Student Support

We aim to make CUWiP accessible to everyone. All meals and accommodation during the conference are organized and the costs are met by CUWiP. You do not need to book or arrange accommodation on Friday or Saturday night. 

General travel guidelines: Travel to the conference is usually paid for by your home department. In cases where your home department or other sources can not cover the cost you (the student) are responsible for written communication with USD, so that USD can financially support your travel to CUWiP. There are funds available to provide support for travel to CUWiP, but only after confirmation that your home department is not able to support student travel. Please email usdcuwip2024@gmail.com with your written communication about your needs.

Flight travel guidelines: If you think you will need to book a flight to San Diego, you must first email the cost and itinerary to usdcuwip2024@gmail.com to receive advanced permission. USD will help you to book your travel. Significant costs which are not pre-approved may not be reimbursed. You may be responsible for the full cost of your airfare if you do not attend the conference.  

Registration fee waiver guidelines: Registration requires a $45 fee, which helps offset the cost of the conferences. If your department is not covering the cost, and the $45 would cause financial hardship, you may request a fee waiver by following the procedure explained in your acceptance email. Please note, fee waiver requests must be submitted by December 11, two days before the registration deadline. 

For general information please visit the American Physical Society's website. Contact us at usdcuwip2024@gmail.com.