Presentation Guidelines

Talk Formats

Talk durations: the majority of talks will be 12 minutes + 3 minutes for questions and highlight talks will be 15 minutes + 5 minutes for questions.

All presentations will be hosted and displayed using the central computer in the Darwin Building Lecture Theatre and we are asking all speakers to email their presentations to ukexom2023_slides@live.ucl.ac.uk by 2pm (BST) the day before your talk. When submitting your presentations, please follow these requirements:

Presentations must be in PDF, PPT or PPTX format (PDF is preferable)
File names must be of the style: Surname_Forename(s)_ukexom_Talk.pdf/ppt(x) (e.g. Bryant_Edward_ukexom_Talk.pdf)

Poster Formats

We will be hosting physical posters at the 2023 UK Exoplanet Meeting and the poster boards will be up throughout the duration of the meeting. Due to the poster boards available each poster presenter will be allocated a 1m x 1m square space of board on which to display their poster. How this space is used is up to the individual presenter. As a reference, an A1 size poster will fit in either portrait or landscape orientation. A0 size posters can be accommodated in the portrait orientation only. Presenters should be aware that the bottom of such a poster will hang off the bottom of the poster board, but there will be about 1m of clearance between the bottom of the board and the floor.

Poster Flash Talks

We will be holding Poster Flash talk sessions during the conference on Wednesday 9th August. During these sessions, each presenter will have opportunity to advertise their poster, using 1 slide and up to 1 minute. Participation in these flash talk sessions is optional; any poster presenters who would like to give a 1-minute flash talk must please email your intention to do so and your slide to ukexom2023_posterslides@live.ucl.ac.uk by 2pm (BST) Friday 4th August. When submitting your slides, please follow these requirements:

Slides must be PDF format
Slide file names must be of the style: Surname_Forename(s)_ukexom_PosterFlashTalk.pdf (e.g. Bryant_Edward_ukexom_PosterFlashTalk.pdf)

Readability Guidelines

We urge all presenters to consider the accessibility and readability of their presentation to all members of the audience, whether a poster or a talk. We provide a few guidelines here you may want to consider.

Fonts and Readability

Your choice of font and formatting can have a large impact on the readability of your presentations, and is especially important for audience members with dyslexia. As a few concrete examples:

Sans-serif fonts, such as Arial or Open Sans, are much easier to read that other fonts, and so we encourage the use of sans-serif fonts over serif fonts.
Using bold text for emphasis, instead of underlining or italicising the text, is also preferred. The latter two options can make the text appear to run together, reducing the readability.
Using lowercase letters for blocks of text and avoiding larger amounts of continuous uppercase text where possible is again preferred, as lowercase letters can be much easier to read.

For more information about making your presentations more readable, please see - https://www.bdadyslexia.org.uk/advice/employers/creating-a-dyslexia-friendly-workplace/dyslexia-friendly-style-guide - or other similar resources.

Use of colour

All presenters should consider their choice and use of colour when designing a plot or a poster. In particular, all presenters should ensure any figure is understandable for audience members with colour blindness.

We ask that all presenters please look at the information provided by UCL here - https://www.ucl.ac.uk/mathematical-physical-sciences/sites/mathematical_physical_sciences/files/guidelines_for_colour_blindness.pdf

This resource includes further information on ways to ensure your figures are readable, as well as links to tools which provide a representation of how your plots would look to a person with colour blindness. In particular, please consider using something other than colour - e.g. line or marker style - to different between samples/models where possible.