Policies and guidelines

library rules and regulations

A. Who may use the resources and services of the library?

Constituent of the University of Eastern Philippines

a. University officials

b. Faculty members and employees

c. All bon fide UEP students

Non-members of the university may be allowed to use the library subject to its rules and regulations. Researchers must present a referral letter from their school/collge/university library to the UEP library and pay fift pesos (P50.00) per person per visit. Researchers from other institutions with MOA with the university library for mutual inter-library loan/use are exempted from this fee.
Services offered.

a. Referral

b. Library Tour and Orientation

c. Reference Information Services

B. Borrowing Books and Other Library Materials

General reference books

Encyclopedias, dictionaries, gazetteer, directories, yearbooks and almanacs and other materials are designed for quick consultation for specific information. These can be used only in the library and may not be taken out for home use. With permission, they may be borrowed for a maximum of 15 minutes for photocopying.

Circulation of Books

These books may be taken out for home reading or outside of the library premises. The loan period is generally over noon and overnight only.

Reserved Books

The reserved book collection is books recommended by faculty members as required for their respective subject/courses segregated from the general collection. These materials may be borrowed one at a time for a two-hour period within the reading room and for overnoon and overnight.

Consecutive overnight issues of the same book to the same student shall not be allowed if only one copy of the book is available.

Any University staff may borrow reserved books for photocopying for only within 15 minutes.

4. Periodical and Vertical File collections are for room use only. With permission, they may be taken out for a maximum of 15 minutes for photocopying.

5. Theses and dissertations are for room use only. Photocopying is strictly prohibited.

C. SCHEDULE FOR BORROWING BOOKS AND OTHER LIBRARY MATERIALS

Over noon - 10:00 AM – 2:00 PM
Overnight - 4:00 PM – 8:30 AM (the following day)

D. FINES AND PENALTIES FOR OVERDUE MATERIALS

Library materials returned late are subject to overdue fines and penalties.

First offense – confiscation of ID and suspension of library privileges for one week.
Second offense – two-week suspension of library privileges and confiscation of ID. A library fine of ten pesos (P10.00) for the first day and additional fine for the succeeding day will be P5.00.
Third offense – three weeks suspension of library privileges and confiscation of ID plus a library fine of P10.00 pesos and an additional fine of P 5.00 for each succeeding day.
Collection of fines is done by the cashier’s office.

E. LOST BOOKS

Books lost while on loan must be reported immediately to avoid penalty. A fine shall be computed from the day it was overdue up to the day when the obligation is settled.
A lost book must be replaced by the same or later edition of the same book. If replacement is not possible, the borrower shall pay the corresponding cost of the book plus 15% surcharge.

F. MUTILATION AND STEALING OF LIBRARY MATERIALS

Writing on books and other library reading materials, tables, and chairs, tearing of pages, theft of any library materials and all other forms of mutilation are strictly prohibited and are subject to disciplinary action. The penalty shall be prescribed by the Students Affairs Office to which a report of the violation shall be sent by the library.

G. STUDENTS CONDUCT INSIDE THE LIBRARY

Proper conduct is expected of all library users at all times. Unnecessary noise, smoking, eating, sleeping, and defacing library furniture and equipment in the library premises is strictly prohibited. Any library staff on duty has the authority to eject anyone causing disturbance inside.
Library users are required to deposit their bags, briefcases, envelopes, and packages at the baggage counter upon entering the library. It should be claimed immediately when leaving the library.
Valuables (cash, jewelry, cell phones, etc.) should not be deposited at the counter. The library is not responsible for any loss or damage.
Cell phones should be switched off upon entering the library.
Seats are not to be reserved and disarranged. Anything left on the reading tables shall be removed by the library staff to make room for other users.
Student services shall cease 15 minutes before the indicated closing time to enable the staff members to put the library in order for the next day’s work.
Violations of the rules of conduct shall be reported to the Student’s Affairs Office for proper disposition and recording.
Should you need any help, do not hesitate to approach the library staff on duty.