Voicenote AI: Note Taker Privacy Policy

1. Introduction

Welcome to Voicenote AI: Note Taker ("the App", "we", "our", or "us").

We are committed to protecting your privacy and handling your information responsibly. This Privacy Policy explains what information we collect, how we use and protect it, and under what circumstances it may be shared with third-party service providers.

By using the App, you acknowledge this Privacy Policy.

2. Information We Collect

Information You Provide

When using the App's recording features, the following information may be collected or processed:

The App does not provide a feature for importing existing audio files.

Automatically Generated Information

Depending on the features you use, the App may generate:

Device and Diagnostic Information

To maintain and improve the App, we may collect:

We do not collect your contacts, photos, or location information as part of the recording and transcription features.

3. How We Use Your Information

We use your information to provide, maintain, and improve App functionality, including:

We do not sell your personal information or use your recording content for advertising purposes.

4. Speech Recognition and AI Processing

Speech Recognition Services

When standard users use the Recording or Meeting Notes features and grant the necessary microphone and speech recognition permissions, audio recordings may be transmitted to Apple's speech recognition services and Sherpa's speech processing services for transcription.

These services are used to convert recorded speech into text.

Third-Party AI Processing

For subscription users, the App offers AI-powered features that generate recording titles and summaries based on transcribed text.

Third-Party AI Service Provider:

DeepSeek AI

Data Shared:

Original audio recordings are not transmitted to DeepSeek for these AI-powered text generation features.

User Consent Before AI Processing

When a subscription user saves a recording while using the Recording or Meeting Notes features, the App will request explicit consent before transmitting transcribed content to DeepSeek.

If the user agrees, the necessary transcribed text will be sent to DeepSeek solely for generating AI-powered recording titles, summaries, and meeting notes.

If the user declines, the user may continue using the App's non-AI core features.

The App will not transmit transcribed content to DeepSeek for AI processing without the user's consent.

AI Processing Purpose

Information shared with DeepSeek is transmitted for the purpose of providing the AI functionality requested by the user.

We do not sell transcribed content to third parties or share it for advertising purposes.

AI Disclaimer

AI-generated content may contain inaccuracies, omissions, or errors.

Users should review AI-generated titles, summaries, and notes before relying on them.

AI-generated results are provided for informational purposes only and should not be considered legal, medical, financial, or other professional advice.

5. Data Storage and Security

We implement reasonable administrative, technical, and organizational safeguards to protect your information, including:

Recordings, transcriptions, and generated notes are retained as necessary to provide the App's functionality.

While no method of electronic storage or transmission can guarantee absolute security, we take reasonable measures to protect your information.

6. Data Sharing and Disclosure

We may share information with third parties only in the following circumstances:

Speech Processing Providers

Audio recordings may be processed by Apple and Sherpa when necessary to provide speech-to-text functionality.

AI Service Providers

With the user's consent, transcribed text may be shared with DeepSeek to provide AI-powered recording titles, summaries, and meeting notes.

Legal Requirements

We may disclose information when required by applicable laws, regulations, legal processes, or valid governmental requests.

Safety and Protection

We may disclose information when reasonably necessary to:

We do not sell, rent, or share personal information for advertising, marketing, or profiling purposes.

7. Data Retention and Deletion

We retain information only for as long as reasonably necessary to provide App functionality or comply with applicable legal obligations.

Users may delete recordings, transcriptions, notes, and AI-generated content through the deletion features available within the App.

If you have questions about the deletion of your information or would like to submit a deletion request, you may contact us using the email address provided below.

8. Your Privacy Rights

Depending on applicable laws, you may have the right to:

Withdrawing consent for AI processing will not affect processing that occurred before the withdrawal.

To exercise your applicable privacy rights, please contact us using the email address provided below.

9. Children's Privacy

The App is not intended for children under the age of 13.

We do not knowingly collect personal information from children under the age of 13.

If we become aware that personal information from a child under the age of 13 has been collected, we will take reasonable steps to delete such information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, data practices, or legal requirements.

Any updates will be reflected in the Privacy Policy made available through the App.

We encourage users to review this Privacy Policy periodically.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us at:

Email: leochen2647@outlook.com