I. Process & Procedures for Podcasters Using TIUP Live Platform

1. Initial Setup

• Application & Approval:

• Podcasters must complete an application form, including show objectives, host information, and sample topics.

• Submit a show concept, name, tagline, format (interview, solo, co-hosted), and target audience demographics.

• Attend an online meeting with a TIUP Live Director and Project staff.

• Submit a signed agreement and waiver form (see Section III).

• Technical Orientation:

• Podcasters will receive a full walkthrough of the studio (facility logistics, microphones, and headphones usage).

• Scheduling:

• Submit preferred show dates/times monthly using the TIUP Live Scheduling Form.

• Confirmation will be sent within 48 hours based on studio availability.

• Rescheduling must be requested 48 hours in advance.

2. Host Expectations & Code of Conduct

• Respect of Property:

• Studio equipment must be used with care and only for its intended purpose.

• No food or drink allowed in the control or recording area.

• Any damage, even accidental, must be reported immediately. Willful negligence may lead to suspension.

• Timeliness:

• Podcasters must arrive at least 45 minutes before the scheduled time to allow for setup.

• Recording sessions must conclude within the allotted time; overages may incur additional fees.

• Professionalism:

• Dress should be camera-appropriate if visual recording is in use.

• All speech must avoid profanity, hate speech, slander, and discriminatory language.

• Maintain respectful interaction with guests, staff, and other podcasters.

• Accountability:

• Submit a weekly progress report and episode summary.

• Notify TIUP Live of any changes in format, content type, or co-host/guest lineup.

• Ensure brand consistency in language, visuals, and music used in the show.

• Turn It Up Live must be mentioned in the Intro and Outro of each show.

• Social Media Use:

• Use @TIUPLive and approved hashtags on all promotional content.

• Share final episode links within 24 hours of release.

• Must not engage in public online conflict that reflects negatively on the platform.

• Collaboration:

• Hosts are expected to support the TIUP Live ecosystem by:

• Sharing and interacting with other shows.

• Participating in group promotion weeks.

• Attending quarterly networking events and live panel opportunities.

3. Financial Responsibilities

• Rental Fee:

• A standard rate of $75 per hour (rental audio only $50 and technician $25) or $100 per hour (rental $50, technician for audio and video $50) applies unless otherwise agreed. 

• Payment must be submitted upon signing the agreement.

• Damage Liability:

• The host is financially liable for damage to studio equipment due to misuse, spills, drops, or unauthorized modification.

• Insurance Requirement:

All hosts are required to either provide proof of active liability insurance or submit a refundable security deposit prior the using any podcast equipment or recording at TIUP Live.

• If the host's company carries liability insurance, a Certificate of Insurance (COI) naming TIUP Live as an additional insured must be submitted upon signing the agreement.
  
  

• If the host does not have liability insurance, a refundable security deposit of $100 is required. This deposit must be paid upon signing  the agreement.
  
  

• The deposit must be paid via e-transfer, credit card, or direct bank deposit, and confirmation of payment must be submitted to TIUP Live.
  
  

The security deposit will be held provided no damages, losses, or policy violations have occurred. The deposit will be refunded within seven (7) business days following the final recording date, pending a successful inspection.

• Refund Policy:

• Sessions canceled more than 48 hours in advance are eligible for a full refund or rescheduling.

• Cancellations within 48 hours forfeit 50% of the session fee.

4. Output Requirements

• Post-Production:

• Depending on your package, TIUP Live offers basic editing, intro/outro music integration, and audio normalization.

• Raw files will be delivered via secure drive within 72 hours of recording.

• Publishing:

• Episodes will be reviewed for sound quality and branding compliance.

• TIUP Live handles uploads to the designated podcast platforms.

• The host will receive metrics reports monthly.

IV. Quick Reference: Step-by-Step Guide

Step 1: Submit Application

• Fill out the online application form with your podcast concept, objectives, and format.

Step 2: Attend Online Onboarding Meeting

• Meet with a TIUP Live Director and Project Staff to review expectations, submit signed agreements, and discuss studio policies.

Step 3: Complete Technical Orientation

• Podcasters will receive a full walkthrough of the studio (facility logistics, microphones, and headphone usage).

Step 4: Submit Insurance Documents

• Provide Certificate of Insurance naming TIUP Live as additional insured.

Step 5: Schedule Studio Time

• Use the scheduling form to book time slots. Sessions are confirmed within 48 hours.

Step 6: Submit Show Call Sheet

• Provide your completed call sheet at least 48 hours prior to recording. Include episode title, guest info, topics, and social tags.

Step 7: Record Episode

• Arrive 30 minutes early, follow all studio rules, and complete your session within the scheduled time.

Step 8: Review & Approve Episode

• Review post-production output before distribution. Edits or notes must be returned within 24 hours.

Step 9: Publish & Promote

• TIUP Live publishes the episode on agreed platforms. Promote using @TIIUPLive tags and hashtags.

Step 10: Evaluate & Engage