Vehicle Donation |Policy

VEHICLE DONATION POLICY

Effective Date: 11.22.2025

Introduction
1.1 Purpose of Policy
1.2 Mission Alignment
Eligibility for Vehicle Donations
2.1 Accepted Vehicle Types
2.2 Geographic Limitations
Title & Ownership Requirements
3.1 Requirement for Clear, Original Title
3.2 Verification of Title Status
3.3 Surrender and Relinquishment of Ownership
Right to Resell or Utilize Donated Vehicles
4.1 Foundation's Use and Discretion
4.2 Proceeds Supporting the Mission
4.3 No Donor Restrictions
Condition of Vehicle
5.1 Operational Status (Running / Non-Running)
5.2 Disclosure of Mechanical or Cosmetic Issues
5.3 Foundation’s Right to Decline Donations
Pickup & Transportation Procedures
6.1 Free Pickup Services
6.2 Scheduling and Access Requirements
6.3 Donor Responsibilities at Pickup
Tax Deduction Information
7.1 Tax-Deductible Eligibility
7.2 IRS Requirements & Acknowledgment Letter
7.3 Donor Responsibility for Tax Advice
Donor Consent & Communications
8.1 Contact Permissions
8.2 Communication Scope
8.3 Data Handling Assurance
Liability Release
9.1 Release of Claims after Ownership Transfer
9.2 Foundation Liability Limitations
Documentation & Recordkeeping
10.1 Required Donor Documentation
10.2 Foundation Documentation Practices
10.3 Record Retention
Amendments & Policy Updates
11.1 Right to Modify
11.2 Notification of Changes
Appendices
12.1 Donor Vehicle Application Form
12.2 Sample Acknowledgment Letter
12.3 Donation Checklist for Donors

1. Purpose of Policy

The Auridan Foundation ("the Foundation") establishes this Vehicle Donation Policy to ensure transparent, ethical, and legally compliant processes for accepting, processing, and utilizing donated vehicles to support our mission of assisting low-income and military families impacted by pediatric cancer.

2. Eligibility for Vehicle Donations

2.1 Accepted Vehicle Types

The Auridan Foundation currently accepts:

Cars
Trucks

Other vehicle types may be considered on a case-by-case basis.

2.2 Geographic Limitations

We currently accept vehicles located in:

Northern Virginia
Central Virginia

Vehicles located outside these regions may be declined or scheduled only under special circumstances.

3. Title & Ownership Requirements

3.1 Clear Title Required

All donated vehicles must have:

A clean, original title, and
No active liens, encumbrances, or financial obligations.

3.2 Surrender of Ownership

Upon donation, the donor must surrender the physical title to The Auridan Foundation.

By signing the donation form and transferring the title, the donor acknowledges and agrees that:

Ownership rights are fully transferred and relinquished.
The donation is irrevocable, voluntary, and unconditional.
The donor releases all future claims or interests in the vehicle.

4. Right to Resell or Utilize Donated Vehicles

The Auridan Foundation retains full and sole discretion to:

Resell the donated vehicle
Auction the vehicle
Scrap or recycle the vehicle
Use the vehicle within organizational programs
Redirect proceeds toward mission-aligned initiatives

The donor understands and agrees that The Auridan Foundation is not obligated to use the vehicle in any specific manner.

All proceeds directly support:

Financial assistance to families
Medical transportation
Hospital admission lodging
Meal support
Prescription co-pay assistance
Bereavement support
Other mission-aligned programs

5. Condition of Vehicle

5.1 Operational Status

Vehicles may be accepted whether they are:

Running
Non-running
Inoperable

5.2 Mechanical/Cosmetic Issues

All known issues must be disclosed by the donor prior to pickup.

5.3 Right to Decline Donations

The Auridan Foundation reserves the right to decline any vehicle donation if:

The vehicle poses safety, environmental, or logistical risks
The title cannot be verified
The cost of pickup exceeds the potential benefit
The donation falls outside currently accepted regions

6. Pickup & Transportation

The Auridan Foundation provides FREE vehicle pickup as a courtesy service.
Pickup times are scheduled based on logistical availability.
The donor must ensure safe access to the vehicle at the designated location.

7. Tax Deduction Information

7.1 Tax Deductibility

Vehicle donations to The Auridan Foundation may be tax-deductible. Donors are responsible for determining their individual eligibility.

7.2 IRS Requirements

The Auridan Foundation will issue a Donation Acknowledgment Letter containing:

Donor’s name
Vehicle details
Date of donation
Statement of no goods/services received in return (if applicable)

The Foundation does not provide tax, legal, or financial advice.

8. Donor Consent & Communication

By submitting a donation form, the donor grants consent for The Auridan Foundation to contact them by:

Phone
Email
Text (if applicable)

This contact pertains solely to the donation process and required documentation.

9. Liability Release

Upon transfer of ownership:

The donor releases the Foundation from liability for any prior damage, violations, or claims associated with the vehicle.
The Foundation assumes ownership only after the title transfer is legally complete.

10. Amendments to Policy

The Auridan Foundation reserves the right to update or modify this Vehicle Donation Policy at any time to remain compliant with applicable laws and operational standards.