Privacy Policy — VU Ultimate
Last Updated: November 11, 2026
VU Ultimate is a Chrome extension designed to provide Virtual University students with study resources, LMS customization, AI-powered learning tools, a student community (Class Room), and other helpful features within VULMS.
This policy explains what information VU Ultimate collects, how it is used, how it is stored, and how it is shared.
Information We Collect
(a) Community (Class Room) account information
When a student uses the Class Room community, VU Ultimate processes the student's display name, study program, and semester. For automatic sign-in, the extension computes a one-way SHA-256 hash of the student's VU student ID; the raw student ID is never stored on our servers.
VU Ultimate never collects or stores your VULMS password.
(b) Community content
Chat messages and reactions that a student posts in the Class Room, online presence status, and moderation records (such as mutes and bans applied by administrators) are processed and stored so the community can operate safely.
(c) Voice
When a student joins a live voice session in the Class Room, microphone audio is streamed in real time through our voice provider so other participants can hear it. We do not record or store voice audio.
(d) LMS content
Course codes, quiz content, and other relevant VULMS page content may be processed when a student uses features such as AI study assistance and resource tools.
(e) Local preferences and customization
Extension settings, selected themes, viewed announcements, and similar preferences are stored locally in the student's browser. A custom profile picture selected through the extension is also stored locally in the browser and is used only to customize the student's LMS profile display.
(f) Technical information
A randomly generated installation ID, the extension version, browser user-agent information, and basic usage/error events may be collected for installation counting, analytics, and troubleshooting.
How We Use Information
Information processed by VU Ultimate is used only to:
Provide study resources and LMS features.
Provide AI-powered study assistance.
Operate the Class Room community, including sign-in, chat, live sessions, and moderation for safety.
Customize the VULMS interface.
Display announcements and update notices.
Maintain extension functionality and monitor basic technical errors.
We do not sell user data.
We do not use user data for advertising, credit scoring, lending decisions, or unrelated purposes.
AI Features
When a student uses an AI-powered feature, the relevant content (such as a question or LMS page content) is sent to our backend service and to our AI provider (Groq) in order to generate the requested response. The extension does not intentionally send passwords or authentication credentials to the AI service. Students should avoid submitting unnecessary personal or confidential information through AI features.
How Information Is Shared
We do not sell user data. Information is shared only with the service providers listed below, and only to the extent necessary to operate the feature that needs it:
Supabase — backend database and authentication services. Community data (account information, messages, moderation records), announcements, and technical analytics are stored here.
Groq — AI processing for AI-powered study features.
LiveKit — real-time voice streaming for Class Room live sessions.
Vercel — hosting of VU Ultimate web services.
Google / YouTube — video content (lectures and playlists) that is embedded in or linked from the extension.
We may also disclose information if required to do so by law.
Data Storage and Retention
Where possible, preferences and customization data are stored locally in the student's browser using Chrome storage or browser local storage, and remain there until the student removes them or clears the extension's stored data.
Server-side data (Class Room account information, chat messages, moderation records, and technical analytics) is stored on our backend (Supabase) and retained for as long as reasonably necessary to operate the community and the extension, after which it is deleted or anonymized. Students may request deletion of their server-side data at any time as described in Section 7.
Data Security
We take reasonable technical and organizational measures to protect information processed by VU Ultimate, including one-way hashing of student IDs used for sign-in. However, no internet-based service can guarantee absolute security.
Your Choices and Rights
Removing the extension deletes all locally stored data from the browser.
A student may request access to, correction of, or deletion of their server-side data (for example, their Class Room account and messages) by contacting us at the email address in Section 9. We will respond within a reasonable time.
Children's Privacy
VU Ultimate is intended for students using the Virtual University LMS and is not specifically directed toward children under 13.
Changes to This Privacy Policy
This Privacy Policy may be updated when the extension's features or data practices change. The updated policy will be published on this page with a revised "Last Updated" date.
Contact
For questions regarding this Privacy Policy or VU Ultimate, please contact:
Email: vuultimate.support@gmail.com