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The World Travel Guide (WTG) is the flagship digital consumer brand within the Columbus Travel Media portfolio. Available in English, German, and Spanish versions, the WTG provides detailed and accurate travel content designed to inspire global travellers. It covers all aspects, from cities to airports, cruise ports to ski and beach resorts, attractions to events, and it also includes offbeat travel news, stories, quizzes and guides for adventurous travellers.

Actions you can take to help protect yourself and others when traveling include: vaccination, masking, physical distancing, and washing hands regularly. If sick, do not travel and get tested. See more information about vaccination.

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Connexxus: UC's travel program combines discounts through UC-negotiated contracts with a range of booking options. Connexxus provides value, flexibility, and convenience to UC employees and assists travelers in maintaining compliance with UC policy. To establish a profile to book university business travel through Connexxus, refer to the Connexxus Section.

The following necessary, proper, and reasonable travel expenses are generally reimbursable. Refer to Detailed Reimbursable Travel Expenses at the bottom of this section for additional information.

Note: For foreign travelers, certain non-business expenses may be treated as taxable income to the traveler. The calculation of the taxable amount is based on multiplying total expenses by the ratio of nonbusiness travel days to the total business and nonbusiness travel days.

Aircraft, Private:

If the traveler incurred higher than standard operating costs, the traveler may seek reimbursement by submitting a statement with the Post Travel Expense certifying that he or she incurred higher operating costs.

Virtual Conferences

For virtual conferences (via Zoom, etc.), the destination of travel should be considered the location that the conference was virtually attended, most likely the remote work location or office location (e.g. Santa Cruz, CA, Scotts Valley, CA, etc.). If an agenda is provided for the conference, include a copy when submitting your expense report.

Travel registration is automatic when booking through Connexxus using BCD and UC Travel. If you are booking travel through Southwest (SWABIZ) in Connexxus, or if you are booking outside of Connexxus, it is required that you register your travel through the UC Away travel registration system.

University travel policy provisions apply to students incurring travel expenses directly related to the business purposes of the University. A student may be reimbursed for properly substantiated travel expenses when there is a direct connection between the expense and the business purposes of the University. Departments may also reimburse students for degree-related educational travel expenses, i.e., to attend a conference or visit a field site or laboratory facility. Travel will be considered to have a University business purpose if the travel meets any of the following:

Reasonable, properly substantiated travel expenses incurred by independent contractors or consultants are expected to be included as part of the pre-negotiated fee for services covered under a UCSC purchase order contract.

Inbound Group Travel:involves three or more non-affiliates, led by a UCSC Recruitment/Outreach Coordinator, traveling to UCSC for the same purpose; such as participating in a student recruitment or outreach event.

To take advantage of UC-negotiated airfare discounts, Connexxus is the preferred choice when booking air travel. If you book your business trip through a Connexxus agency, Business Travel Accident insurance is automatically applied.

Follow the links below for vendor information on how to book a reservation and obtain discounted airport shuttle service. Low-cost transportation options for travel to and from airports should be used whenever practical. Discounted prices are only available to UCSC employee business travelers:

Travelers are encouraged to use UC contracted hotel agencies and to enroll in their preferred traveler's program to obtain the most economical room rate. For more information see the Hotels in the Santa Cruz Area step of the How to Buy Guide.

Note: Hand-held or uninstalled GPS devices should not be rented unless the traveler is unfamiliar with the location of travel. Use of higher cost car upgrades with installed GPS units requires exceptional approval.

A traveler with a physical disability who must use a specially equipped or modified automobile and incurs higher than standard operating costs may seek reimbursement by submitting a statement with the Post Travel Expense certifying that he or she incurred higher operating costs. The actual fixed and variable costs must be specified in the statement. The departmental authority that approves the travel is responsible for documenting the traveler's need to use such a vehicle. The traveler should refer to IRS Form 2106, Employee Business Expenses to obtain additional information on calculating actual vehicle operating costs.

Note: Divisions may implement their own internal receipt requirements including all itemized receipts for meals and incidentals, miscellaneous, and special fees associated with all travel under $75.

There are several options available for paying for travel. Paying expenses for another traveler is not allowed unless it is for a shared hotel room. For trips involving more than two University business travelers, refer to the Group Travel section for more information.

A traveler obtains reimbursement for UCSC travel-related credit card charges by reporting expenses on the Post Travel Expense form. You can apply for a card by completing the UCSC Travel & Entertainment Card form: (Excel | PDF).

Travel must be authorized by an individual's supervisor or person of higher authority who has been officially delegated with written authority to approve funding for the payment of travel expenses. The traveler must never approve their own expenses under any circumstance.

Tier 1 Funding Authorizer:

UCSC employee with delegated authority to expend funds from the FOAPAL to be used to pay for travel expenses and responsible for certifying the business purpose of the planned trip and the validity and appropriateness of expenses expected to be incurred: signature required.

Tier 1 Funding Authorizer:

UCSC employee with delegated authority to expend funds from the FOAPAL being used to pay for travel expenses and responsible for certifying the business purpose of the trip and the validity, appropriateness, and accuracy of expenses being reported: signature required.

To avoid having tax withheld from your travel expense reimbursement or having your travel cash advance be considered taxable income, submit your Post Travel Expense report within 45 days of completing your trip.

REPORTING FREQUENT BUSINESS TRAVEL BETWEEN DISTANT UCSC FACILITIES.

Approved travel expenses incurred as a result of frequent, routine business travel between distant UCSC facilities during a calendar quarter may be submitted on a single Post Travel Expense form.

Connexxus is a secure Web portal for booking university business travel. It links to booking options, agent contact information, and guidance for choosing the best option for your travel situation. By booking travel through Connexxus, UC-negotiated prices with airlines, hotels, and car rental companies are automatically applied.

The UCSC Corporate Travel & Entertainment (CTE) Card is used to pay for business-related travel and entertainment expenses incurred while conducting UCSC business. What makes this card unique is that UCSC pays the balance of this credit card each month on behalf of the cardholder.

Using the UCSC Corporate Travel & Entertainment Card (CTE) card provides an easy way to pay for business-related travel and entertainment expenses since it does not affect the spending limits on your personal credit card.

The UCSC Corporate Travel & Entertainment Card (CTE) can be used to pay for any UCSC travel and entertainment business expense. The CTE card can be used in the same way as any credit card except only travel and entertainment business expenses may be charged to it. For more information about incurring travel and entertainment expenses, refer to the UCSC Travel Guide and Entertainment Guide.

For departments that have been transitioned to using the UCSC CruzFly system, cardholders will login to CruzFly to submit their post-travel information, receipts, and receive approval from appropriate departmental approvers. Cardholders not yet using CruzFly will complete the Travel and Entertainment Reconciliation Form, attach all receipts, their credit card account statement, and submit to the department administrative team for approval. Once approved, the department's administrative team will email all paperwork directly to ctecard@ucsc.edu or via DocuSign with a signature required from the CTE administration at fadsfar@ucsc.edu for processing. If the card is used to pay for university entertainment expenses, an approved Entertainment Reporting Addendum form must also be submitted with the completed paperwork.

Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein. If you wish to remain on travel.state.gov, click the "cancel" message.

Request the Shores & Islands Ohio 2023 Play + Stay Guide to plan a vacation, weekend getaway or stay-cation to Sandusky, Cedar Point, Port Clinton, Put-in-Bay, Kelleys Island, and more. It includes travel tips, a map, and our Shore Savings Card for discounts offered throughout our region. We'd Lake Erie Love to see you! If you need additional information, please email our friendly travel counselors at info@shoresandislands.com. 2351a5e196