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Where we last left off was the first 3-6 months on the job, and we're still there. Remember the PMBOK I told you to put on a shelf? Yeah, leave it there. You still don't know what you've gotten yourself into. MS Project? You can pull that out now, but only for your own timeline management. You don't want to get distracted from the work at hand and as a project manager you already know that a personal timeline/WBS can help keep you on track.
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You've fully realized why you've been asked to start a PMO now, right? Wrong. It's an iterative process, you'll keep coming back to understanding the culture and micro-culture of the organization because it is dynamic. But for now you're not walking blindly into the fray.
Starting from the top down, as I discussed in my previous article, will give you an idea of how "bought in" leadership is in actually establishing a project management office. They hired you to do this, so they must be fully onboard right? Nope!
Those same studies show that organizations that persist with a robust PMO beyond that point are significantly more successful than others. I have been able to predict the death of multiple PMO's after just 3 months on the job. In each case none lasted much longer than 2 years. Why? A variety of factors, but most frequently a lack of support from leadership is the key contributor.
More likely than not projects have been coming through the pipeline like water through a firehose. No real checks and balances and very little, if any, justification. You need to get a firm grasp on what your portfolio looks like, what is in progress and slow it down temporarily. How?
Implement a Stage Gate Process, keep interviewing team members, identify how projects come through the process, sit in on as many meetings as possible - without contributing - & prepare to upset a lot of people.
Implement a Stage Gate Process: If you're unfamiliar with a a Stage Gate process the easiest way to explain it is it is a business case, a justification, of the project that one wishes to initiate. Each Stage Gate is a check in to ensure the project is delivering to expectations and not turning into something different. As I said to one of my colleagues at Godiva "We need to know if we're making chocolate or cat toys!"
Using the same process as in my first article in this series, keep meeting with cross functional team members to identify how projects come through the process currently. Key questions that will tell you how mature a companies product development process are:
Project Management itself isn't an easy job. Leading a Project Management Office? Even less so. The process, the procedure and the team development are the easy parts. The difficult part is knowing that you will upset a lot of people just by your presence.
A formalized Project Management Office is a signal that change is coming and that the way things are done is no longer acceptable. You'd be upset at this too, wouldn't you? You won't win over everyone but the best way to help people come around is through constant, open communication. Holding introduction sessions can go a long way, as well as trainings. Be open to their feedback and their criticisms, but don't acquiesce just to get out of a tense situation.
As before I have left quite a bit of information out in an effort to spark questions - and frankly make this a digestible series. If you like go ahead and post questions as comments on this article and I'll do my best to answer each and every one of them. If there's a topic you'd like me to go into detail on in another article I'm happy to hear about it!
There were seven new releases to chart this week, including the new number one. In fact, that new number one dominated in a surprising way and none of the other new releases managed to make much of an impact at the box office. Despicable Me led the way with 3.75 million units sold and $62.70 million. If there were any doubts about a sequel, this ended them, as the film is already in the top ten for the year. More...2010 Holiday Gift Guide: Part INovember 26th, 2010
This weekend is Thanksgiving and that means Black Friday and Cyber Monday plus 48 hours of shopping in between. Personally, I've done my Christmas shopping, and I have been for weeks; in fact, I've even finished wrapping everything. For the rest of you, here is the first part in our annual Holiday Gift Guide. This week we will look at some of the major first-run releases, but we start with a short talk on...More...DVD Sales: Good Week for NightAugust 24th, 2010
Only three new releases managed to reach the top 30 on the DVD sales chart this week, led by Date Night. The DVD sold an estimated 623,000 units, and generated $10.58 million in consumer spending at retail during its first week of release. More...DVD Sales: Wimpy Kicks Some AssAugust 18th, 2010
A good week with a number of interesting releases but no real blockbusters. Kick-Ass, Diary of a Wimpy Kid, Escape from New York, and Bull Durham are all coming out this week and I will get a chance to review them. ... Note the future tense. None of the screeners have arrived yet, but hopefully they all will get here soon. I am always hesitant to award the Pick of the Week to a release when the screener is late, as I prefer to take the opportunity to delve further into the DVD / Blu-ray. Fortunately, one of the prime candidates did arrive on time and Road to Perdition on Blu-ray is worthy of Pick of the Week honors. More...International Details: Another Milestone for AliceMay 16th, 2010
For the fourth weekend in a row, Alice in Wonderland remained in second place, this time adding $13.28 million on 3843 screens in 54 markets for a total of $630.30 million internationally and $961.15 million worldwide. Since last week it has crossed the $600 million milestone on the international scene, making it just the 13th film to do so. It is now the seventh highest grossing film of all time. The film's per screen average has declined enough that it will likely shed screens and markets rather quickly. That said, if the worst thing you can say about a movie's box office run is, "It might not make it to $1 billion!" then the film is a massive success. More...International Details: Wonderful Milestone for AliceMay 9th, 2010
With Iron Man 2 debuting over the past weekend, Alice in Wonderland had one last gasp before the onslaught of summer blockbusters. It remained in second place with $23.54 million on 4263 screens in 54 markets over the weekend for a total of $592.23 million after two months of release. Worldwide, the film now has $921.92 million, which means that over the weekend it became just the 14th film to cross the $900 million milestone. It has already overtaken Shrek 2 for 13th place. By now, it is likely already in the top ten all-time and has a nominal shot at $1 billion worldwide. More...Weekend Estimates: Iron Man 2 Leads Off Summer with Fifth Best OpeningMay 9th, 2010
A prime launch date, inflated ticket prices, and the unbeatable formula of a superhero sequel combined to give Iron Man 2 a massive opening weekend, according to Paramount's estimate, released on Sunday.Their projected $133.6 million would make the movie the fifth-biggest opener of all time, and cements Iron Man's place among the industry's mega-franchises, alongside Batman, Spider-Man, Pirates of the Caribbean, Twilight and Harry Potter.More...International Top Five: Clash Cracks Another MilestoneApril 28th, 2010
It was not a particularly strong week at the box office, but that should surprise few people. Four of the top five films reached expectations or at least came within a rounding error of doing so. The overall box office brought in $100 million. This is 17% lower than last weekend and 12% lower than the same weekend last year. That said, 2010 still has a large lead over 2009 at $3.32 billion to $3.06 billion. More...International Details: Foreign Releases Go LalaApril 25th, 2010
There were more than a dozen foreign releases to reach the top 30 on the international chart, starting with Go Lala Go!. This Chinese film opened in first place in its native market and sixth place overall with $6.44 million on 655 screens. More...Weekend Preview: Are New Releases Bound to be Losers? April 22nd, 2010
While there are three wide releases coming out this week, including one debuting on Thursday, most box office analysts think that it will be a holdover, How to Train Your Dragon, that will take top spot. This is partially due to that film's strong holds so far, but also partially due to weakness in the three new releases. Expect a sizable drop-off from last weekend, but more importantly, a large drop-off from the same weekend last year. More...Contest: And Taking Names: Winning AnnouncementApril 21st, 2010
New releases were not able to live up to expectations over the weekend, but at least the holdovers were able to compensate. In fact, there were five films that earned more than $15 million at the box office over the weekend. So while the top film might have missed expectations, there was a lot of strength further down the list. The overall box office was down 5.8% from last weekend to $120 million, but that is still 10.7% higher than the same weekend last year. Meanwhile, year-to-date 2010 has made $3.19 billion and it is still 9.4% higher than last year's pace. More...International Details: Date Night an International AffairApril 18th, 2010
Another impressive hold from How to Train Your Dragon combined with a lacklustre opening for Kick-Ass to produce a second consecutive weekend where Sunday's estimates are too close to declare a weekend winner.Paramount's estimate for Dragon is $20 million, while Lionsgate has Kick-Ass pegged at $19.75 million.Lionsgate's second place position now may simply be because they've posted a more precise estimate.Remarkably, there are three more movies within $5 million of top spot: Death at a Funeral opened with $17 million, which is just behind Date Night's second weekend $17.3 million (down just 31%), and Clash of the Titans did pretty well in its third weekend with an estimated $15.77 million.More...Will Super Heroes Kick Ass or will Funeral have a Lively Start?April 15th, 2010 a3c65b3c4b
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