Officers

Overview

The duties of the officers and executive board are outlined in the PTA Bylaws. For convivence the duty of the officers is copied here. The PTA shall have a President, Treasurer, and Secretary. A Vice-President is optional. A Treasurer-Elect and President-Elect are also optional and these roles would shadow the Treasurer and President in their final year before taking over.

President

The president shall:

• Preside at all meetings of the association;

• Serve as an ex officio member of all committees except the nominating committee;

• Coordinate the work of the officers and committees of the association in order that the purposes may be promoted; 

• Perform such other duties as may be prescribed in these bylaws, standing rules, or assigned by the association; and 

• Create a collaborative, inclusive, and welcoming environment for all members and families.

Vice-President

The vice-president shall:

• Act as an aide to the president;

• Perform the duties of the president in the absence or inability of that officer to serve; and

• Perform such other duties as may be assigned by the association.

This is a great position to learn more about the organization and lean in to provide support in your areas of interest and where needed. 

Secretary

The secretary shall:

• • Record the minutes of all meetings of the association;

  • Have a current copy of the bylaws;

  • Maintain an up-to-date membership list; and

  • Perform other duties as assigned.

Treasurer

The treasurer shall:

• • Have custody of all the funds of the association;

  • Keep a full and accurate account of receipts and expenditures;

  • Make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by the association;

  • Have checks or vouchers signed by two authorized persons (the treasurer and one other);

  • Present a financial statement at every meeting of the association and at other times when requested by the executive board;

  • Make a full report at the meeting at which new officers officially assume their duties (usually the annual meeting);

  • Be responsible for the maintenance of such books of account and records as conform to the requirements of Article V, Section 5 of these bylaws and State Bylaws, Article VII, Section 5;

  • Have the accounts examined annually or upon change of officers by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report; and

  • Submit the books annually for an audit by an auditing committee selected by the executive board before the meeting at which new officers assume duties.