Privacy Policy for Udaanbillbook

Effective Date: September 24, 2026

Udaanbillbook ("we," "us," "our," or "the App") is a business and billing application designed to help businesses manage invoices, billing, customers, products, sales, payments, expenses, and related business records.

This Privacy Policy explains how Udaanbillbook collects, uses, stores, protects, and handles information when you use our application.

By using Udaanbillbook, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Depending on the features you use, Udaanbillbook may collect the following information:

A. Account Information

If you create an account, we may collect:

• Name

• Mobile number

• Email address

• Business name

• Business address

• Login credentials or authentication information

• Profile information

B. Business Information

To provide billing and business-management features, you may enter:

• Business name and details

• GST or tax-related information, where applicable

• Business address

• Invoice details

• Product and service information

• Pricing information

• Stock or inventory information

• Sales and purchase records

• Expense records

• Payment and transaction records

C. Customer Information

If you use customer-management or billing features, you may provide:

• Customer name

• Phone number

• Email address

• Billing address

• Shipping address

• Customer transaction history

• Invoice and payment information

You are responsible for ensuring that you have the appropriate authority or consent to enter another person's information into the App.

D. Device and Technical Information

We may automatically receive limited technical information such as:

• Device type

• Operating system

• App version

• IP address

• Device identifiers where permitted

• Crash reports

• Diagnostic information

• App usage information

This information helps us maintain, secure, and improve the App.

2. How We Use Information

We may use collected information to:

• Create and manage your account

• Provide billing and invoicing functionality

• Generate invoices, receipts, quotations, and business documents

• Manage customers and products

• Maintain sales, purchase, expense, and payment records

• Manage inventory where supported

• Provide business-management features

• Synchronize your business data across supported devices

• Provide customer support

• Process or facilitate transactions where applicable

• Detect and prevent fraud, abuse, and unauthorized access

• Maintain application security

• Troubleshoot technical problems

• Improve application performance and functionality

• Comply with applicable legal and regulatory requirements

We do not use personal information for purposes unrelated to the functionality of Udaanbillbook unless permitted by applicable law or with appropriate user consent.

3. Billing and Financial Information

Udaanbillbook may allow users to record business transactions, invoice amounts, payment status, and other financial information.

We use such information only to provide the application's business and billing functionality, maintain business records, generate reports, and provide related services.

We do not publicly display your private financial or business information.

If a third-party payment provider is used, payment processing may be subject to that provider's own privacy policy and terms.

4. Customer and Business Data

Udaanbillbook may allow you to store information about your customers, suppliers, employees, products, transactions, and other business activities.

You remain responsible for the accuracy and lawful use of information that you enter into the App.

You should not enter sensitive personal information that is unnecessary for the intended business functionality.

5. Data Sharing

We do not sell your personal information.

We may share information only when reasonably necessary to provide and maintain the App, such as with:

• Hosting and cloud service providers

• Database and infrastructure providers

• Analytics or crash-reporting providers, where used

• Payment or transaction service providers, where applicable

• Customer-support service providers

• Legal, regulatory, or governmental authorities when required by law

Third-party service providers are expected to handle information in accordance with applicable privacy and security requirements.

6. Data Security

We take reasonable technical and organizational measures to protect information against unauthorized access, alteration, disclosure, loss, or misuse.

Where appropriate, data transmitted between the App and our servers may be protected using encryption such as HTTPS/TLS.

However, no electronic storage or transmission system can be guaranteed to be completely secure.

7. Data Retention

We retain information only for as long as reasonably necessary to provide our services, maintain legitimate business records, resolve disputes, comply with legal obligations, prevent fraud, and enforce our agreements.

When information is no longer required, we may delete or anonymize it in accordance with our retention practices and applicable law.

8. Account and Data Deletion

If Udaanbillbook allows users to create an account, users may request deletion of their account and associated personal information through the account settings or the available account-deletion mechanism provided by Udaanbillbook.

You may also contact us using the privacy contact information provided with the App to request account or data deletion.

Some information may be retained where required by law, for legitimate accounting/business record requirements, fraud prevention, security, dispute resolution, or other legally permitted purposes.

9. Children's Privacy

Udaanbillbook is intended for business and general users and is not specifically directed toward children.

We do not knowingly collect personal information from children in violation of applicable laws.

If you believe that a child has provided personal information to us without appropriate authorization, please contact us so that we can take appropriate action.

10. Cookies and Similar Technologies

Udaanbillbook or its service providers may use cookies, local storage, or similar technologies where necessary to maintain sessions, remember preferences, improve functionality, analyze application performance, or provide security.

The use of such technologies depends on the features and services integrated into the App.

11. Third-Party Services

The App may use third-party services for hosting, authentication, analytics, crash reporting, notifications, payment processing, or other technical purposes.

These third-party providers may process information according to their own privacy policies and applicable agreements.

We recommend reviewing the privacy policies of any third-party services used through the App.

12. Permissions

Depending on the features available in your version of Udaanbillbook, the App may request permissions such as:

• Internet/network access for application functionality and data synchronization

• Camera access for scanning documents, QR codes, barcodes, or capturing business-related images, if applicable

• Storage or media access for selecting or saving invoices, business documents, or images, where supported

• Notification permission for important billing, account, or business notifications, where applicable

Permissions are requested only when required for relevant functionality.

13. Your Responsibilities

You are responsible for:

• Keeping your account credentials secure

• Providing accurate business information

• Ensuring that customer information is collected and used lawfully

• Maintaining appropriate backups of important business records where necessary

• Reviewing invoices and business records before using them for official purposes

• Not using the App for unlawful activities

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or privacy practices.

When we make changes, we may update the "Effective Date" at the top of this Privacy Policy.

You are encouraged to review this Privacy Policy periodically.

15. Your Privacy Rights

Depending on applicable law, you may have rights regarding your personal information, including the right to:

• Request access to your personal information

• Request correction of inaccurate information

• Request deletion of your information

• Request information about how your data is used

• Withdraw consent where applicable

• Request assistance regarding your privacy concerns

Requests may be subject to applicable legal and regulatory requirements.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact the Udaanbillbook support/privacy team through the contact details provided in the application or on its official website.

App Name: Udaanbillbook
App Type: Business / Billing Application

17. Consent

By using Udaanbillbook, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information as described above, subject to applicable law.

Important: This Privacy Policy should be updated if Udaanbillbook uses specific services such as Google Sign-In, Firebase, WhatsApp sharing, location, camera, contacts, payment gateways, advertising SDKs, or cloud storage. Your Play Console Data Safety answers should also match the app's actual data practices.