Privacy Policy
Last updated: July 17, 2025
VA1 Systems (“we,” “us,” or “our”) operates the Discord bots Assistant and Valcore (the “Bots”). This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.
Discord Account Information
Username and discriminator (e.g., Username#1234)
Discord user ID
Avatar URL (if publicly accessible)
Messages and Commands
Content of messages you send to or through the Bots when invoking features.
OAuth2 Data (Valcore only)
OAuth2 tokens and user IDs necessary to create and restore server member backups.
Server IDs and member lists for backup functionality.
Usage Data
Timestamps of interactions
Command usage logs
Bot response data (success/failure status)
Technical Data
IP addresses (logged transiently by Discord’s API)
Bot performance metrics and error logs
Provide and Maintain Services: Enable core functionality—scanning Roblox gamepass links (Assistant) and backing up/restoring server members (Valcore).
Improvement: Analyze usage patterns to improve Bot reliability and add new features.
Security and Debugging: Investigate errors, abuse, and malicious activity to protect services and users.
Communications: Respond to support requests and notify you of updates or changes (via Discord or email).
Service Providers: We may share data with third-party hosting and analytics services to facilitate Bot operations.
Legal Requirements: Disclose information if required by law or to protect our rights, user safety, or investigate fraud.
Business Transfers: In the event of a merger, acquisition, or sale, user data may be transferred to the new owner.
Aggregate Data: We may share anonymized, aggregated usage statistics publicly or with partners; these do not identify individual users.
We retain user data only as long as needed to provide the Bots’ services, comply with legal obligations, resolve disputes, and enforce agreements. Command logs and backups are kept for a period of six months by default unless you request deletion.
Access & Correction: You can request access to or correction of your personal data by contacting us.
Deletion: You may request deletion of your data. For Discord-stored data, revoke OAuth2 permissions and remove the Bots from your server; then contact us for residual data removal.
Portability: Upon request, we can provide a copy of your data in a structured, machine-readable format.
Opt-Out: You may opt out of non-essential data collection by limiting Bot permissions or contacting us.
We implement reasonable technical and organizational measures to protect user data from unauthorized access, alteration, and destruction. However, no method of transmission or storage is 100% secure.
Our Bots may include links to third-party websites or services. This Privacy Policy does not apply to those third-party practices. We encourage you to review their privacy policies.
Our Bots are not directed to children under 13. We do not knowingly collect personal data from anyone under 13. If you believe we have inadvertently collected such data, please contact us to request deletion.
We may update this Privacy Policy periodically. We will notify you of significant changes via Discord announcements or email. The “Last updated” date at the top reflects the current version.
For questions or data requests regarding this Privacy Policy, please email us at: vainexio@gmail.com
By using Assistant and Valcore, you acknowledge that you have read and understood this Privacy Policy.