FYP INSTRUCTIONS

General Instructions (Final Year Project (FYP))

1. Students must meet all the pre-requisites prior to FYP registration.

2. FYPs registration takes place twice a year (Start of Spring and Fall semesters)

3. Final evaluation of FYPs will be conducted twice a year (End of Spring and Fall semesters)

4. FYP group may consists of maximum three student members (all from BSCS degree program only)

5. FYP ideas can be found on the following URL:https://sites.google.com/uol.edu.pk/final-year-project

6. The FYP supervisor must be a faculty member from CS & IT Department.

7. Students must check the department’s notice board regularly for the latest updates

8. It is the sole responsibility of the students to meet the deadlines as per schedule.

9. In case of any query related to FYP, students must make an initial contact with the administration section of Dept. of Computer Science and IT

10. For further issues & queries, students may contact FYP committee member & coordinator (Mr. Ajaz Khan Baig) (Email: ajaz.khan@cs.uol.edu.pk) ph# 03345435495

1. FYP proposal submission guidelines and templates can be found on the following

2. URL:https://sites.google.com/uol.edu.pk/final-year-project/home

3. Students must carefully read and understand the guidelines before selecting any FYP idea and before writing the FYP proposal

4. FYP proposal weighs 10 percent marks

5. Students must submit the FYP proposal as per latest template provided on the FYP’s site

6. The FYP proposal submission deadline must be strictly followed; late submission results into marks deduction on per day basis

7. The FYP proposal must be submitted till the of the Third Week of each (Fall and Winter) semester

8. All the proposals are evaluated on the basis of a defined criteria hence either Accepted/ Accepted with changes or Rejected

9. The proposals which are either “Accepted with changes” or “Rejected” must be resubmitted within specific time (timeline agreed upon)

1. Phase-I documentation (SRS) must be written as per guidelines and the latest template provided on the following URL:https://sites.google.com/uol.edu.pk/final- year-project/documentation-template

2. A Evaluation presentation will be held to evaluate the progress of the FYP in 13 or 14 week of 7^th semester along with SRS document.

3. Mid Evaluation 1 weighs 20 percent marks

4. Phase-I deliverable must be submitted as per given schedule/timeline.

5. Deliverable are evaluated by the project supervisor and one evaluator from the faculty

6. Each project member is evaluated and awarded grades on individual basis

Mid Evaluation II Guidelines

1. Phase-2 documentation (SRS) must be written as per guidelines and the latest template provided on the following URL:https://sites.google.com/uol.edu.pk/final- year-project/documentation-template

2. Students must submit Two copies of phase 2 documentation (Simple transparent plastic cover binding) and Two copies phase 1 documentation ( students have submit two copies of FYP report 80% completed to supervisors during phase 2 before Evaluation 2)

3. Evaluation presentation will be held to evaluate the progress of the FYP in 6th or 7th week of 8^th semester along with 80% documentation of final Report.

4. Mid Evaluation 2 weighs 20 percent marks

5. Phase-2 deliverable must be submitted as per given schedule/timeline.

6. Deliverable are evaluated by the project supervisor and two evaluator from the faculty

7. Each project member is evaluated and awarded grades on individual basis

*******************************************************************************************************************

Final Presentation

The whole process of evaluation consists of Demo of the project and then presentation of the FYP in CS departments.

Final presentation weightage is 50 % out of 100.

Final Presentation:

1. Every FYP group is required to give a presentation to explain its project in detail. The maximum time allowed for one group’s presentation is 30 minutes. This time will be distributed approximately equally to all the members of the group so that they can explain their own part of the project. Fifteen minutes are reserved for question/answer session and then 15 minutes are reserved for changeover of the groups. The evaluators are free to conduct the presentation in their own way i.e. they are free to ask the questions during the presentation or after the presentation.

2. The assessment will be done on both group as well as individual basis.

3. The assessment will be done on the basis of quality of written report and the technical work (demonstration) using different quality parameters.

4. Every individual student is also evaluated basis on his/her performance in the presentation and work of the project done by him/her.So come prepared and show your work with full confidence to convince the evaluator for good grades.

5. Proper dress code must be followed

6. All group member must have all the material for presentation (like code, presentation, documentation and any other project related material)

*******************************************************************************************************************

Demo Guidelines for final Presentation

1. Each group member must do the necessary arrangement of their project Demo & presentation well before their presentation time e.g. (Laptop/computer, Internet, any other project-specific hardware or software)

2. In case of failure in any arrangement at your end, the grade will be affected.

1. Students will submit their reports to supervisors. Supervisors will read all text and check the formatting of the report.

2. Supervisor will forward the verified report to Head of Dept.(HoD) for plagiarism check

3. HoD will return the plagiarism report to supervisor, and then supervisor will share the report with student.

4. % Allowed: 18% Plagiarism is allowed

5. A warning letter will be issued if submitted fyp report consists of 35 % plagiarized material.

6. A second warning letter will be issued if submitted fyp report consists of 25 % plagiarized material in second attempt.

7. In third attempt, if plagiarism is more than 18%, the chosen FYP will be marked as failed. And student will have to re-register the FYP with new idea.

8. If the plagiarism is more than 50% in first official submission of FYP report, the FYP will be graded as failed and student will have to re-register the fyp in next semester with a new idea.

1. After the Demo and presentation students must submit Three copies of FYP documentation Black Binding (Template has been provided on FYP site on above provided link) along with Three CD’S (containing documentation’s softcopy and project’s source code, Plagiarism Report and SRS with design documentation) attached with each black binding copies.

2. Each binding must contains the student’s signature (All members), supervisor signature, Evaluators signatures (two evaluators), HoD signature and Coordinator signatures.

3. Formatting of the binding are as follows:

Final Submission Guidelines

Report Submission

• ** 3 Hard Binding Copies with CD (Code, FYP report in MS word and PDF format), SRS and Design Specifications

No of Pages & Numbering

• ** Report must be at least 55 pages (Start From Introduction as page 1)

• ** Before introduction, pages will not be included in counting and must be in roman numbering Sequence of Sections

• ** Contents/chapters of the Project Report should be in format and order as in template document.

Color and Page Instructions

• ** Color of binding should be Maroon for PhD, Green for MS Thesis and Black for BS final year Projects with golden text.

• ** Use 80 grams paper; A4 (8.27 x 11.69) and make sure that right paper is selected for both page setup and printer.

• ** All copies to be submitted should be printed, photocopies will not be accepted.

• ** Use laser printers or minimum 600 dpi inkjet printers.

Margins

• ** Top Margin 1inch, Left Margin 1.5 inch, Right Margin 1 inch, and Bottom 1.2 inch

Section Headings:

** Font size 16, Bold, Title case, left-aligned, spacing before and after 6 points.

** Sub-Section Heading & Line Spacing

** Font size 14, Title case, left-aligned, spacing before and after 6 points.

** Sub-Sub-Section Heading : Font size 12, Underlined, Sentence case, left-aligned, spacing before and after 6 points.

** line spacing must be 1.5 whereas the spacing both before and after paragraph must be 6 points

Pictures

** Centered and Put caption on bottom center of figure with 10 pt before spacing.

Tables

** Centered put caption on top center of table with 10 pt after spacing.