Agendas and Minutes

Meeting #2, Agenda:

1. September 21 at 5 P.M. our team will meet on the third floor of Milner Library

2. What we should bring:

-Each member should bring a laptop/notebook/pen to discuss different topics/research different ideas

-Positive attitude :)

3. Primary objective of the meeting:

-Figure out what project we would like to persue

-Decide when our group wants to consistently meet

-Get on top of due dates/what is expected in each assignment

4. What needs to happen:

-Be open when talking about different topics and work together as a group

Meeting #2, Minutes:

Group 20, Variety Pack: 9/21/17

5:00pm; 3^rd Floor Milner Library left side booth

Call to order 5:00:

Members present Kaitlyn Wessel, Hannah Wilson, TJ Armstead, Sean Keane, Ashely Bennet, Kara Saks, Nikita Barnes

Members absent (include reason for absence): None.

Review and approve minutes of previous meeting (correct errors and make sure the record is accurate): This is our first meeting, but going over agenda we made for today.

Reminder to post selfie from Tuesday’s lecture (if applicable)

Discuss Packback questions to post

Member reports

We are waiting to find out what organization we are assigned and will be working with, so we do not have anything to report back on.

Old business : None.

New business:

Still figuring out different ways to fundraise for our organization

Will have website that started by next meeting

Next meeting : 9/28/17, 3^rd floor Milner, left side booth

All members: Laptops

Kara Saks (Webmaster): URL for website

Adjournment: 6:15 pm

Meeting #3, Agenda:

1. Group 20: Variety Pack: 9/28/17 Agenda

2. Meeting is to take place 3rd floor of Milner library in a booth when you walk in on the left.

3. Webmaster- Bring the URL/website link so we can all start working on it.

Liaison- Bring any information about what volunteer project we are going to be working on.

Historian- Their part of the proposal completed

All members- Bring laptops and any previous notes taken.

4. Objective of the meeting is to have the proposal finished and have figured out what organization to fundraise for.

5. What needs to happen to achieve these objectives are all of us working together to complete the proposal on time and all put our minds together on ways to hold a successful fundraiser.

Meeting #3, Minutes:

Group 20: Variety Pack: 9/28/17

5:00pm; Milner Library, 3rd floor, Left booth

Call to order: 5:00 pm

Members present: Everyone on time; Kaitlyn Wessel, Hannah Wilson, TJ Armstead, Sean Keane, Ashely Bennet, Kara Saks, Nikita Barnes

Members absent: None.

Review and approve minutes of previous meeting:

Reminder to post selfie from Tuesday’s lecture (if applicable)

Discuss Packback questions to post

Member reports:

• Historian- Came with part of their essay for proposal done
• Liaison- Emailed Denise about possible fundraising
• Treasurer 1- N/A
• Treasurer 2- N/A
• Webmaster- Made the URL
• Recorder- Posted all agendas/minutes
• Member 7- Various tasks. EX: Answer proposal questions, helped pick out dates

Old business: Ongoing issue is waiting for an organization to get back to us ensuring we are going to do the fundraising for them.

New business: The possibility of fundraising at Chipotle, got the opportunity to look at and make changes to our URL.

Next meeting: October 5th, 2017

Historian- Help look for families to do the fundraising for

Liaison- Hopefully being in contact with Denise to solidify a plan.

Webmaster- Post group selfie on website

Recorder- Have new minutes and agendas posted

Adjournment: 6:13 pm

Meeting #4, Agenda:

Date: October 5th, 2017

Time: 5:00pm-6:15 p.m.

Place: Milner Library, 3rd floor booth to the left

Duties for today:

• (Liaison): Remain in contact with Denise
• (Recorder): Record what goes on in the meeting, submitting agenda before the meeting and post minutes on ReggieNet after the meeting. Help colleagues with whatever they are working on.
• (Webmaster): Continue working on the homepage for the website.
• (webmaster #2): Continue working on the homepage for the website.
• (Historian): Create a template for flyers, advertisements, for when we have a set fundraising date

Objective:

The objective of this meeting is to start planning the exact date to start fundraising for our project and dates we are going to do what fundraiser.

Plans to Achieve Objective:

To achieve our objective we get in contact with Denise so she can tell us about the family will be fundraising for

What to Bring:

Laptops, notebook, pencil/pen, and a positive attitude :)

Meeting #4, Minutes:

We have made the decision not to meet this week because we feel that we do not need to.

As a group we are waiting to hear about our proposal and we are waiting to hear back from Denise. We chose to not meet because we feel that we would be more proactive and productive this week without a meeting.

Our recorder has done an excellent job of turning in Agendas and Minutes on time.

Our Liaison has done everything in her power to reach out to our contact and move forward in that way.

Our webmaster has continued to update the site.

Our historian did an excellent job with the project proposal and gathering background information.

Our treasurers have been anxiously awaiting movement to keep track of, and in the mean time have been excellent team players helping the rest of the group in any way they can.

Our Misc. group member has also done an excellent job doing whatever it is he is needed to do.

We began a Google Document to keep everything organized and straight forward for the group and at this time we feel comfortable not meeting to discuss or reiterate everything that has already been brought forward.

Meeting #5, Agenda:

1. October 12 at 5 P.M. Our team will meet on the third floor of Milner Library

2. What we should bring:

-Each member should bring a laptop/notebook/pen to discuss different topics/research different ideas

-Positive attitude :)

3. Primary objective of the meeting:

-Since we have our charity/who we are fundraising for, we need to discuss communicating with Denise and getting any information possible to help us with this project.

-Have a fundraising plan/date in mind to go out and make official.

4. What needs to happen:

-Email Denise

-Go out to restaurants and set up a give back night.

Meeting #5, Minutes:

[Group 20], [The Variety Pack]:[10/12]

4:45pm; 3^rd Floor Milner Library, table straight ahead

Call to order: 4:45 pm

Members present : TJ, Hannah Wilson, Kara Saks, Ashley Bennet, Nikita Barnes

Members absent: Sean Keane- Brother is visiting from home.

Member reports:

Historian- Has list of potential restaurants that do give back nights for fundraising.

Liaison- Communicated with Denise setting up a time for our group to meet with her for the Holiday Helper Project.

Treasurer 1- None.

Treasurer 2- None.

Webmaster- Continue to update our website with new events/pictures of our group.

Recorder- Updates the minutes/agenda every meeting.

Member 7- None.

Old business: Denise emailed us back and we are set on “Shopping with Denise” as the organization we are fundraising on.

New business:

-Liaison (Hannah Wilson): Talk to Denise about our group meeting with her sometime next week. Will also talk to her sorority about having a date set for dress down for a dollar.

-Recorder: Reach out to sorority to possibly do dress down for a dollar.

-Treasure(s): Create the GoFundMe and share it

-Webmaster: Continue to update the website

Misc (Sean Keane): Figure out what we are going to sell on the quad for fundraising.

Next meeting: Hopefully we will meet with Denise sometime next week in place of our meeting, but if we don’t have one set up then we will our usual 5pm, 3^rd Floor Milner Library table.

-Everyone needs to bring all their new information and computers to the next meeting.

Meet 10/19/17, 3^rd Floor Milner Library table, each person needs computer.

Adjournment: 6:00 pm

Meeting #6, Agenda:

Group 20, The Variety Pack: 10/19/17 Agenda

Meeting Place: Milner Library Floor 3 @ 5:00 p.m.

Members should have accomplished:

Hannah – Notes from when she talked to Denise & updates from her sorority.

Kaitlyn – Reached out to COM223 page to discuss advertising & post agenda

Treasures- Created the GoFundMe

Webmaster – Update the website

What To Bring:

Ideas in regards of fundraising,

Primary Objective:

Talk to Hannah on what she found when talking to Denise and get on the same page with her. Also, come up with a plan on our fundraising.

What Needs To Happen:

We need to be focused and have a definite plan on what days we are fundraising, where we are fundraising, who is doing the fundraising, and what product we are going to be selling. We also need to start to create a flyer to help advertise.

Meeting #6, Minutes:

[Group 20], [Variety Pack]: [10/19/17]

Milner Library; 3^rd Floor

Call to order: 5:05 pm

Members present: Kaitlyn Wessel, Hannah Wilson, TJ Armstead, Sean Keane, Ashely Bennet, Kara Saks, Nikita Barnes

Members absent: None.

Member reports :

Historian(TJ)- Met with Denise and talked to her about meeting with the group next week to get us going on our group. Restaurant “give back nights” are completely out.

Liaison(Hannah)- Set up meeting with Denise and will be able to do dress down for a dollar on Oct 30^th, which the money she raises will go towards the organization.

Treasurer 1(Ashley)- Will set up venmo for fundraising.

Treasurer 2(Nikita)- Will set up venmo for fundraising.

Webmaster(Kara)- Continues to update website and will have all of us create a mission statement.

Recorder(Kaitlyn)- Updated agenda and minutes. Also, talked to the lady that runs the ISUsmall group twitter page and said she would post our advertisement.

Member 7(Sean)- None.

Old business: We are still having a problem meeting with Denise for her to tell us what direction she wants us to take with this project.

New business:

-Sean will make grilled cheese outside of his fraternity house and charge a $1 and will make a sign that says “for the kids”

-Post the GoFundMePage

-If Denise will front the money for sean to do the grilled cheese fundraiser?

-Hannah will fill out the sheet to sell something in Schroeder hall

-$78.96 for 360 caramel apple pops, will Denise front that cost?

-Sell Halloween trail mix with popcorn, candy corn, or m&ms with drinks in Schroeder.

Next meeting : Meeting with Denise hopefully on 10/25/17 at 10 am, because she wants to meet with every single member of our group in Fell Hall, and that is the only time all of our schedules allow. Then will meet our normal meeting time 10/26/17 @5 pm on the 3^rd floor of Milner library

Adjournment: 6:10 pm

Meeting #7, Agenda:

1. Meet up in library on 3rd floor on 26th of October at 5pm- booth/table on the left.
2. Objective of meeting -Primary- Discuss more about our meeting with Denise that took place on 10/25/17, and how we are going to continue to move forward while she continues to try to help us find a family.
   • Remind everyone about PackBack questions
   • Discuss our Midterm Assessment
3. Things that need to be brought by group members.
   • Kara needs to bring lap top to continue to update website.
   • Nikita needs to bring the money she fundraised
   • Kaitlyn needs to bring laptop to work on the minutes.
   • Ashley needs to bring the venmo account information
4. What needs to happen
   • We need to work on the Midterm Assessment
   • Need to see if we heard back from the man about reserving a table
   • Order product we are going to sell at the table
   • We all need to share the GoFundMe page on our Facebook pages

Meeting #7, Minutes:

Met in Milner Library, 3rd Floor

Those present included:

Nikita Barnes

Ashley Bennet

TJ Armstead

Sean Keane

Kara Saks

Kaitlyn Wessel and Hannah Wilson were sick and not in attendance.

Those in attendance jumped immediately into discussing the midterm assessment. Ashley took the time to copy and paste the questions into our previous google document and had taken it upon herself to begin answering some of them prior to this meeting, but once the rest of us showed up, we all helped out.

Worked through the questions and submitted the assessment.

There was no old business to discuss.

Nikita (Treasurer) - Brought the money

Ashley (Treasurer) - Set up the Venmo account

TJ (Historian) - Took pictures, created a team environment by bringing candy

Sean (MISC) - Contributed to the midterm, brought many ideas and moral support

Kara (Web design) - Kept the website up to date and continued to upload pictures

Meeting #8, Agenda:

1. Meet up in library on 3rd floor on 2nd of November at 5pm- booth/table on the left.
2. Objective of meeting -Primary- Discuss who is/will meet with Denise, and how we are going to continue to move forward while she continues to try to help us find a family.
   • Remind everyone about PackBack questions
3. Things that need to be brought by group members.
   • Kara needs to bring lap top to continue to update website.
   • Nikita needs to bring the money she fundraised
   • Kaitlyn needs to bring laptop to work on the minutes.
   • Ashley needs to bring the venmo account information
   • Everyone else needs to bring ideas on ways to fundraise
4. What needs to happen
   • Set fundraising date
   • Need to see if we heard back from the man about reserving a table
   • Continue to share the GoFundMe page on our Facebook pages
   • Discuss our Midterm Assessment submission

Meeting #8, Minutes:

[Group 20], [Variety Pack]:[11/2/2017]

5:00pm; 3^rd floor Milner Library table

Call to order : 5:04 pm

Members present: Sean Keane, TJ Armstead, Nikita Barnes, Kara Saks, Hannah Wilson, Ashley Bennet, Kaitlyn Wessel

Members absent: None.

Reminder to post selfie from Tuesday’s lecture

Member reports :

Historian- No report.

Liaison- Met with Denise and she found us a family, so as a group we are meeting with her 11/3/2017 @1:00pm

Treasurer 1- Handle the money we have raised thus far

Treasurer 2- Handle the money we have raised thus far

Webmaster- Continue to update website

Recorder- Update minutes and post on ReggieNet.

Member 7- No Report.

Old business : It is comforting we found a family we are fundraising for. Once we raise all our money that means we can go shopping for a specific family, giving them a Christmas they would not have had otherwise. Still waiting to hear on a table for selling products.

New business : 11/3/2017 we are meeting at 1:00 pm with Denise. We are asking Denise if she will initially provide money for us to buy our lollipops for fundraising.

Next meeting: 11/9/2017; Milner Library 3^rd floor table.

Ashley- Bring information on what happened at the meeting with Denise to share with the group.

Hannah- Laptop and any other information regarding the fundraising table.

Kaitlyn- Laptop for agenda

Everyone- Positive attitude

Adjournment: 5:30 pm

Meeting #9, Agenda:

Meet up in library on 3rd floor on 9th of November at 5pm- booth/table on the left.

Objective of meeting -Primary- Denise found us a family, so we will discuss who is going to fundraise at what time, selling our product, as well as email her topics I discussed with her last meeting (see below).

Remind everyone about PackBack questions

Things that need to be brought by group members.

Kara needs to bring lap top to continue to update website.

Kaitlyn needs to bring laptop to work on the minutes.

Ashley needs to bring the venmo account information

Everyone else needs to bring a positive mindset and ready to plan exactly what needs to be done these next few weeks.

ALL: Previously watched the project runway video and come prepared to discuss the project.

What needs to happen

Continue to share the GoFundMe page on our Facebook pages

Email Denise and tell her when the final project is due, figure out a consistent date and time of the weekly meeting with her (tues/thurs 4:14-4:45 work best for her), as well as send her the link of the caramel apple pop with the coupon code for she said she would buy them for us in the beginning, then when we continue to raise money, we will pay her back.

Figure out next fundraising date

Are prepared from watching the Project Runway video and are able to start discussing how we are going to approach the application essay (get a jumpstart on it).

Meeting #9, Minutes:

[Group 20], [Variety Pack]:[11/09/2017]

5:00 pm; 3^rd Floor Milner Library, table/booth to the left

Call to order : 5:06 pm

Members present : Late- Nikita Barnes. Present- Kaitlyn, TJ, Sean, Hannah, Ashley

Members absent (include reason for absence): Absent- Kara Saks; out of the country

Reminder to post selfie from Tuesday’s lecture

Discuss Packback questions to post

Member reports :

Historian- No Report.

Liaison- Keeping in contact with Denise via email, and communicating with John for the table.

Treasurer 1- No Report.

Treasurer 2- No Report.

Webmaster- Continues to post pictures on the website.

Recorder- Talk about agenda and post minutes, as well as give group update on what happened when met in Denise.

Member 7- No Report.

Old business : An issue is we have a table on Monday and we have yet to order the caramel apple lollipops, hoping they will be here in time. Otherwise will have to reschedule the table date and time.

New business - Discussing the group paper for the first time. When it comes to the project, we discuss the meeting we have with Denise every week. Figured out that TJ will meet with Denise next week Nov 16, 2017 @4:15pm. The meeting will be consistent on Thursdays @4:15 throughout the duration of the project. Will meet Tuesday Nov 14^th after class to work on the paper.

Next meeting :

Kaitlyn: Agenda & computer

Hannah: Any new info from Denise or John.

TJ: Info on meeting with Denise

Sean: None.

Ashley: None.

Nikita: Venmo account

Kara: Computer for updating the website.

Adjournment: 6:10 pm

Meeting #10, Agenda:

Date: 11/16/17

Time: 5pm

Location: 3rd floor, Milner Library

Objective: Since our lollipops came in, we are going to distribute them to everyone, along with starting to sell them. Need to figure out a date to stand at a table and sell them.

Materials: Lollipops, computer, essay prompt

Roles:

Hannah: Bring computer and any other new info she has

TJ: Meet with denise

Kaitlyn: Computer

All: Ideas on finishing the group essay

Meeting #10, Minutes:

[Group 20], [Variety Pack]:[11/16/2017]

5:00pm; 3^rd Floor Milner Library

Call to order : 5:11 pm

Members present : TJ, Sean, Kaitlyn, Kara, Hannah, Ashley

Members absent : None.

Reminder to post selfie from Tuesday’s lecture

**Remember to post Packback question

Member reports:

Historian- Met with Denise and she mentioned possible extra credit for us to do on December 5^th, Denise needs money for the caramel sucker by the 27^th, shop on the Dec 15^th, and gift wrap on the 16^th.

Liaison- Waiting for the request of approval from Jason so we can sell the caramel apple suckers, Monday, Nov 27^th

Treasurer 1- Has a bag of money from her chapter

Treasurer 2-$25 in GoFundMe Page

Webmaster- Take picture, and continues to work on website

Recorder- Post minutes; received

Member 7- None.

Old business : None

New business : Got the box of caramel apple pops and are starting to distribute them so we can sell them (2 for $1)

Next meeting : Nov 30^th, 2017. 3^rd Floor Milner Library, booth on the left.

Adjournment: 6:10 pm

Meeting #11, Agenda:

Meet up in library on 3rd floor at 5pm on November 30th- booth/table on the left.

Objective of meeting -Primary- Discuss Hannah’s meeting with Denise and count how much more money we have raised over break and figure out how much money left we need to raise to complete our goal. Discuss the possibility of us having to do volunteer work? Look at the website continue updating it.

Remind everyone about PackBack questions

Discuss our Portfolio and start to distribute out tasks of all of us to complete

Remind everyone to do Peer Evaluation Due: Dec 8^th, 2017

Things that need to be brought by group members.

Kara needs to bring lap top to continue to update website.

EVERYONE needs to bring the money she fundraised

Kaitlyn needs to bring laptop to work on the minutes.

Ashley needs to bring the Venmo account information

EVERYONE needs to bring the caramel apple lollipops if they have any left over to continue selling them

TJ needs to bring information on what he discussed with Denise

What needs to happen

Decide who is working on what with the portfolio

Count out the money we raised Nov 30^th when we sold our caramel apple suckers

Talk about the possibility of having to come back to school over break to do the volunteer gift wrapping

Peer Evaluations

Decide if we need to do anything else to achieve our fundraising goal

Meeting #11, Minutes:

[Group 20], [Variety Pack]:[11/30/2017]

5:00 pm; 3^rd Floor Milner Library

Call to order: 4:56 pm

Members present : TJ, Sean, Kaitlyn, Kara, Hannah, Ashley

Members absent: None.

Reminder to post selfie from Tuesday’s lecture

**Remember to post Packback question

Member reports :

Historian- Brought the money he raised over Thanksgiving break

Liaison- Brought the money we made over break/from fundraising today

Treasurer 1- Count the money and update the page.

Treasurer 2- None.

Webmaster- Take picture, and continue to work on website

Recorder- Post minutes; met with Denise today and we need to discuss the final date to gift wrap and email that to her by the end of this meeting. Denise is happy with the way our project is turning out.

Member 7- Talked about how the fundraising went today and discussed his ideas on continuing to sell the apples in the Com building.

Old business : The majority of our caramel apple suckers are sold and we are continuing to sell them.

New business: Work on the article we are bringing to Denise to continue fundraising. The article will describe what our mission is along with the GoFundMe page. Also, put together a box where we can put suckers and place in her office along with a box to keep the money. Decided our close out date with Megan is Weds, December 6^th @3:15pm in Fell Room 64. We are going to be done with fundraising on Weds, December 6^th. Will go shopping on Friday, December 8^th. Will gift wrap Saturday, December 9^th (will work out the times with Denise once we email her). Currently, we have raised $626.57 without taking the volunteer hours into consideration. We made a google doc of the portfolio and are each going look at it and start working on it over the next week so it is finished by Weds, December 6^th for Megan.

-Volunteer hours from Fundraising in Stevenson 11/30/2017:

Sean: 12-12:30pm (30 mins)

Hannah: 9am-1pm (5 hours)

Nikita: 12:00-1:00pm (1 hour)

Ashley: 9am-1pm (4 hours)

TJ: 9-9:45am; 10:30-11:00am, 12:00-1:00pm (2 hours 15 min)

Next meeting: Tuesday, December 5^th, 2017. 3^rd Floor Milner Library, booth on the left after Com223 class.

TJ: Laptop, money raised

Sean: Laptop, money raised

Kaitlyn: Laptop, money raised

Nikita: Laptop, money raised, updated balance on GoFundMe

Kara: Laptop, money raised, updated website

Hannah: Laptop, money raised

Ashley: Laptop, money raised

***Everyone needs to bring the remaining lollipops

Adjournment : 5:55 pm

Meeting #12, Agenda:

Meet up in library on 3rd floor on 5th of December at 6:15pm after class- booth/table on the left.

Objective of meeting- Count all of the money we raised, go over our portfolio and work together to see what all needs to be completed before doing our close-out report with Megan. (see below).

Remind everyone about PackBack questions

Things that need to be brought by group members.

Kara needs to bring lap top to continue to update website.

Kaitlyn needs to bring laptop to work on the minutes.

Ashley needs to bring the venmo account information and laptop.

Everyone else needs to bring a positive mindset and ready to work on finishing the portfolio.

ALL: Any additional money raised since last group meeting.

What needs to happen:

Work on our closeout campaign

Count total money we have raised thus far

Have specific jobs given to everyone for what each of us has to do for the camplaign close-out report and final portfolio.

Everyone look at website and see if it has everything we need on it.

Meeting #12, Minutes:

Group 20, Variety Pack: 12/5/17

6:00pm; 3^rd Floor Milner Library left side booth

Call to order 5:45 pm:

Members present Kaitlyn Wessel, Hannah Wilson, TJ Armstead, Sean Keane, Ashely Bennet, Kara Saks, Nikita Barnes

Members absent: None.

Review and approve minutes of previous meeting: This is our first meeting, but going over agenda we made for today.

Reminder to post selfie from Tuesday’s lecture

No more Packback !!!!!

Member reports

Historian: Doing PERT chart

Liaison: Emailed Denise last Thursday and she never responded.

Treasurer- 1: Counted the money; working on a chart to show how much money each of us raised.

Treasurer 2: Counted the money; the money we raised through GoFundMe will not transfer over until the 12^th even though she requested to have it transferred last week.

Webmaster: Updating the website, needs PERT chart

Recorder: Gave the rest of my money that I fundraised, went over the agenda, and updating the minutes.

Member 7: Gave the rest of the money he fundraised

Old business: None.

New business:

Treasurer: The GoFundMe money we will not receive until next week which is a major problem.

Liason- Ask Denise if she has a copy of the receipt when she fronted the lollipops

Next meeting: Meet 12/07/2017 @5pm depending if our campaign closeout is not totally completed and ready to turn in.

All members: Laptops

Kara Saks (Webmaster): URL for website

Adjournment: 8:00 pm

Below, please find the PERT chart we developed: