staff of Veejay Facility Management Pvt LTD.

By using this App, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1 Personal Information

We may collect the following personal information:

• Full name

• Phone number

• Employee ID

• Role (Admin, Supervisor, Worker, Staff)

• Company and site assignment details

2.2 Attendance and Work Information

We collect and store:

• Clock-in and clock-out timestamps

• Attendance status

• Shift schedules

• Site assignments

• Supervisor-marked attendance

• Self-attendance records

• Leave applications and leave history

• Reliever deployment and assignment records

• work-related reports

2.3 Location Data (Geofence-Based Attendance)

The App collects precise location data only when a user marks attendance.
Location data is used solely to verify that the user is physically present at an authorized work location using geofencing.

Important:

• The App does not track location continuously.

• The App does not collect location data in the background.

• Location access is used only during active attendance actions such as clock-in and clock-out.

2.4 Device and Technical Information

We may collect limited technical information such as:

• Device type and model

• Operating system version

• App usage logs

• Error and crash reports

• IP address and login activity (for security)

• Unique device identifiers may be collected to enhance security, prevent unauthorized access, and ensure attendance is marked only from authorized devices.

3. How We Use the Information

We use collected data for the following purposes:

• Employee attendance tracking

• Workforce and shift management

• Site assignment management

• Leave and absence management

• Reliever and replacement management

• Payroll, compliance, and audit records

• Security monitoring and fraud prevention

• Improving app performance, reliability, and security

4. Data Sharing and Disclosure

We do not sell, rent, or trade personal data.

We may share data only with:

• The employee’s organization (Veejay Facility Management Pvt LTD)

• Authorized administrators, HR personnel, and supervisors

• Technology service providers (such as secure cloud hosting providers) strictly for app functionality

• Government or legal authorities if required by law, regulation, or legal process

5. Data Security

We implement appropriate technical and organizational security measures, including:

• Secure servers

• Encrypted data transmission (HTTPS)

• Authentication and access control

• Role-based access permissions

While we strive to protect user data, no method of electronic storage or transmission over the internet is 100% secure.

6. Data Retention

We retain data only for as long as necessary for business and legal purposes, including:

• Attendance records

• Work logs

• Leave records

• Payroll and compliance records

• Audit and legal requirements

Some data may be retained even after account deletion where required for legal, tax, payroll, audit, or compliance purposes.

7. User Rights

Users may:

• Request correction of inaccurate personal data

• Request account deletion

• Request access to their personal data through their organization administrator

Account deletion requests can be submitted by contacting the company at the email provided below.

8. Data Deletion

Users may request deletion of their account by contacting their organization administrator or by emailing vijay@veejayfacility.com.

Upon account deletion:

• User login access will be disabled

• Personal information may be deleted or anonymized

• Certain records (attendance, payroll, compliance records) may be retained where required by law or organizational policies

9. Permissions Used by the App

The App may request the following permissions:

Location (Foreground Only):
Used only to verify attendance location via geofencing when the user marks attendance.

Internet Access:
Used to securely sync attendance and workforce data with company servers.

10. Third-Party Services

The App may use secure third-party services such as cloud hosting, database services, and analytics tools strictly for application functionality, security, and performance monitoring. These providers are required to protect data in accordance with applicable privacy laws.

11. Children’s Privacy

This App is intended strictly for employees and authorized personnel of the organization and is not intended for individuals under the age of 18. We do not knowingly collect personal data from children.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

13. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your data, please contact:

Company: Veejay Facility Management Pvt LTD
Email: vijay@veejayfacility.com

By using this App, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information as described.